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I nearly missed an event today

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And I have fallen behind on a project I am very keen to do.

I am compelled to make an excuse about the event, at least. It’s one that was rearranged to this afternoon, okay? And I caught it when I checked my calendar at 5am this morning. So when I say I nearly missed it, it’s not like I spilt my tea and had to run for the car. But somehow even though I want to go to this, and I will go to it, for some reason it wasn’t on my mental map of the week.

This is happening to me more often now and part of it is how I think my business is in a bit of a transition. Previously I was almost completely task-focused: I had this enormous list of things to do. It wasn’t event-based: I didn’t have a lot of meetings, for instance. Now I tend to run more talks and workshops – I did ten sessions in March – so my calendar is more important than it was.

I vehemently refuse to join up my tasks and my calendar: To Dos do not belong on certain dates. Or at least, they rarely really do. If something has to be delivered on Tuesday, you could put that on the calendar, fine. But do you then put a date on there that you’ll start the job too? Odds are, you won’t start it then. Instant failure. Instant unnecessary failure. Put the flexible start date in your To Do list, if you must, put the deadline in there too and then everything to do with that task is in one place.

I have zero question about this, absolute zero doubt. If you’re looking at me now thinking you’re not so sure, the strongest chance is that I have failed to convey to you why I think this. That’s how sure I am that I’m right. This is a rare feeling: let me have it. (Unless you really do think I’m wrong and you can tell me. I would prefer to know.)

But right or wrong, it is how I am working and today that isn’t working. So I’m taking steps.

And this has become a kind of live blog as I try to get a handle on it all. The aim is to get back on top of everything and to be creating new work, producing material, instead of losing most of my time to managing it all. And I know that the way this will work for me is in software. That’s just easily obvious because of prior experience. So taking a step back from that overall aim, I think that I can have two contributory aims:

1) Restore my previous excellent grip on all my tasks
2) Find a way to cope with my newfound extra need for handling events

The shorthand for number 1 there is OmniFocus. Much as I love that software, much as it as truly transformed my working life, my copy of it is a mess at the moment.

I think the shorthand for number 2 would be Calendar plus a regime of checking it. I do currently have a task in OmniFocus called “Check calendar for today and week ahead”. That repeats every week on Mondays, Wednesdays and Fridays. I’m not sure why that isn’t working, then. I don’t want to make it a daily task but we’ll see what happens. Okay, it’s 07:47 and I’ve decided to temporarily make checking my calendar a daily task for Monday to Friday.

And I’ve just downloaded the new Fantastical 2 for iPad. I’ve been reading about this since its launch yesterday and I’ve been reading about its iPhone version since, oh, just about the day I bought Fantastical 1 for iPhone and had it superseded. I agree with the consensus that Fantastical is a good, strong app but for me it wouldn’t stay, I didn’t keep using it on my iPhone because I just found the standard Apple calendar better. Not in features, not in ease of use, but both of those are fine and the Apple one has the killer feature that it can include the current date in its icon. I struggle to believe how often I have to check today’s date but with that right there, job done. With Fantastical, I had to go into the app. Job not done.

But Fantastical 2 can show the current date as a red badge notification on its icon. I’m hoping that will be enough for me because I like what I see about the rest of Fantastical. I like how it feels holding your month and week in your hand, seeing the shape of it all. I’ll play with this and try to get it into my habitual working pattern. If it doesn’t work, I’m out £6.99. If it does, I’m out a lot more because I can see me buying the iPhone update and the Mac version too.

For now, though, at 07:52, let’s say that my second aim is at least addressed if not necessarily solved.

So it’s time for aim 1: OmniFocus.

This is going to take some time. It’s going to be a huge change for me. I’ve let OmniFocus sprawl a bit too much, I’ve let it become a repository for everything in my life. Things I want to read, for instance. I save those to Pocket but I often send them straight into OmniFocus: maybe they relate to a project, maybe I just want to remember them and OmniFocus’s mail drop service is too handy. Whatever the reason, I need to use Pocket and Evernote more, and to keep this stuff out of OmniFocus. That’ll take some re-training. But I’ll create an Evernote notebook for it all and get into the habit of using the Evernote equivalent of mail drop.

But things have also changed in my business and life. I am very pleased to say that I am still on Room 204, a Writing West Midlands development programme, but I’ve finished the formal, official year there. So about a year ago, I created OmniFocus projects to do with Room 204 and the eight separate things I was doing with them. I’m still doing them, I’m still doing them with Writing West Midlands, but the Room 204 projects need to go.

I’ve also got very lazy. If a great benefit of OmniFocus is that you know what you need to do now, that works because it hides from you everything you don’t need to do now. Only, for that to work day to day, you have to often review absolutely everything: go through all your tasks and see what’s done, what isn’t but can be, what will never be done and should be deleted. The idea is that you work through every task and you spend time on every task. This is more than an idea, it’s a principle and I have found that it works brilliantly for me.

Except lately.

Lately, I’ll do the review process and see – wait, let me try it right now – okay, I only have 12 projects review. Last time it was 67. (You set this project by project. You have to review everything but one project is my shopping list: I’ve set that to be reviewed once a year. Other stuff has to be reviewed every day.)

Especially when I’ve got 67 projects ahead of me, I’ll look at the list and I won’t patiently dwell on each separate task. Rather than do them right there and then or consciously test the task – why isn’t it done? what do I need to do it? – I just think yeah, yeah, haven’t got to that yet. And then I move on.

I can’t let that continue because I’m missing things and I’m not getting stuff done as much as usual.

So. It’s 08:03 and I am going to pull out the list of projects. I’m going to do a MindNode mind map of everything I actually have to do and compare that with what I’ve got. It’s slate-clean time.

Later…

Four days later. That is a hell of a slate-cleaning. I would like to point out that I did have that meeting to go and then there was something else on Friday, plus I worked the weekend… and all the way through, I was thinking of this. Right now, Monday at 12:12, I’m happier and I think I have proof that I am.

Let me tell you the proof first: I have no overdue tasks in OmniFocus.

And only 16 more things to do today.

It’s funny but having overdue tasks was proving to be a huge weight. It’s not really funny because it isn’t funny but it also isn’t funny because that’s how things used to be. That’s how they were before I moved to OmniFocus. Maybe it was worth letting things slide because I am reminded with extreme gusto that I do not ever want to feel this weight again. It’s paralysing: you feel you can’t clear that backlog, that there’s no point doing anything more.

So you now you’ve got to know how I did it. And it turns out I was right: it was a two-step thing.

The first was the Calendar and it was Fantastical 2 for iPad. I found that I still had Fantastical 1 for iPhone and I’ve been using that too – I’m honestly not sure what the difference is beyond some obvious aesthetic ones – and the combination has been useful. I’ve had to train myself to turn to my iPad whenever something comes up that needs me to look at my Calendar: even if I’m at my Mac, I turn now to the iPad for this. It’s not a habit yet but it’s becoming so and each time Fantastical does something clever, I am that much more sold on it. The most specific clever thing it does is accept natural language statements: typing “Lunch tomorrow with Steph at Birmingham” pops all the details into my calendar in the right spot. It reckons lunch is 1pm and actually I needed to change that but it was easy enough. But it new Birmingham, actually it knew the more detailed place name I put, and it knew what day tomorrow was. It’s very satisfying entering an event like this because it parses what you type as you type it: you see the place name flying off to that section of the appointment, you see the time going there too and you can see the calendar zipping along to the right day.

Also, it turns out that having today’s date as a red badge notification means that my muscle memory automatically makes me open the calendar. See the badge, intellectually know that it’s the date, but still open it as if there is something I need to be notified about. It’s made me open the Calendar about thirty times since last Thursday and as irritating as I suppose that is, it’s helping me to reinforce this new habit of using both Calendars and OmniFocus.

The second thing began with the way that a friend pointed out how casually I had planned her working year for her in a chat one day and she was back now with a pen to do mine.

Terrifying.

And we didn’t finish. But we’re still in play and I’ve been taking her advice to heart. That coupled with the most massively tedious reorganisation of OmniFocus has all proved part of it.

I’ve been using the new OmniFocus 2 for Mac beta because it’s the quickest version and also, I now think, the most pleasant to use. But this reorganisation meant replacing every old project with an entirely new system, then seeing what fitted the new plan and what did not. I have very ruthlessly and with only a little blood deleted gigantic chunks of tasks because I haven’t done them and, William, I ain’t going to. So they’re gone. Kiss ’em goodbye.

I did a MindNode map as I told you and this is how that looks. You know I can’t let you see the details, there’s plenty of confidential stuff in there but this is the shape of what I was dealing with.

mindmap

 

Look at that mass of colour in the bottom left corner. The centre word there is ‘Kill’ – these are all the entire projects I deleted as part of this reorganisation. The smaller blog of colour is a set of seven other projects that I have taken out of OmniFocus and put into Evernote: they’re all research jobs, all reading ones where I was amassing things to read but no actual tasks yet.

Then the rest is everything I am in fact going to do. The central word, the white blob around which all the rest of the colours flow, is “OmniFocus”. And that’s apt: this app is that central to everything I do.

I still need to work out a system for tying those Evernote documents in to the tasks as they come up. It’s easy enough technically, you copy one thing from Evernote and paste it into OmniFocus – or vice versa – and are thereafter just a clicked-link away from either. But it’s the mental system that’s hard, the decisions I need to make about putting stuff in OmniFocus or in Evernote.

Similarly, if I get an email from you with a task in, you can bet I forward it on to OmniFocus but when do I then archive that email, when do I put it into my Follow-up inbox to make sure I see it? For that matter, when do I only put it into Follow-up, when do I not bother making it an OmniFocus task?

I’ve still got to work all that out but it will come and right now, I’m exhausted yet much happier. I mean, much. If you’ve read this far, you’re a mensch and I want you to take away this single point: getting on top of everything you have to do – just getting on top of it, not necessary even doing it all – makes you feel infinitely better.

How to pick the right To Do app for you

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Let me do the joke first: if you have a Mac, iPhone or iPad, buy OmniFocus. That’s it, we’re done, thank you for coming, I’m here through Friday, two-drink minimum, see your waitress for details, try the veal.

OmniFocus is so good that I’ve been asked whether the makers pay me to say that. And I really would offer it up as the one-stop, suits-all solution except that you can’t just stop once and it doesn’t suit all. It’s pretty close. Two things held me back from recommending it universally and one is that the Mac version has been hard to use. I’m sure I can’t say anything in detail about the beta release of OmniFocus 2 for Mac but I will certainly tell you that it is really good and much easier to use than it was. I’m saying easier, I’m not saying easy. But OmniFocus 1 was always worth the effort it took to learn it, OmniFocus 2 gets you its powerful features much more readily and clearly.

The other thing that has held me back from universal recommendation, though, hasn’t changed. And it won’t change. OmniFocus only runs on Macs, iPhones and iPads. There’s no Android, Linux or Windows versions and seemingly there never will be. I’m fine with that. Better the company stays great on one platform than it becomes okay on a few.

But it does mean I have difficulty recommending To Do apps. Actually, I won’t blindly recommend specific ones – not even OmniFocus when it comes down to it – because everyone is different and the best I can do is point you to some great and good To Do apps. In my latest The Blank Screen workshop, I discussed specific To Do software and hit a snag. To Do apps for iPhone: legion. To Do apps for Android: myriad. To Do apps for Windows Phones: hello?

Try this yourself. Do a google search on “best to do apps for Windows Phone”. You will get many results and several will be articles that state they include such things as To Do apps – but they don’t. I’ve read many top tens, top twenties, top something else and found not one single To Do app in there.

At the other end of the scale, if you have an iPhone, you’ve already got a good To Do app. It’s called Reminders and it’s very basic but what it does, it does very well. Reminders invented the Location Reminder idea – the way that when I leave a certain client’s office, my iPhone will tell me to send them an invoice – which I think should be mandatory now for all To Do apps.

Mandatory is a hard word. To Do apps are also a great example of when the word specifications is bollocks. I do recommend that you try many different apps but if, in so doing, you decided to write up a spec sheet of what they all did, it wouldn’t help you. Remember the Milk would score high for being on the web as well as Macs and iOS; OmniFocus would score low for being limited to Apple’s gear. Yet Remember the Milk isn’t right for me and OmniFocus is. Though I love the name Remember the Milk.

You can’t quantify experiences like using the right To Do app. But you can try.

Picking the right To Do app for you means testing out a lot. But you can limit how many you have to try or buy with this one simple thing: don’t look at a To Do app for mobile phones and tablets or for desktop Macs and PCs or for using online, if it doesn’t have Start Dates. These may be called something else like Defer Until (that’s what OmniFocus calls them and I don’t like that). But when you enter or edit a task, you must have the ability to prevent yourself seeing it until you need it.

Follow. I’m doing The Blank Screen at the Stratford Literary Festival in May. I do not need and I do not want to see that on my To Do list until it’s time to prepare for it in about mid-April. So I don’t. “Prepare presentation for Stratford” is in my To Do list but it has a Start Date of 15 April and until that day, I won’t see it. I can look for it, I can see it when I review all my tasks, but each day as I look to see what I’ve got to do, Stratford will not be one of them – until it’s supposed to be.

Start Dates are as vital as Due Dates and if you use them, they are gold. But even if you don’t and never will, the fact that an app has them is a good indication that the app is powerful. Maybe you don’t need powerful features, probably you do, but it’s better to have them available, isn’t it?

 

Thoroughly biased app recommendations

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But not my bias.

Staff at the fairly new site The Sweet Setup have jotted down a lot – a lot – of apps that they use on iOS and Macs. What's good about it is this is a collection of apps that a group of people have tried and tested, yes, but also come to rely on. There's no attempt to calculate a score or to compare things very much so there are many times that competing apps are mentioned just because they are what the Sweet Setup staff genuinely use.

What's not so good is the repetition in the article. It's divided into useful general categories like Productivity but then only seemingly-useful ones like Mac, iPhone and iPad. If you just dip in to one, you're fine. But I have and rely on the three equally soI read the whole article – until the repetition got too irritating. If something is mentioned in the iPhone section and there is also an iPad version, it gets listed there too along with almost identical text. Almost. Someone has obviously decided they can't repeat the text verbatim but they haven't done anything very good about it.

So read with that one caveat, okay? Here's the direct link to the piece but do then also take a look around the rest of The Sweet Setup.

Windows alternatives to OmniFocus

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Pity me. I go around doing workshops about being a productive writer and I've even written a book about it (The Blank Screen: Productivity for Creative Writers, UK edition, US edition) And it all makes sense, it all works – I promise you that and I have such gorgeous tweets and emails from people telling me so – but there is a big problem. It's the To Do list.

When I started this, the problem was that I'm on a Mac and quite a few people go for that there Windows thing. And my To Do manager of choice only runs on Macs. Actually, I say it's the To Do manager of my choice, I think it's more the To Do manager of my heart and soul. It used to be that in a workshop I would put up a slide showing you OmniFocus and where to get it. And then I'd say: “If you know a Windows equivalent, it would be a huge help for me to hear about it.” Or something like that.

But there are two problems now: I can't automatically and easily evangelise OmniFocus because the app is in a bit of a flux as new versions are coming.

OmniFocus for iPhone has already been radically updated and I like it a lot. OmniFocus for iPad hasn't and won't be until OmniFocus 2 for Mac is done. Do you buy now or wait? It's easy with the iPhone version: buy it. It's sort-of easy with the Mac one: buy the current OmniFocus 1 for Mac and you'll get version 2 for free when it's released. But OmniFocus 1 for Mac is hard work. I understand it now and I adore the power, but it took me a long time to get there. Even last year's failed OmniFocus 2 beta was a significant improvement in some key areas so surely OF 2 will be too. So I'd wait for OmniFocus 2.

When you buy any Mac version of OmniFocus, do it from the main Omni Group website itself, don't go through the Mac App Store. As handy as that is, there are problems upgrading for free when you have bought via the App Store.

You have no choice with the iPad and iPhone ones and that's also why I hesitate: the iPad one is already the best of the three, can they actually make it any better? Very likely.

But here's the thing. I have all three versions of OmniFocus and I use them all. But when OmniFocus 2 for iPad or Mac comes out, I'm buying them again immediately.

Because I truly don't know of any other To Do software that is this good.

I ask about that and about Windows and so far so far nobody has ever piped up with an answer during the workshop, during the after-session nattering (possibly my favourite part) or over the many emails I get later.

That's not a scientific or statistically valid sampling of people to call from. For the most part, I don't presume any computer knowledge and I don't ask anyone in advance what equipment they prefer to use. But most festival or university blurbs that describe my talk use one of the many texts I give them and they they invariably include the phrase “make your computer work harder for you”. If you were deeply into Windows software already, or Mac for that matter, I don't think that line would sell the workshop to you. So very broadly, I think one can expect fewer than average power-users in a typical workshop. Which means we can equally expect fewer people to know Windows software well enough to tell me what they've got that is as powerful as OmniFocus.

I know I'm right in all this but I want to tell you that I doubt it matters. I doubt that there is actually an equivalent to OmniFocus in Windows. But telling you that now, six years into this post, feels a bit rich. So let me show you what I've been working on for the workshop I'm doing next week. This is a special limited-number workshop for a specific group of writers that I work with on Writing West Midlands' Room 204 programme. I know them so I have an idea of how they like to work and what kit they use. Many are PC fans and I will ask them for advice but I think it's time I stepped up.

So I've been looking into this in detail. Or at least as much detail as you can without owning a Windows PC. I've checked reviews, I've tried all the online web versions I can find and I've downloaded iOS companion apps. No Android, I don't have the facility to test that nor the patience of Job to go through all the Android permutations.

There is nothing in Windows that is as strong as OmniFocus for Macintosh.

However.

I've boiled it down to a few that have one of the core things of OmniFocus: the start date. Let's just take a second to think about that term and what we'd use it for. If I enter a new task in OmniFocus then I can, if I'm fussed, also give it a deadline date. An end date. If I want to, though, I can also stepm in and add what's now called a Defer Until date. In my head it's still a Start Date. But whatever you call it, OmniFocus uses it and uses it for this one specific purpose: to hide it from you.

It's little short of disturbing. You enter a task, tap in a start date and you're sure you've saved it, you're sure, but you cannot see it anywhere.

That's not entirely true. You can see it whenever you do a review of all your tasks. (Reviews are a big part of Getting Things Done, the ideas behind many successful To Do apps like OmniFocus and yet, weirdly, not many systems include it. Note, too, that the iPhone version of OmniFocus hasn't got reviews either. I truly don't understand why and I think it's a big gap. I'm okay because I just do my reviews on the iPad, where it is a gorgeous system. I do think once you start on OmniFocus you'll buy all three versions, but again, they're in flux. I don't know what to suggest.) There are other ways to find and see this new task but the kicker is that you don't get to see it on your main To Do List. It ain't there. At all.

It isn't there on your list and it isn't going to be there until that start date comes around.

Here's a typical, practical use for that. I'm doing The Blank Screen workshop at the Stratford Literary Festival in May. I've done everything I need to do to get that going, now I don't even have to think about it until mid-April when I'll update and rewrite the presentation. So get it off my list until April. I don't want to see it and I don't want to have to keep thinking “Is it April yet?” (Tell me I'm not the only person who would have to stop to think that.)

Typical, practical and shorter example: if I'm doing a particular job every week on a Tuesday, keep things off my list until the Monday when I need to think about them.

I could talk to you all day about OmniFocus and it would just be cruel if you're on a PC. But if we just and only talk about start dates, then we've got some options here. The following are all Windows apps with web versions that work crossplatform: if there's one you fancy, see whether it has a companion app that works with your phone.

Toodledo
By default, there are no start dates. But go to Account Settings and look for the many fields you can choose to switch on for a task. One of them is start dates and once you've ticked that, every task you enter has the option for a start date.

Appigo To Do
I was a big Appigo To Do user until I found OmniFocus. Since then it's become a little suite of programs including a web client and I'm honestly a little confused over what option gets you what. But as of a few months ago, Appigo To Do includes Start Dates.

It's rather poorly done on the iPhone version: you have no way to realise that this icon is for setting the end date and that one is for setting the start date. None. Do what I did: press everything. When you know which button it is, though, you're set.

Well, nearly. Appigo doesn't have the same control as OmniFocus so it's a touch less refined in what does and doesn't show you. But a task with a start date that isn't today will get separated from more urgent tasks on your list.

Asana
This is team-wide To Do management and that would put it outside my usual sphere of interest: I want to make you, personally and specifically you, more productive. Not companies. I reckon if everyone in a firm is as good as you then that's great, but it's you I'm working with.

It also tends to mean complex. Enterprise-wide software takes some learning and I haven't done that. But Asana promises start dates. It's even an automatic thing. Yet I couldn't figure it out.

There's a line somewhere between To Do apps and Project Management software. I think it might be here.

I'm disappointed that there are no start dates in the best-named To Do software ever: Remember the Milk. Going by the chatter on its support forums, there never will be either. So I'm afraid that means RTM is out for me.

They all are, I suppose: I've said before that you'd need Primacord explosive around my waist to get me away from OmniFocus on a Mac, iPhone and iPad. But there is Primacord, it is possible and I thought – I still think – that it will happen that some day there's going to be a better To Do manager. But it isn't today and it unquestionably isn't on a PC.

‘Mandatory’ applications from a decade ago

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I’ve just found a backup CD that looks like it’s from late 2002 and it’s like a time capsule. Then as now, I was devoted to software and I ran my life through various applications. Of course I mean my professional life as a writer but also, frankly, everything. Not a single day goes by that I don’t use a good half dozen applications and in every case they have earned that spot. They are so good or they are so right for what I need that I can neither comprehend how I worked without them nor conceive how I could ever work without them in the future.

But the future is a funny place. You only have to look to the past to find that out.

This CD is labelled Mac Apps. It’s a backup of my most precious and most used software in 2002. There’s folder of system bits I’ve not bothered to look into yet, there’s a folder I’ve called Nice for some reason. But then there is a folder called Mandatory. Wherever I go, whatever Mac I work on, these are the tools I have to have with me. There are eleven.

Corel WordPerfect 3.5 Enhanced

I’m astonished that this was there as late as 2002. I liked WordPerfect for Mac, I was in a minority there but I did, yet it ceased to exist such a long time ago. I think this was me hanging onto it to the bitter end but the bitter end must’ve come pretty soon afterwards because WordPerfect for Mac doesn’t run on Mac OS X.

Desktop Printer Utility

Not one single clue what this is for.

Disc Burner and Disk First Aid

Notice the c and the k endings. I’m just saying. I could work this pair out if I tried, but it’s not going to happen. Except that I did use a descendent of Disk First Aid just yesterday: Disk Utility. Was it truly ever mandatory, though?

DVD Region Switch Autolauncher

I don’t know what the autolauncher bit did now but region coding, I well remember region coding. This commercial decision to block people from buying DVDs outside their own home region. Even if the DVD they want has never and will never be released there. Nobody with any interest ever stood still for that decision, and I didn’t either.

Final Draft 4.1

I still use Final Draft today. I have version 8.0.3.1 but there is a version 9. I’m unlikely to buy that. But I did buy Final Draft for iPad, it’s still useful enough to me to be worth upgrading sometimes and the Mac one does stay in my dock.

Microsoft Outlook

There’s mandatory because I liked something and there’s mandatory because some firm or client demanded it. Surely this is the latter. I don’t remember there being an Outlook for OS 9, I thought the Mac version was called Entourage around this time. But here it is. And there it goes.

Now Up-to-Date and Contact

Oh, now, these I miss. These I’d be using today if I could. It was actually a pair of applications: Now Up-to-Date was a Calendar and Now Contact was an address book. I remember they worked together very well and that every time I’ve tried an calendar or address book since, I’ve been judging it against these two. If I imagine I would’ve held on to WordPerfect for as long as I could, I know I wouldn’t have given up NUDC willingly. But times move on, hardware and operating systems move on, you can neither buy NUDC now nor run it on any current machines. It’s a loss. Mind you, I’m no longer the power user I was for calendars so the one that comes on my Mac is fine enough for me. Especially as OmniFocus, my current beloved To Do manager shows you today’s tasks along with a peek at the calendar for today’s events. So useful. But I’ll raise a mug of tea to NUDC tonight.

OED

And I will sob about this. Weirdly, it’s not six hours since I told someone the tale. Back when I worked on computer magazines, journalists used to blag more than they blogged. Some people got press trips to Vegas, practically everyone got computers on short- and long-term loans. My biggest blah was this. The Oxford English Dictionary on CD-ROM. The original disc is still on my shelf. But neither it nor this backup copy has worked in a long time. I’d have said since the 1990s but presumably I’m wrong. Still, it’s another victim of changing and developing platforms and operating systems. I miss this more than I can say and I don’t believe you can buy an up to date version: you can only subscribe to an online one for more than I can afford or blag.

PageSpinner 4.1

Not a clue.

Virex

What? Anti-virus on a Mac in 2002 and I called it Mandatory? Let’s just walk away from that. I was young.

I wonder what hardware I was using then. I think it was a black PowerBook but I’m rubbish with computer names and models, I only remember what I do with them.

I’m feeling all nostalgic for a time not a heartbeat ago. I’m feeling as nostalgic for the OED on CD-ROM as you might be for whatever music was in the top twenty in your school days.

But I look at each of these applications, at least the ones I can remember what they did, and I can see how much better things are today. NUDC would look out of date, I know. Seriously, I know: there was a failed project to bring it back in the 2000s and I was right there using the betas and contributing. OmniFocus plus OS X’s address book and calendar together beat NUDC. I know.

Yet in another ten or twelve years, will I even remember what OmniFocus does? It’s not like there’s a huge clue in the title.

Thanks for letting me tell you all this. It’s been a buzz.

Very, very snap review: OmniDiskSweeper for Mac

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I tells you, right, I’ve got a 3Tb hard drive in this ‘ere iMac and it got down to just 15Gb free. Without my noticing. How dare it.

If you go below around ten percent free space on your hard drive, you pay for it in a dramatic slowness and that’s what I’ve had lately. This is the fastest machine I’ve ever owned, it is so much faster than my last Mac – a Mac Pro that officially ran for six years but actually I’m still using sometimes – that I could design books using the Adobe CC suite. But suddenly it was a molass at opening a folder.

OmniDiskSweeper saves the day. It’s a tool from the Omni Group and it chunders away across your drive, totting up the figures and tutting a bit, then showing you the lay of the land. You’re spending how much space on movies? Everything’s detailed and shown in such a way that you can quickly zero in on the – in this case – more than a terabyte of files to do with one old job. I am at this very moment copying that lot off to an external drive and intend to luxuriate in an iMac that is restored to life and which has enough room to paddle about in.

OmniDiskSweeper is free. Get it where many fine applications are sold, over at The Omni Group. It interests me, mind, that I would not have heard of or found or considered OmniDiskSweeper if I didn’t happen to be an ardent user of one of the firm’s other products and a pretty ardent user of a second. The Omni Group makes the To Do manager OmniFocus and the outlining software OmniOutliner. I am actually waiting for the chance to give them more money for the next versions of OmniFocus, I like it that much.

Thirty years of Macintosh

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I would not being doing the job I am, I would not be enjoying it the way I am, I would not have had the wide-ranging, bouncy career I have – if it weren't for the Mac.

I'm not kidding.

Apple's Macintosh made such a difference in my life that today, on its thirtieth birthday, I've written about it over on my personal blog, Self Distract.

I'd very much like you to take a look.

The most boring feature of iOS 7

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“Popular Near Me” on the App Store. It sounds good: wherever you are, go to the App Store, tap this button and you'll see which apps are the most popular right there. Where you're standing. Exciting.

I just tried it at home and all anyone seems to be downloading is transport apps for how to get away from here.

Maybe they're trying to tell me something.

UK gets iTunes Radio early

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I’m not sure if it’s really early or whether it’s really here as in here to stay but as of this morning, iTunes Radio is available in the UK.

It doesn’t look finished – the US one has a lot of “featured stations” and this UK one has none – so it might just be another blip and it’ll go away again. But I’ve been enjoying the US iTunes Radio a lot, it’s a very good service.

If you haven’t heard of it yet, it’s like Spotify or Pandora or any of those in that it streams music at you with the odd ad. Doesn’t sound exactly headline news so far but the way you can be listening to your own music and then on a whim switch to it, I’ve been quite addicted.

But it has been disconcerting. I could try it when the service was only available in the States because I have a US iTunes Store account but there’s a geo- and chrono- kind of problem with that. I’d click on its Eighties Hits radio station and find I’d never heard or even heard of maybe half of the tracks. Pop Gold seemed more universal, or at least to have more British music.

Funny: my favourite artists – quick list, Dar Williams, Suzanne Vega, Bruce Springsteen, Mary Chapin Carpenter, Cyndi Lauper, Sheryl Crow – are all American or at least not British. So I wouldn’t expect to notice a lack of British music but I really did. I think one gets surrounded by the music of one’s time and one’s place much more than I had realised.

So I’ve enjoyed discovering that and thinking about it. But I’ve also often switched away from the featured stations like that to ones based on those favourite artists of mine. Unlike some services, if you pick a station based on one artist you don’t get a huge amount of that artist. The first track after you’ve created the station is always theirs but thereafter you’ll go quite a long time before hearing them again. Sometimes that’s fine: you get similar artists or ones that people who like your favourite have also liked and I’ve enjoyed hearing a lot of new music. 

But sometimes you do long for more of that particular artist and that’s when I tend to go back to my own iTunes collection.

Mind you, I have a thing. There will be a song that gets in my head and I love it so much that I will play it over and over and over, often literally repeating it. Play the song, let iTunes nip on to the next track – and think no, I fancy that again, tap, tap and we’re back.

I’ll play them so much that eventually I come to hate them. So over the years I’ve built up a playlist in iTunes of music that I used to be besotted with and now can’t bear. Um. Something wrong there.

Especially since I keep coming back to this playlist that I call Discoveries. (I don’t know why I called it that.) Of all the music I’ve got, I keep coming back to this list. 

Do you know those blogs where the writer lists the current track they’re listening to as they write to you? I’ve never done that. I may never again do it. But for your information, I’m listening to iTunes Radio which is playing me Sledgehammer by Peter Gabriel in its Classic Rock Radio. I’m not sure you needed to know that but I appear to need to tell you.

Normally I’d now tell you where you can get iTunes Radio in the UK but if you have iTunes and you’re in the UK, you’ve got it already. Even if you didn’t realise. Open iTunes, choose Music from the drop down list of media and across the top you’ll see Radio. It’s in that line of headings Songs, Albums, Artists and so on. 

Apple improves Gmail support in OS X 10.9.1

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Right now my Mac is nudging me. Oi, William, it’s saying, I’ve got something for you. That’s nice but what’s nicer is that I can say nudge me again in an hour or maybe try me tonight or perhaps tomorrow and the nudging will go away.

And it will come back so I don’t have to add to my To Do list that there is a new version of OS X Mavericks, I certainly don’t have to remember that lottery-number-length “10.9.1”. I can just agree to it being downloaded the next time I leave my desk.

The significant digit of the 10.9.1 is that last .1 because this is a small, minor, trivial update so I’m happy to just let it loose while I go off somewhere. But it’s also one of those teeny updates that bring important things – to some people. If you are a heavy Gmail user then you’ve apparently been narked by how OS X Mavericks broke Apple’s support for Gmail. It didn’t break it enough that you could see it had died, no, it just bent it a bit so that you’d be working away unaware that something wasn’t right.

I don’t believe anyone lost any data, this was a matter of convenience but an important matter of convenience. Apparently.

I’m not particularly a fan of Gmail – ask me why some day, it’s trivial but it sticks with me – so I don’t need the update for this. But there are also tweaks akimbo for software that I do use, such as the Safari web browser.

Plus, it’s such a quick download and such an automatic don’t-need-to-think-about-it kind of job that if you’d started it instead of reading this, you’d be updated now. Sorry about that.

Your Mac will be telling you the update is available but if it hasn’t yet, check up the Software Update option in the App Store.