Get out now – when to quit and leave and burn

There is an idea that we have to keep at things, that if we give up now then we’ve wasted all this time and we were so close to doing whatever it was. That’s true often enough to be a problem, but sometimes, maybe a lot of the time, it’s bollocks.

When it’s bollocks, end it.

The end of something, when unrushed and deliberate, is a time for celebration as well as closure. It’s an opportunity to reflect back on everything that’s happened, good and bad, and how it’s affected you. The end is a chance to tell the project’s whole story, a chance for the community you built to celebrate how they came together in the first place, and for everyone to exchange contact information and pack up their things. It’s a time to say goodbye and thank you, and then look ahead.

Your Project Deserves a Good Death – Christina Xu, Medium (19 May 2015)

Xu defines several ways that projects come to an end, from kind of withering away out of your mind to crashing and burning, and gives most of them film-related names. That could be cute but it works: you remember what the Titanic version is and you’re intrigued by the Evil Stepmother one.

Do have a read of her full piece on Medium.

Via 99U.

If you get up at 5am, good things happen

I’ve been saying that this isn’t a universal truth: I get up to write at 5am because it unfortunately happens to be when I write the best. Cannot tell you how much I loathe and resent that fact but I also can’t deny it.

Except I often try and most especially I try to tell you that you need to find your best time, whenever it is.

But now I’m going to say no, it’s 5am. Universally. Or near enough.

I am still, unbelievably, struggling because of a virus I had months ago: the actual virus is long gone but the knock-on effect of its seven weeks is very definitely not. There are things still not done because of it and, I think even worse, the weight of those things is crippling. I never fail to get up at 5am weekdays if I’ve told myself I will, but I have very often decided the night before that I won’t. Maybe the reason I’m feeling so weighed down is a lack of sleep: you have to reckon that early morning starts and reasonably late night finishes are bad for you, are cumulatively bad.

But.

I’ve found that if I lie in to 7am then it is at least 8am, very often 9am, before I start working.

That’s four hours behind before I’ve even started. There was one day recently that this feeling made me somewhat mad with myself and I roared through the rest of the day working very well, very quickly, very effectively. But otherwise, no. It’s a slog and I get done far less than I need. That just adds to the weight.

Plus, there is something weirdly cosmic about this 5am thing. A version of that headline up there has become a litany, it is something I have said aloud to myself and others: “If I get up at 5am, good things happen”. They really do. I’ve had unexpected work offers that were terribly interesting, I’ve had pitches go unexpectedly well. The offers didn’t come at 5am, the pitches didn’t go well at 5am, but on days when that’s when I got up, that’s when those things happen.

I can’t accept anything cosmic – not in that sense – so I can easily and will readily rationalise that I dealt with people better when the weight was off my back a bit. I’d be receptive and listening when something came up and that quickly nurtured it into something big and real.

All of this is nuts and bananas if you’re working 9-5 somewhere, if you’re working a night shift somewhere else or if you’re a parent who is therefore working 24 hours a day. It isn’t anything but sensible if you’re full-time self-employed freelance and I am: I hope that you can do this silly thing with me, I know that there is no excuse for me not to.

So while this will be posted around 11am today, I’m writing it now at 05:25. Had a very bad night, totally crap night and when the alarm went off I was having a dream where someone said: “It’s so sad, she’s just phoned to say -“. I long to know where that line was going, I don’t even know who ‘she’ was in the dream, but it’s gone forever.

Okay, if you get up at 5:01 then good things happen and your dream can finish its thought.

Clickhole: “We Asked 8 Famous Authors For The Most Important Advice They’d Give To Young Writers”

Donna Tartt: “When you first start writing, it’s tempting to make every character Tom Hanks. I know I wrote at least a hundred stories where all the characters were Tom Hanks, because I thought that was ‘real’ or ‘authentic’ or something. But it wasn’t. In real life, most people aren’t Tom Hanks. They’re other people, except for the one guy who is Tom Hanks. Be honest in your writing, and limit yourself to one Tom Hanks character.”

We Asked 8 Famous Authors For The Most Important Advice They’d Give to Young Writers – no author listed, ClickHole (3 June 2015)

If you don’t already know or can’t already guess, Clickhole is a parody of sites like Buzzfeed.Read the full piece.

Where is all of your time going?

In a study of 1,000 U.S. professionals, 94% said they work 50 or more hours a week, with nearly half that group putting in more than 65 hours a week. And that doesn’t include the 20-25 hours/week most of them spend monitoring their phones while outside the office. If aren’t auditing how we spend our most valuable resource, our time, who else will? Nobody ever dies saying “I wish I’d spent more time at the office.”

Where Is All of Your Time Going? – Hamza Khan, 99U (11 May 2015)

Well, true, but a lot of us have wished we’d spent more time at our keyboards writing. This article is about understanding what you spend your hours on so that you can be more in control of your time. There’s that great Douglas Adams line he gives to a security guard on low pay: “The hours are good. The actual minutes are pretty lousy”. I’m paraphrasing because I’ve decided to spend this time talking to you instead of looking up the accurate quote.

I think the 99U piece is a bit academic at times and it really is canted toward getting you out of the office – so it even recommends exercise, shudder – but there’s a lot of good advice in it. Do read the full piece.

Weekend read: Get better freelance work

I just liked this: it’s a pragmatic approach to steadily improving the quality and the quantity of work you get as a freelancer. I’ve been lurching about a lot lately, taking on fun things because they were fun and ignoring that they wouldn’t pay off until next year, so I need to balance that out with shorter term things. This article won’t solve the world, but it’s a good start.

Here’s a simple example from it about the scary part of asking for more money:

Approach your renegotiation one of two ways: either quantify how your workload has increased or how you’ve become more valuable to the client (if you’ve transitioned from an occasional writer to a regular contributor, for example), or simply say, “As we approach the next calendar year, I’m having conversations with all of my clients about my rates.”

Ask a Freelancer: To Get Better Gigs, What Should I Do This Week? This Month? This Year? – Nicole Dieker, Contently (9 June 2015)

Read Dieker’s full piece.

Trello – visual To Dos for teams

 There’s little getting away from the fact that a To Do list is a list. It’s a lot of words, ranged in a column, and if there is anything visual about it, it’s that together they look daunting. But there are things you can do and Trello is a free service that has a good stab at one of them.

Specifically this. You do end up with lists in Trello but each list is like a stack of little cards and you can drag them around. In an ideal, recommended, go-on-try-it Trello way, you might have one stack for all your tasks, then one very short stack for the thing you are doing now. You might also have a stack for the one thing you will do next. Also a stack for everything you’ve done.

When the time comes to railroad, you can look at your Next Thing To Do stack and slide the card over to the Look I’m Doing It Now stack. And then have a quick look through Everything On My Plate and drag out one card to be the Next Thing To Do.

The visual part is the dragging. It looks and feels like you’re doing this on paper on your desk and that may suit you amazingly well. I learnt of Trello from a friend for whom it works amazingly well: she can see what she’s got to do at all times.

Plus she works in a team and while they haven’t all adopted it yet – she’s the first one to try it out – they now have the option for the entire team to use the same free system and work together. 

It sounds ideal and it could be for them, it might be for you, right now it seems it definitely is for the friend who told me about it. 

It isn’t for me, though.

That’s for a lot of reasons and I think the first is down to how you spend that time picking the next thing to do. Time spent working on your list is time you could be spending on doing the tasks.

Next, the space you put these stacks of cards is called a board and not only can you have many boards, you are encouraged and expected to. Have one board for all the things that your colleagues are working on together but keep a separate, private board for all the secret trysts you get up. (I’m not judging.) 

That’s fine and my friend has many boards already, but for me it’s back down to the business of having one system for everything: how do you know you’re done when there are always other boards to check?

There is also the fact that Trello doesn’t have the oomph of something like OmniFocus. Plus it’s an online service. You use it via iOS apps on your iPhone or iPad, but it’s really an online service and you can’t use the apps when you don’t have an internet connection.

That’s bad. That’s the only thing I’d say is definitely bad: everything else I don’t like is personal preference, but the inability to use this when you’re away from a wifi hotspot is bad.

My friend tethers her wifi-only iPad to her iPhone to get it to work or sometimes she just uses it on her iPhone. So it’s not a dealbreaker for everyone and it does have this unusual visual aspect that is going to be worth a lot to many people.

So especially as it’s free, do go give Trello a spin, would you?

Habit maketh the man or woman

There is something inescapably offensive about the idea of structure or keeping particular hours: if you’re a creative freelancer, the notion that you are tied to doing this work at that time just feels wrong.

Freelancing is about working through the night to meet one deadline, then taking an afternoon off for coffee because you can, so there.

But as unpalatable as it is, structure gets us where we’re going. I’m intrigued by how as writers we inherently grasp that for our work itself, for our fiction or our non-fiction, our books or our songs. Yet for writers as people, not so much.

Let us grasp together.

What if we don’t call it structure and instead call it habits? There’s an inevitable pairing where you have to put the word ‘bad’ next to ‘habit’, you have to. And I like that. Let’s get some bad habits.

Like I have a bad habit of a Friday when I always write a Self Distract personal blog. I have done that every Friday for something more than three years and so it’s a habit. I don’t get paid for it – though it’s led to paid work – and there are a million other things I should be doing that might get the mortgate sorted out, but Self Distract is what I do on Friday mornings.

It was an effort at first, then for the longest time it became a habit, now it’s a normality.

Self Distract is what I do on Friday mornings. No discussion, no debate, no postponement in favour of something more urgent.

Consequently I’ve written these, what, 150 or more blog posts and you have to think so what? But each one gives me some discipline, many have led to other things, some have been bought and then much later paid for. They’ve also taught me a lot. Plus the reason I did it, the reason for that initial effort, was that I knew what the benefits to my writing are when you have a deadline. I wrote columns for BBC News Online, I had a weekly thing in Radio Times for years, I know the benefit of sitting at the blank screen with no choice but to write something and write it good.

So I had practical reasons to do it and now I don’t need them, it is just what I do. I should say that I’ve written Self Distract for much, much, much longer than three years but it’s about three ago that I decided to emulate writer Ken Armstrong’s weekly pattern.

Three years in, I’ve also built on that habit. You’re reading a post from The Blank Screen website, a productivity site that ties in to my book wg and I’ll add you.

Every Friday I write this newsletter which is full of productivity advice that ranges from quite silly but excellent videos I’ve gathered to specific techniques and specific things to buy that will help you. I also have a thing where I confess to you exactly what I’ve done this week: I’m using you to make me do things so that I have something to tell you and I’m hoping to encourage you to write down or email me what you’ve done. So that you feel the weekly pressure too.

But here’s the thing. I baked a reference to Self Distract into The Blank Screen email newsletter. It is there every week, a specific link to the latest one so you can see what has to happen here. I have to write the new Self Distract first.

So I write that, publish it, then write the Blank Screen newsletter that links to it, then I publish that. That’s suddenly a couple of hours of a Friday morning and I suppose you can argue that it would be better spent earning some cash but it gives me a couple of important things.

It gives me a chance to natter with you, which is hugely important to me.

But it also gives me energy. Like going out for a walk when you’re tired can revive you, so I get to the keys early in the morning and having to write something makes me perform. I come away from the two pieces of writing feeling energetic and enthused.

It’s all artifice, it’s all contorted nonsense, but it’s a habit and it’s normal and it works well for me.

Happy Birthday Susan Hare – you don’t exist

Facebook just sent me a notification that today is Susan Hare’s birthday. She isn’t real, I created her for some drama project. But she continues and it’s as if she has a life out there without me.

If I could remember the password to her Facebook account maybe I would delete her. But the last time I could recall it, I went in and discovered she had more friends than I do.

Well, okay, more friend requests than I’ve ever had. I wonder now whether I accepted any of them for her. I’ve got this idea now of her friends asking if she’s okay and why she isn’t posting much.

Or maybe she is posting a lot.

Maybe Susan is living the life. Got a brilliant job because her social media isn’t full of embarrassing photos. Met someone.

Maybe she’s far more productive than I am. When I work up the nerve, I’m going to search Amazon to see if she’s got a book out.

This post to you is really just a startled musing about things we create and if I were to try to bend it back to the topic of productivity, I think it would be bending. Contorting. Except, I am really taken with the notion that something I created many years ago is still going on. I can’t remember what I set up the Susan account for but the project is certainly gone yet she lives.

I’m not feeling parental, I’m not.

Start and finish with one system

I don’t care what it is: you need one place and solely one place to write down what you have to do. It doesn’t matter if that’s pen and paper, it doesn’t matter if it’s a full-on OmniFocus To Do app that’s synced across every computer, tablet and phone you own.

Well, there are limits.

If you’re driving behind a very dirty van, scrawling To Do: Clean Me isn’t ideal.

If you’re currently using Post-It notes or you’re strangely drawn to them, stop now. Post-It notes are not your friend. They’re certainly not mine as I’m papyrophobic – I’m a writer afraid of paper – but they’re also definitely not yours because they are like a party you’re not invited to.

The clue is in the name: Post-It Notes. Plural. Nobody ever had one Post-It note with their To Do list on, they have had many, many such notes since the dawn of time or when such notes were invented, whichever came later.

And you need one.

Just one.

It might have to be pretty big: a paper spiral-bound notebook rather than a single sheet. I do definitely recommend computers for about a hundred thousand reasons.

But what’s mandatory is that you have one place.

One place that you write down everything you’ve got to do: it must be one place, without exception, and it must be everything, without fail. You need one system: when you have a task to do, you write it in this one place, then you do the task, then you mark in this one place that you’ve done it.

I say this to you and I start twitching about roughly a hundred thousand things that tell me I’m right to rely on OmniFocus. But if you’re just starting out getting your head clear and if you’ve fallen off this productivity wagon, I know that the first thing to do is to have one place, one system.

How do you know when you’re finished if you have more than one place to check?

Author Tanith Lee dies

This isn’t exactly productivity, though Tanith Lee was no shirker when it came to work: she reportedly wrote more than 90 novels and 300 short stories – and two television episodes. Guess which of that output I interviewed her for.

It was two years ago, I was researching a book on Blake’s 7 and because it was a phone interview I can do three things now: I can tell you it was 18:00 on 13 April 2013, I can tell you the call was 50’44” long and I can listen to her as I type. It is eerie and upsetting to listen to someone sounding so enthused and lively. I’ve learnt today that she died after a long illness; I don’t know if she were ill two years ago but she didn’t sound it. She sounded great and I was conscious that I felt lucky having an excuse to talk to her.

Her two television episodes were both in Blake’s 7 and they stand out. The first because it is mesmerising and the second because it was good when others around it were not.

But one of her 90+ novels is sort-of related to Blake’s 7: at least, she told me she is forever being told that she wrote a novel using characters from the show. She was entertaining about it and afterwards sent me a copy of the book so I could see for myself. I’m embarrassed to tell you that I haven’t read it yet.

You haven’t read my Blake’s 7 book because it isn’t out yet. The moment the publisher gets me a date I can tell you, I’ll tell you. But in the meantime, here’s just one tiny part of the interview. I mentioned that I thought ‘Tanith Lee’ was a fantastic name for a writer, it just felt right for one and she said:

When my mother was 15, she said when – when, not if – I have a daughter I’m going to call her Tanith. And so when she was 37 and had one, she did call her Tanith. It’s crazy, you probably know, but it’s the name of a lunar goddess. It was terrible for me when a child, it was wonderful for me as a young woman. As a middle-aged woman it was a bit worrying. But now I’m old, it’s great. It’s perfect, you know, the lunar goddess, absolutely.