If you can buy only one OmniFocus, get the iPad version

That used to be obviously true. Today, it’s obviously true.

The thing is that in between those two sentences lies a huge amount of movement on the Mac and the iPhone versions which went through revisions to become OmniFocus 2. Now OmniFocus 2 for iPad is out and it’s not only regained this ground as the best version, it now really works on its own.

Officially, all three do. There is no requirement to buy OmniFocus 2 for Mac, iPhone and iPad, you can get any of them. Or none, obviously, but you wouldn’t have be missing out on the single best productivity tool I know.

But in practice, it has been that you start with one version and you are drawn to the others. Partly through how useful each one seems, partly because they work best as a set. Or put another way: they don’t work so well on their own.

The Mac edition has always been the closest working on its own. Its problem used to be that it was just hard to use. Hard to grasp, somehow. Now with OmniFocus 2 for Mac that’s gone, that’s completely gone and the app is as improved in ease of use as it is in features. Today I’d argue that the only problem with the Mac one is that it’s necessarily less portable. You need your To Do list with you everywhere you go because it’s through this that you can make best use of an unexpected delay or a chance meeting.

So if you were intending to buy just one version you would look at the iPhone and the iPad editions first.

Rule out the iPhone one. It is very good. I’ve used it directly perhaps ten times today. I’ve added tasks to it via Siri a couple of times. I’ve now used the new Today View maybe seven or eight times. The iPhone version of OmniFocus is very good and I’d call it essential.

However, it doesn’t include the Review feature that the iPad and the Mac one do.

That’s a really important feature and I think a big omission from the iPhone OmniFocus. It’s how you take a step back and go over every task to see what’s on your plate and think about it all. You do that one or more times a week, then you forget stepping back and instead dive in to do things. It keeps you focused but it also keeps you concentrating on what needs to be done now.

Review is in the iPad version. Now with the new edition, so are improved Perspectives. This is a tool to slice up your tasks in myriad ways so that you can see what you can use and what you can do right now.

OmniFocus comes with some baked-in Perspectives such as the Forecast view that shows you what’s on your plate today plus lets you look ahead to tomorrow and the rest of the week. It used to be that you could only create these Perspectives on your Mac but now, there they are, right there, in the iPad version.

I imagine that OmniFocus 2 for iPad lacks some of the power of the Mac one but in my stress-testing today, I’ve not seen any of that.

So I would say that if expense means you can only really get one version of OmniFocus that it should be the iPad one. But I won’t say that. Because you won’t do it. Whichever OmniFocus you buy, you will pretty soon want the set and pretty soon after that you will be buying the lot.

It’s just that today all three versions are genuinely superb.

The good, the great and the bad of iOS 8

Bad things first, since you’re wondering.

Initially I thought it was running visibly slower than iOS 7 on my iPhone 5. It was. There was definite lag, even when swiping between home screens. But I’ve been running iOS 8 since last night and now, about an hour after I last grumbled at that lag, it’s gone. The phone feels fast again. But it really had been bad enough that I was going to suggest you hold off unless you have a new iPhone.

I’m going to suggest that anyway. Let everyone else work through this. But when you do update on an older iPhone, and it is worth it, be prepared for it to take a few hours to get back up to speed.

On my iPad Air, by the way, it was immediately perfect. Fast and responsive, not one single pixel of a doubt that if you have an iPad Air you should upgrade to iOS 8 now.

On both machines, though, Safari was irritating. There’s this thing called Private Mode – if you were fussed about nobody seeing who you bank with online, you switch to Private Mode and Safari doesn’t track the address, it doesn’t keep the details in its history. When you’re done, come out of Private Mode and nobody can see that you’ve been to Offshore Islands Dodgy Bank Co. Fine. I didn’t realise I’d switched into it but I had, on both machines, before upgrading. After the upgrade, all existing tabs were considered to be in Private Mode and there is no way to say no, hang on, I want this one to be un-private. I had to swipe-to-remove each separate tab. And to keep important ones, it was copy-and-paste on the address. It won’t be an issue again but it was a pain today.

So was setting up 1Password. The only part that was iOS 8’s fault is the way you have to set up the ability to use 1Password extensions, to be able to be there in Safari and say oi, 1Password, pop my username and password in here. It’s just slightly confusing how you do it, and since I’d been through a very similar but not identical process adding Pocket, it was more confusing still trying to fathom the difference. (Pocket isn’t a lot better: it gives you the error message ‘not logged in’ when you first try to use it but you’re on your own figuring out how you therefore log in.)

Generally I’ve found that 1Password is a marvellous app in every single possible way bar anything to do with upgrading to new versions. It’s just a bag of frustration. The company goes to lengths to make it all automatic but since it goes wrong every time, the automation becomes a barrier to trying to fix it. Less an upgrade cycle, more alchemy. I sweat through it every time because the app is worth it, but I do also file bug reports every time.

So this is 1Password’s fault rather than iOS 8’s per se and actually it worked perfectly on my iPad Air. But I had to delete and reinstall it on my iPhone to get it to stop crashing.

Other annoyances that aren’t really iOS 8’s fault: TextExpander is a paid upgrade. It’s only £2.99 and it’s of course fair to charge for the new functionality that I will use a lot, but there was no mention of this before so it was annoying. Also, the new keyboard that TextExpander provides is simply ugly. That doesn’t help. But the functionality, that’s great.

One part that is iOS 8’s fault: setting up TextExpander as a new keyboard could be more straightforward. It is pretty straightforward but there is a final option called ‘Allow Full Access’ and you can’t even see that option until you’ve been in, set up the keyboard, come out and gone back in again.

One last minor annoyance. This is the most unfair thing of me but OmniFocus needs an New Task button in the Today notifications.

But let me use that to segue on to the good and the great. The good to very, very good is this Today notification. Pick up your phone and without even unlocking it, just swipe down. We’ve had this for a time and I’ve rarely used it as much as I expected to, but now it’s got my choice of extras. I’ve chosen OmniFocus: it shows me my current tasks for the day and I can tap them as done, when necessary. I’ve also chosen Evernote, though, and that gives me buttons to create new notes.

I want both. I want OmniFocus to include a New Task button and I want Evernote to show me my recent notes. I think you can bet these will both come, but it’s oddly hampering today.

I really like the Today view though. And I really, really like the ability to get 1Password to pop in my details on sites. Apparently it won’t do credit cards yet, only logins. That’s a shame but also hopefully something we can expect changed soon. The number of times I book tickets or buy things online is exactly equal to the number of times I get 1Password to pop all that stuff in for me. So I want that too.

For all that I said Safari was irritating, in normal use after you’ve got past that Private Mode tick, it is really superb. Very fast, responsive, and I like how a pinch brings up all your current tabs and you can see what you’re doing, where you’re going.

The sharing extension in Pocket and Evernote is pretty close to fabulous. Again, once you’ve set it up. But to be on any website and tap to send it to Pocket or to Evernote, wallop, done, sold, I will be using this all the time.

The only reason I don’t call that full-on fabulous is that there is something else that is. Siri. When it’s plugged in to mains power, you can say aloud “Hey, Siri” and ask it whatever you want to ask it. At any time. Without pausing. I reckoned I would use this all the time in the car where I think of tasks I’ll need reminding of, but this morning I had an entire conversation with Siri without pressing the button once. Because it’s plugged in to mains by my bed while I charge it.

I need to say that Angela is away, I wouldn’t have a natter with Siri at 5am if she weren’t. So maybe I won’t use that all the time. But it is freaky fabulous.

Overall, now it’s setup, I think iOS 8 is pretty freaky fabulous. And yes, the first thing I did after installing it was buy OmniFocus 2 for iPad. Happy now.

One key reason to love iOS 8: TextExpander

Previously… TextExpander is this great, great Mac app that is bleugh on iOS. Yes, you could still tap a couple of keys and have them expand out to pages of text, but you had to leave whatever app you were in. Leave Mail, go to the TextExpander Touch app, tap the couple of keys, select all the expanded text, copy, go back to Mail, paste.

Short alternative: you never bothered.

It was worth having TextExpander Touch for those apps that did allow it to work, but there weren’t a huge number of them and none of Apple’s did. So no joy in Mail, Safari or Pages. None of that.

Now, as of today and the moment that iOS 8 drops, it’s all change. The new iOS 8 allows alternative keyboards and TextExpander provides one. Whatever you’re using on your iPhone or iPad, you can be using the TextExpander keyboard and that means all apps, everything, everywhere, includes TextExpander features.

I’m about 80% ecstatic. I was 100% but it turns out that I prefer the ‘normal’ Apple iOS 8 keyboard. TextExpander’s one looks a little weedy to me and, potentially more seriously, if you use this then you lose the new auto-complete suggestions feature of Apple’s keyboard. That’s where it tries to calculate what word you’re likely to type next and offers a selection to you as you go. I don’t know yet whether I like that. But I should probably avoid getting used to it because it ain’t there on the TextExpander keyboard.

David Sparks has been on the iOS 8 and TextExpander betas and he’s produced this video. About half of its two-minute running time is devoted to how you set this stuff up but then he’s got examples of it in action. That’s the bit to watch for.

Exactly how long you should work every day

Twenty-four hours.

Sorry? Sleep what?

Recently, the Draugiem Group, a social networking company, added to this growing body of research. Using the time-tracking productivity app DeskTime, they conducted an experiment to see what habits set their most productive employees apart. What they found was that the 10% of employees with the highest productivity surprisingly didn’t put in longer hours than anyone else. In fact, they didn’t even work full eight-hour days. What they did do was take regular breaks. Specifically, they took 17-minute breaks for every 52 minutes of work.

“Turns out, the secret to retaining the highest level of productivity over the span of a workday is not working longer–but working smarter with frequent breaks,” wrote Julia Gifford in The Muse when she posted the study’s results. Employees with the highest levels of productivity worked for 52 minutes with intense purpose, then rested up, allowing their brains time to rejuvenate and prepare for the next work period.

The Exact Amount of Time You Should Work Every Day – Lisa Evans, Fast Company (15 September 2014)

Madness. But okay, maybe persuasive madness. Read Evans’s full feature for more – and particularly on what those most productive 17-minute skivers do during their breaks.

Enough already: Omni Group also updates OmniOutliner

omnioutliner
It’s a small update compared to the OmniFocus and OmniGraffle ones announced today but also I use OmniOutliner so I’m going to be getting this when it drops too.

Wait. Makes a mental note:

1) Get iOS 8
2) Get OmniFocus 2 for iPad
3) Update OmniOutliner for iPad
4) Update TextExpander for iPhone and iPad
5) Install TextExpander keyboard for iPhone and iPad
6) Update 1Password

I’d best get on with some work before iOS 8 drops then, hadn’t I?

For once there are no more real details about the OmniOutliner for iPad update: I found out via a tweet that just said it “will fix compatibility issues with iOS 8 and restore ‘Dark Mode'”. (Ken Case, @kcase, 17 September 2014). But you can read much more about OmniOutliner on my review covering the iPad and Mac versions or you could horse’s mouth it on the official site. With videos.

John Gruber on the Apple Watch

When the prices of the steel and (especially) gold Apple Watches are announced, I expect the tech press to have the biggest collective shit-fit in the history of Apple-versus-the-standard-tech-industry shit-fits. The utilitarian mindset that asks “Why would anyone waste money on a gold watch?” isn’t going to be able to come to grips with what Apple is doing here. They’re going to say that Jony Ive and Tim Cook have lost their minds. They’re going to wear out their keyboards typing “This never would have happened if Steve Jobs were alive.” They’re going to predict utter and humiliating failure…

And then people will line up around the block at Apple Stores around the world to buy them. I think Apple Watch prices are going to be shockingly high — gasp-inducingly, get-me-to-the-fainting-couch high — from the perspective of the tech industry. But at the same time, there is room for them to be disruptively low from the perspective of the traditional watch and jewelry world. There’s a massive pricing umbrella in the luxury watch world, and Apple is aiming to take advantage of it.

Apple Watch: Initial Thoughts and Observations – John Gruber, Daring Fireball (16 September 2014)

I read a comment the other day that the technology press is an oddly conservative group. I think so. It feels as if every time something new comes out it either gets slammed or exalted and then later positions quietly reverse. I’m thinking of when the iPhone came out and Apple was mocked; you don’t see so many technology sites mentioning their initial reports now. I’m also thinking of the fairly countless times a Microsoft or Samsung or Dell or generic Android device has been lauded and now you can’t even remember their name. And you didn’t buy them.

Gruber has a long piece examining the Apple Watch and in a small part about how it will be seen by this tech press. I think he’s actually quite down on the watch; for all his praise, he’s clear that he expects it to do more than Apple has announced so far or “Apple is in deep trouble”.

I like the watch more than he does. I like it a lot, I’m impressed, I’m buying.

But Apple’s always claimed to be at the intersection between technology and the arts, a spot and a phrase I rather like, where Gruber makes a case that it’s somewhere else. Somewhere more. The intersection of technology, arts, fashion and watches. With technology more in the background. I don’t know that I’m persuaded, I don’t know that it matters, but I think he’s right that it will be most visible in the pricing of the Apple Watch when it finally comes out.

Launching today: OmniFocus 2 for iPad

I lied to you. I said that the instant, the instant that OmniFocus 2 for iPad is out, I’m buying it. My heart was telling the truth: OmniFocus 1 for iPad has been that useful and the version 2 releases for the Mac and iPhone are great, I will be buying.

But OmniFocus 2 for iPad requires iOS 8 and until you have that, you can’t even see it in the App Store. I don’t know if it’s there yet: I can’t see it because I don’t have iOS 8.

The new iOS 8 is coming today and is likely to drop around 6pm UK time. By when I’ll be off working for the evening.

So let me amend all this to say that the instant, the instant I’m back from the work I’m doing, if iOS 8 is out then I’m getting that free upgrade immediately and if OmniFocus 2 for iPad is therefore revealed in App Store, I’m buying that instantly, instantly.

Not as pithy as my original line, is it?

While we wait, there are more details on The Omni Group blog which says in part:

Beyond its new design, OmniFocus 2 for iPad offers two great new iOS 8 extensions, interactive notifications so you can immediately complete or snooze a reminder, improved searching, and background syncing. And, of course, all of the great features pioneered in the original iPad app, such as the built-in Forecast and Review perspectives.

OmniFocus 2 will be available for just $29.99, and its Pro upgrade will be available as an optional in-app purchase for $19.99.

For those of you who purchased the first version of OmniFocus for iPad, we have a very special deal: we appreciate the support you’ve given us through the years, and we’re showing our appreciation in a very concrete way by giving you the $19.99 Pro upgrade for free.

Introducing OmniFocus 2 for iPad – Ken Case, The Omni Group (17 September 2014)

I do like how well this company treats its customers: the upgrade pricing is unnecessary, given that I would still just buy it, but obviously very welcome.

Small but gorgeously formed: OmniFocus gets Extensions

If you have an iPhone or an iPad, just look at this:

New_OmniFocus_extensions_-_iPhone

One of the good things about OmniFocus is that you don’t tend to spend all day in it. You don’t go in, look at your next task, do it and then pop back for the next. It’s like you stock up your head with the things you need to do today and then you toddle off. But it’s handy to be able to check quickly and that’s what is going on there.

That’s the notification screen you get from swiping down on an iPhone. You can swipe down without unlocking the phone so it’s pick up phone, one swipe, read your OmniFocus tasks, done.

This Today view, as Apple calls it, has been around since at least iOS 7 but I can’t be certain when it started because I use it so rarely that I’ve forgotten. This is going to change now.

More details on The Omni Group blog.

Get this right now, right now: 1Password for iOS goes free

I believe this is unheard of and I believe you should be getting it now rather than reading this. Get it now. Hurry.

1Password-4-LogoLook, I got my copy in a sale several years ago and it was a bargain price but it was still a price. When I learnt that it was free, I actually didn’t believe it. You know how the App Store doesn’t show you a price after you’ve bought something? It only and forever shows the word ‘Open’? Often I like that, especially if the app was expensive and has now dropped a lot in price. But it means it’s quite difficult to check these things out to be sure that they’re true.

Listen to me, I sound like I still don’t believe it. To put this in one perspective, free is just a £6.99 drop. But to put it in another, I’ve used 1Password a minimum of once every single day – every single day – since I got it around 2009.

It’s a password manager that creates strong passwords and then securely enters them for you. So on the one hand you’re never going to use ‘123456789’ as your password. And on the other, going to websites and logging in to them is now very fast. One tap and I’m at the BBC Radio Previews website, 1Password is popping my username and password in, and I’m off to the races.

That’s a feature that is going to get even better in iOS 8, which arrives today, and the new version of 1Password which will arrive at about the same time. That’s going to be a free upgrade for me, as an existing user, and it will be a free upgrade for you as an existing user – if you go get this bizarre free offer while it lasts.