Coffee shops may not be the best place to write

Or they may be. O-kay. It comes down to specifically how noisy yours is and whether you also need silence in which to work. If you need silence and you’ve gone to a coffee shop, the best that can be said for you is that you’re thirsty.

That kills half this article from HomeOfficeHero.com: Working from coffee shops could be destroying your productivity – here’s why. The site takes a couple of research studies and reports:

What they found was pretty interesting: when ambient noise was set to 70 decibels — coincidentally, the same noise level found at an average coffee shop — participants performed about 35% better than those who worked in quieter settings.

So, theoretically, working from a coffee shop can help boost creative thinking. If your coffee shop is “average” when it comes to noise level.

But what about actual productivity?

First of all, in that same study, performance plummeted once the noise level reached 85 decibels.

85 decibels is about the same as hearing downtown traffic from inside of your car. So, not at all unreasonable for a particularly busy coffee shop.

Or, one with an army of super-duper-important business people talking loudly on their cell phones.

Working from coffee shops could be destroying your productivity. Here’s why – Len Markidan, HomeOfficeHero.com (approximately 23 July 2014)

Conclusion: it’s up to you. Len says go to a library. It’s a good point. Read everything else in the full and long article.

If you must prioritise, do it this way

I really believe that when you’re right up against it, doing anything is best. The time you spend choosing between similar projects – similar in interest, difficulty, reward, promise for future work – is definitely better spent just getting on with one. And that time might even be the difference between finishing one thing on time or finishing none.

But.

Many people disagree with me and say you have to prioritise before you can do anything. Seriously, though, I need to buy a curry from Asda and I need to make some edits to a short story. You know which is most important but depending on when you read this, you can’t tell which is the most urgent. It’s a production deadline vs a supermarket closing and my stomach collapsing. So priority is overridden by urgency. I would rather get on with the work than try to juggle all this.

But:

We know multitasking rarely works, so if we want to get through long to-do lists, we need to know where to start and what order to work through them in.

So how do we decide what to do first, what can wait, what we can delegate and what we can get away with not doing at all?

The priority matrix, which balances importance of tasks with urgency, is attributed to President Dwight D. Eisenhower.

Workplace Hack: Use the Priority Matrix to Make Productive Decisions – Kylie [no surname given], Contactzilla (23 July 2014)

Kylie goes on to quote Eisenhower blowing off steam about urgency vs priority too. But where I run away to work, he gets a’plottin and according to this article ranks everything in a grid like this:

grid

 

 

Read more in the full article.

 

 

Oh, please. “Crazy” productivity tricks

Take a look, fine, but keep your finger on the trackpad and scroll down quickly. This is the online equivalent of those people who run up to documentary crews saying you must film me, I’m krrrrraaaaaaaazzzzzzy. But I do actually agree with most of these points. In spirit if not in detail:

7. Keep Your Goals to Yourself
You’re sure to gain some satisfaction after sharing your goals with other people. But some of the satisfaction you gain will subtract from your original vision.

Instead, keep your goals to yourself while working towards their completion. Then, you can tell people about your success after you’ve reach the goal—and feel twice as great.

7 Unconventional and ‘Crazy’ Ways to Increase Productivity – Lindsey Dahlberg, Pick the Brain (10 July 2014)

Yes, that would be number 7. See what the previous six are on the full article.

Use the Hemingway word processor in earnest

Hemingway was an online-only app for word processing which would let you type away and then wince at you. Give a sharp intake of breath at you. And mark up your text thisaway:

Screen Shot 2014-07-25 at 17.53.01

Red highlighting means ouch.

I have never used it and wouldn’t rush to write anything online, said William typing this directly into a WordPress page on Safari. Hmm. That changes my mind. I have actually just changed my own mind.

Still, I’m writing where I know I have a steady wifi connection. And this news story is currently only 92 words long. You could live with me losing these 92 words, I could live with it too. But a novel, say, that would be harder to shrug off after one lost wifi connection.

Now, however, Hemingway brings all its vicious accusations to the desktop: you can buy Hemingway for PC or Mac at $4.99 each from the official site.

Google Reader: I’m not mollified

Previously… Google took over the world of RSS – an idea that lets websites send their news stories to you instead of you traipsing to them – and when the competition had gone, and all around was peaceful, they dropped it. The same week they dropped this Google Reader service I relied on, they announced a new one called Google Keep: nothing to do with Reader or RSS, it was an Evernote clone that was promoted as the great way to keep all your information for ever.

Or until Google switches it off.

I’m not bitter.

This week, Google’s Jon Wiley did a Reddit Ask Me Anything and the topic of Google dropping features came up. He said:

One thing that’s almost always guaranteed with product design: when you add a feature, no one complains about it outright; if they don’t love it they mostly just ignore it. Whereas if you take something away, you’ll hear about it if people relied upon it… loudly and often. With something like Google Search, even if just a small fraction of people miss a feature and an even smaller fraction says so, that can still be tens of thousands of people. It can seem like a tidal wave of opposition to the removal: “look at all these people who want it back!”

So it would be much easier to leave in everything that’s ever launched. But then you end up with bloatware: an unwieldy array of ill-fitting modules that don’t work well with newer technologies (e.g., the shift to smartphones, or upgraded security, or touchscreens, etc.) and don’t really serve most of your users well either. And nothing comes for free – every feature must be maintained, supported in multiple languages, on multiple devices, and the additional complexity must be accounted for in testing so that the entire service remains reliable. And that cost gets balanced against the impact: is this feature solving an important problem for lots of people?

There are many, many such features that you always have to make tough choices about. We’ve actually cut features that I love. This is one of the toughest but most important parts of designing products – deciding what to trim as you move forward. Sometimes you over-trim – we work to measure the impact and aim to strike the right balance. Sometimes we get it wrong, so it is important that people speak up. We really do listen, and we prioritize according to what seems to satisfy the widest needs given our capabilities.

Google’s Jon Wiley on Ask Me Anything, Reddit.com (24 July 2014)

Makes sense to me. Now, explain why Google didn’t just get rid of a feature, it got rid of an entire service.

Sometimes you just don’t fit together

Just sometimes. You’re with people and it is not clicking. You’re saying something dry and maybe hopefully witty, but is it hot and echoey in here or is it just me? Hello?

Let it go.

Or put it this way: they may be fine people, they may be foul; you may be fine or you may be foul, but bollocks to it all.

Sometimes you can’t fix something and there will be nothing you can do so stop trying.

Move on. Okay?

And yes, I’m talking from personal experience. But you’re reading from personal experience too.

OS X Yosemite beta release now out – think about it

20140724-222648-80808115.jpg

That’s think about it in two senses. On the one hand, OS X Yosemite looks like it’s going to be rather excellent. In that sense, I wouldn’t hesitate, I’d download instantly.

But.

On the other hand, this is beta software. If you get this, it will go wrong. Hopefully in some minor way you don’t even notice. But you could lose work. It’s highly possible because it’s a beta.

Don’t get it if you haven’t got a spare Mac to run it on. I have a semi-spare one so right this moment, I am downloading that beta.

I’d really recommend that you don’t. Not yet. Wait until tomorrow, watch the many YouTube videos there will be showing you it in action and either decide then or wait until the final version is released properly in a couple of months.

But I can’t resist. Can’t. Wish me luck and call me stupid.

If you really want to do this too, run to the official website here. Only the first million people who apply will get it and if you think a million is a lot, you’re wrong.

Video: design and creativity by Michael Beirut

The other day I was a bit sniffy about an interview with this designer, Michael Beirut – seriously, if he were any more famous you’d have heard of him – in which he said something about even boring jobs can be important because they touch so many people’s lives. So far, so fine, but then the examples he gave were so interesting I thought he’d list his sense of scale.

Not so much.

Watch him now in full flow in his own talk

Michael Bierut: 5 Secrets from 86 Notebooks from 99U on Vimeo.

Fantastical 2 for iOS updated

Fantastical 2 for iPad and iPhone is today updated to version 2.1 and unless you’ve taken steps to stop it, the app has already updated itself on your iOS devices. Because it’s automatic, it’s easy to not realise that it’s a significant upgrade or actually to notice that it has happened at all.

But the maker says that this version:

ONE NEW APP, MANY NEW FEATURES
• Reminders!
– See your events and dated reminders together in the main list
– Add reminders directly from the Reminders list or new event screen – just flip the switch to toggle between events and reminders
– Set dates, times, and geofences (when I arrive/when I leave)

• Significant new parser features, including:
– Create reminders by starting your sentence with “reminder”, “todo”, “task”, or “remind me to”
– Expanded, expressive repeating events such as third Thursday of every month, every weekend, last weekday of the month, and more
– Create alerts with phrases such as “remind me tomorrow at 3PM”, “alert 1 hour before”, or “alarm 3PM”

• All-new event details, including a map to show your event’s locations and better repeating event options
• An elegant week view when you rotate your iPhone to landscape
• Background app updating allows events, reminders, and alerts to be pushed to Fantastical 2 even if you don’t launch the app very often
• An extended keyboard when creating new events or reminders, providing instant access to numbers and symbols for dates and times (only for 4″ screens)
• Birthday options – tap on a birthday to see contact information or send a quick greeting
• TextExpander support
• Many other refinements and improvements

I don’t use Fantastical 2 for reminders and this won’t change my habits. But otherwise I swear by this app and recommend it hugely.

Plus, for a brief introductory period, the new version 2.1 is reduced in price by 50%. (Just like the Mac version.)

So that makes Fantastical 2.1 for iPhone currently cost just £2.99 UK or $4.99 US and Fantastical 2.1 for iPad now £6.99 UK or $9.99 US.