Best productivity advice for November

Posted by William Gallagher

I refuse to mention the word Christmas – damn – but on this first day of November, some things do change and the year is canted toward its end. Plus you know that January is for making resolutions, February is for breaking them and March is for admitting that you actually broke them within a day and a half. November has a purpose too and it’s you.

Back in January you were under all this pressure to declare your plans for the year. Nobody’s asking you to do that in November and actually fewer people are asking you to do anything. Depending on your industry, this can be a slow time and that’s typically true of freelance writing. When you do get work in then stuff everything I’m saying to you and go do that. But when you don’t, do this instead.

Look for some new places to pitch your work. A couple of Novembers ago, I made a list of ten companies I quite liked the sound of and only one of them listened to me. But they became a major source of income, they’ve accounted for maybe a third of the money I’ve earned since then. So you can say that my list of ten was rubbish and worthless and pointless, you can say that I should’ve just gone to this lot. I definitely did say repeatedly that this was a rubbish idea as I worked through the list and nothing was happening. But I still remember the moment, sitting in a Costa Coffee, when I hesitated over whether to bother continuing.

I think that nine failures made my approach to the last lot better or at least more practised. I also think that nine failures meant I wasn’t hoping for anything with the tenth and that I therefore had a busy, an un-needy attitude in that approach. I also know that if it had taken a lot of time I wouldn’t have bothered.

Whereas I think it probably took me two hours over the course of a week to compile that list of ten places; I expect that it took me less time than that to approach them all, and it made a huge difference to my productivity for the next two years.

The trouble is that you don’t think you’ve got two hours to spare over this week. Very often you haven’t, but as we head toward the end of 2016, you’re going to find the time. And if you don’t, if you’re so busy that you haven’t got the time, take it anyway. I’m not saying lie to your client or your employer about how you’ve just spent the last two hours, but only because they might hear me.

Take another look at productivity tools you’ve rejected

Posted by William Gallagher

Sometimes it’s not the tools, it’s you. More often, it is the tools. But then just once in a while, it’s not neither you nor them, it’s when you first tried them. Writer Ken Armstrong used to be firmly against the use of index cards for planning out your scripts but last week found a new approach.

Rather than doing what everyone says you should and actually planning out what the script will be, how the script will go, he wrote the script first and then wrote index cards. One card per scene. He says:

As I wrote them and laid them out on the floor it was almost as if the play stepped a little further out of the script pages and closer to some kind of reality. That sounds strange, I know, but it’s true. The script itself is a rather bulky tome and the only corporeal form it has is a stack of pages or, worse again, a series of digital imprints on a computer screen. On the floor, the little cards, so loose and so tenuously askew, look like they might dance and sing a little. They look like someday they might actually turn into something real.

So there’s another rare writing tip from me. If index cards work for you at the outline stage, well done. If you hate them, like I did, try them once more right at the end.

Ken Armstrong Writing Stuff: It’s not where you start…

Read the full piece.

Pun my soul

Posted by William Gallagher

I do like puns. John Cleese doesn’t. He’s said that the three rules of comedy are no puns, no puns and no puns. But they make me laugh and I enjoy the satisfaction of a good, long pun-fight on Facebook or Twitter. I can’t and won’t pretend I don’t. So this interested me:

Puns are threatening because puns reveal the arbitrariness of meaning, and the layers of nuance that can be packed onto a single word,” says John Pollack, a communications consultant and author of The Pun Also Rises. “So people who dislike puns tend to be people who seek a level of control that doesn’t exist. If you have an approach to the world that is rules-based, driven by hierarchy and threatened by irreverence, then you’re not going to like puns.”

Why Do People Hate Puns? – Julie Beck, The Atlantic (10 July 2015)

Read the full piece.

(Lots of) Music to Write By

Posted by William Gallagher

I do use music while I’m writing. If I’m doing something that needs pace and energy, I’ll play something loud and strong. If I just need to cut out the rest of the world, I used to often tell iTunes to give me an hour’s music and I’d just write until it stopped.

Not true.

I used to intend to do that but when the music would stop I regularly carried on because I didn’t notice.

One or twice I’ve sat with headphones on and nothing playing, again occasionally because I’ve forgot but sometimes to just cut out some sound, cut out some people.

Now I’ve got a newfound addiction to Apple Music and its 30 million tracks – just a moment ago, I called out to my iphone “Hey, Siri, play Eighties pop music” and that’s exactly what it’s doing.

What I have never done and can’t imagine ever doing is compiling a list of music to suit certain writing moods. But this is the age of the internet, if it can be imagined, it’s been imagined and it’s right here:

Within that little writerly brain of yours in incredible potential. So many ideas, so many intricate plots and mind-boggling character arcs. You’re amazing, really. Oh, consider the possibilities if you had the proper music selection to listen to for each and every scene?

Welcome to SoundFuel, the only writing music directory you’ll ever need!

Music is like a drug – a very powerful one. It stimulates our brains, pricks at our hearts and ignites in us a soaring range of emotions. Music is the fuel that every wordsmith needs to craft excellent works of literature. Whatever the mood, genre or theme you may be looking for, you’ll find scores of epic soundtracks to fuel your creativity and enhance your writing experience!

SoundFuel – Music You Can’t Write Without : The Directory

They’re right that this is a directory rather than a list: my calling it a list is like taking the old Yellow Pages phone books and calling them a leaflet. There is a lot of music here. A lot. In the time it will take you to just read the directory you could’ve actually written something.

But who wants to do that?

Read the full piece. And thanks to Alex Townley who found and shared with the same combination of who-would-do-this and secretly oooh-might-be-handy attitude that I’ve now got.

The unexpected benefit of Evernote.com

Posted by William Gallagher

That’s unexpected as in who ever goes to Evernote.com? Evernote is a service and a whole series of applications so no matter what your device, you can have an Evernote app on it. Write a note on your iPhone and it’s there on your Mac or on that PC in the library you’re passing, if you want it to be.

It used to feel as if the company did all these apps and somehow still expected that people would use its website first. They may have had a point all along. Local apps are handier because they’re quicker, in theory: you have all the Evernote gubbins with you so the only thing you’re downloading is your own note data. And often you have that note data right there on the device.

Yet I’ve been forced to use Evernote.com for the last few days while my iMac has been off being looked at and seen to. (Apple did a recall on certain models because of some hard drive problem. Mine qualified, I’ve let them take it away and tend to it.) I’ve been working on an old MacBook Pro and while for the most part it’s been fine, one area it’s fallen down on is Evernote.

I’m not sure why but I have the latest version of Evernote for Mac and it won’t load on this MacBook. Something somewhere is too old or too new, I don’t know which and I’ve not poked about under the hood. I needed a particular note and I needed it right then so when the Evernote app crashed, I just went to Evernote.com and got it from there.

I also got the hassle of having to log in to the site: not only do you need to log in – for which I use 1Password so that’s quite a simple and quick job that doesn’t involve me having to remember the actual password – but you also have to wait. Evernote texts you a six-digit number and if you don’t enter that correctly, something blows up somewhere.

It’s a good and secure feature, it’s a reason why you can read your Evernote notes on that passing library PC without being worried anyone else can. It’s also just a chore when you have to do it several times a day.

But I did it several times a day because I ended up staying in Evernote.com. And I stayed in it because it’s rather gorgeous. Here’s what it looks like on Evernote.com when you start to write a new note.

I used it out of necessity and yet now I just like using it.

How Microsoft Word became useful again

Posted by William Gallagher

Originally, Microsoft refused to put Word on the iPhone or iPad and trusted that its millions of users would go oh, okay then, we won’t buy an iPad. It didn’t work out quite like that and a fair short summary is that Microsoft shot itself in the foot many, many times.

For once people bought iPads and were therefore required to use alternatives to Word, they discovered there are alternatives to Word. Suddenly all of Word’s brilliance gets forgotten and all of its outrageously irritating problems get remembered as we go discover we can get more done without it. In truth we actually can’t: Word is the most powerful word processor there is but with great power comes stupid problems so something which technically does less is much more useful because we can use it more. If you can get your writing done without Word changing the formatting on you, without Word simply crashing just because you dragged in a picture like it said you could, then you get more writing done.

Shunning the iPad was Microsoft doing its once typical and once extremely successful technique of pitching its bulk against a competitor but this time the competitor won and the blowback damage to Microsoft was huge. Word ceased to be ubiquitous. People stopped buying Word just because it was Word. Not just people who were buying iPads but people who were buying word processors for any machines. Including Windows PCs.

Good. We are now back in a world where you have many choices for how you write your words and if choice can be overrated, it’s better than when we just had the one.

But last year Microsoft finally brought Word to iOS and I wrote about how surprisingly good it was, particularly on the iPhone. I’ve changed my mind a bit since then: I hardly touch it on my iPhone but I do keep Word on my iPad and I use it from time to time. It’s been steadily improved too, plus the original slightly messy business of how you could read but not write in it unless you paid some money is gone. You can now use Word without a subscription and it’s worth keeping.

I don’t find myself moving over to it for everything, even though I’d like to find one single application I could use everywhere. As it is, I’ll write on Drafts 4 for iOS, or Pages for iOS and OS X, on Evernote everywhere, Simplenote in many places and occasionally Word. I feel slightly schizophrenic which is fine, but I also find my writing is all over the place. I’ve a hundred or more pieces in TextEdit. A dozen in OmniOutliner. It can take me a spell to find what I’m sure I wrote the other day.

So I can appreciate what this fella Andrew Cunningham says in Ars Technica. The short summary is that he’s now turned. It took the new beta version of Word for Mac to tip him over, but having the one word processor on OS X, iOS, Windows and Android has snared him:

So yes, Microsoft didn’t make it to the iPad or to any of these other platforms as quickly as it could have or should have. There will be people, including some at Ars, who found other non-Microsoft solutions that worked for them in the meantime. But I find myself revising my initial “too little too late” stance to something closer to “better late than never.” A subtle distinction, maybe, but an important one.

You win, Microsoft: How I accidentally went back to Microsoft Word – Andrew Cunningham, Ars Technica (20 June 2015)

Read the full piece.

Writing as a career – in 1940s America

Posted by William Gallagher

Say, are you a young boy looking to make a career in hard news journalism or a young girl who wants to write about cake decorations? Never fear: Arthur P. Twogood tells you all you need to know in this instructional careers video from around the 1940s. Apart from a so-painful-it’s-funny segment about women journalists, it is rather fist-on-your-chin fascinating to see how news writing used to be. If you redid this video today, we’d see someone receive a PR email, copy and paste it into a website and go home.

Developer on why you should and how you can write in Evernote

Posted by William Gallagher

The Evernote blog is always very heavily pushing the use of this software – you’re understand but, still, it could lighten up once in a while – but amongst the sales talk there are good ideas. Here’s one on how this software is great for writers. I’m a writer and I use Evernote extensively. Can’t say it’s my favourite writing tool but the suggestions in this are good and also short.

In the late 1940s, Jack Kerouac wrote his iconic Beat-era novel “On the Road” in a series of notebooks. In 1951, he typed the manuscript out on a continuous 120-foot scroll of paper. It took him three weeks and, as legend has it, a friend’s dog ate the original ending.

More than six decades later, the laptop holds court where the typewriter once reigned. We still carry trusty notebooks, but now we can easily digitize the words within to keep them safe. The tools have evolved, but the need to turn ideas into written words is still vital to work and life.

Evernote is a boon for writers of every stripe. Even a few low-tech Luddites we know use it in tandem with their handwritten words. Here’s how it can support your writerly efforts…

Put it in Writing: Be a Better Writer With Evernote – Kristina Hjelsand, Evernote Blog (14 May 2015)

The first tip also links out to how Neil Gaiman uses Evernote so, okay, they’re not kidding.

Read the full piece.

The Paper Round Problem

Posted by William Gallagher

This is you. I know this because this is me too. You have an idea and moreover you have a raging need to write it – but you also have a mortgage and bills and at times it is all very scary. The last thing you do is write.

Everything I’ve ever done, every job that has become a key part of my working life, has begun as a sideline desire. All of it. Whatever I was doing, whatever I am doing, there is something else that I fancy and I’m working at it late at nights. No question: late night tinkering leads to life-changing opportunities. Sometimes to life-changing necessities.

But late nights also lead to doubt. And the days that follow the late nights can be bad. Nothing happening, not with this tinkering, not with the day job, and the pressures are a wall with a mirror on it. It’s a mirror telling you that you should not be doing this thing, you should not be writing that thing.

It’s the mirror telling you that you should get a paper round instead. Something to bring in even a little bit of cash now is better than frittering away your life with this stupid idea of writing. What cuts so deep is that this is true. Often enough, anyway.

You can tell yourself that you are investing in your future – because you are – but that is a tough sell when your present is tough going. You need to pay the bills now but you need to do this tinkering because that will pay the bills in the future and because it is the tinkering that you’re here for. I don’t believe in souls because I’m not religious at all but I do believe in a need to be more than we are.

I’m here to write. I think you are too.

So let us do that, let us recognise the necessity of it in every sense. And, okay, sometimes we’ll see each other down the newsagent’s.

More grandmother, eggs and email advice

Posted by William Gallagher

Given that I’m just after admitting to you that I have today followed my own advice and it worked – and so I am therefore feeling good about the day but also a bit unbearably smug – there is something else.

One other thing I’ve done today that I swear up and down in the The Blank Screen book that we should all really, really do – and we don’t. I try. But today I did it and it worked.

I didn’t read any emails until the top of the hour.

Right now, for instance, it’s a few minutes past the hour and I can see that there are two emails waiting for me. Wait. Three. I should really also switch off that notification –

– and the phone just went. Well. Other that that, I’ve been good. And it’s helped.

So. Switch off your emails and only let yourself read or write any at the top of the hour.