planning

Travel advice: The Man in Seat 61

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Flashback. Only to last night, I don’t flashback very far. A man I’m working with mentions how much better organised train travel is across mainland Europe compared to the UK. I find that a bit hard to believe because – flashback now to last year – I lost half a day just trying to book a series of trains across France.

He told me about a train travel website that would’ve done the job for me in seconds. Less than seconds. Moments. And it would’ve saved me the worry over whether I’d accounted for different time zones at different ends of the journey. And it would’ve probably meant I’d have had longer than six minutes to get across what turned out to be a very big station.

It might also have meant I didn’t get a few hours in Paris on the way there and back again, so that wouldn’t have been good.

But from now on, I’m using The Man in Seat 61. The man is Mark Smith and his site explains why it’s called what it’s called.

The 5am anniversary

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Today is the 250th day I’ve got up at 5am to write. That doesn’t feel like much given how long I’ve been a writer and it will feel feeble if you’re a farmer. But I want to mark this little anniversary in some way.

I only just thought of that this morning as I lurched very slowly out of bed. Yesterday I fair bound up out of there, today was tougher. Perhaps I should’ve kept a record but very broadly I think the 240s have been some of the hardest since the very first 5am starts.

It definitely goes in cycles, though.

There were patches even during the 20s and 30s where I would bound upright and not think about all this. There were times somewhere around 80 mornings in that I would come close to turning over.

I don’t think you need my sleep diary, if I had one, but the 5am start idea was difficult for me and I don’t think that even I can find a way to say I’ve failed at it. So there is discipline, there is effort, there are lessons.

But most of all there are results.

That’s why I do this thing. I’m not advocating getting up early as some kind of health advice. Look at me: I don’t know from health advice. And I’m not even recommending that you get up at 5am per se. What I did before all this began was to experiment with looking for when I wrote the best. Also the most, I was on various deadlines so most was an important issue, but chiefly the best. When did I write the best and preferably not have to rewrite quite so much.

It’s just an astonishingly awful thing that the answer is 5am.

But, okay, at least I know.

And now, 250 mornings in, I know these things too:

1) Bribery and threats
For the first 180 days I used my own Brutal £1 Pot Trick (as covered in my book, The Blank Screen, UK edition, US edition) to trick me into getting up. (The short summary is that I did bribe myself each morning but I also threatened. There was a treat for doing it but also a very big penalty for not.) I’d probably carry on using this, I had intended to and lately I’ve wondered whether it would help to try again, but it’s an expensive kind of thing and I wanted an iPad.

2) Alarms
I love my iPhone but there are times I hate my iPhone. Specifically at 5am. Or rather at about 6:30am when I’d wake up feeling great, feeling refreshed, feeling amazed that I could be so renewed and reinvigorated by a night’s sleep that was ending at 5am. And then seeing that my iPhone’s alarm was going off.

The alarm has to be very quiet so that I’m the only one it wakes, being right on top of it and able to switch it off quickly, but it does have to make a noise and sometimes it doesn’t. Not because I’d turned the volume down too low, not because I’d switched some setting.

Just because.

Yes, I had a moment of worrying about deafness. There was the screen with its Snooze button on that white alarm banner, but no sound.

After this had happened a few times – I have no idea what caused it, there’s no pattern I could see – I gave up setting an alarm for 5am.

Instead, when I’m going to bed, I ask Siri to wake me at 4:59am. And then to wake me at 5:01am. Two alarms. Many days they both work, just once or twice neither has. And for the rest of the time, one of them has and that’s enough.

kount3) It’s worth counting
I often forget until hours later, but just tapping a + on a counter app is a little bit satisfying. If it’s a choice between the satisfaction of a tap and the joy of another hour in bed, the bed wins. Let’s be clear there. But as it’s really a choice between bed and all the benefits that getting up early bring, the counter wins.

4) Do something. Have something to do
It’s like laying out your clothes the night before. Have something that you are going to do first. You won’t always do it. Right now, I’m not doing it. I had a plan for what I need to do and instead I’ve come to you. But this isn’t about the discipline of making plans and sticking to them. I get up at 5am, that’s discipline enough for anybody. It’s about using this Stupid O’Clock time and making it count.

Doing anything is fine. But it must be done. Easily the worst mornings of this whole 250 run are the couple where I had nothing to do. I had plenty I could do but nothing that was vital, nothing that made me ill with worry.

It was truly, deeply, insanely awful.

There is just little so stupid as wasting time at your desk at 5am. You don’t even spend some time deciding what to work on, you start checking emails and reading news.

So if there is not a particularly pressing deadline already, I will choose something the night before and make it the thing I will work on first. The aim is to get straight to the keys, to do the fastest shower in Christendom (I often re-shower later), get some tea (I definitely re-tea later) and start writing.

Today for example, I made a note in OmniFocus that I would finish a short story I’ve been commissioned to do. Hello. This is not a short story. This is you and I talking. But it is me writing and that is the sole aim of getting up at this time.

It’s a simple aim but it works for me and I find it very difficult. So, nuts to it: today is my 250th day of getting up at 5am to write and I’m proud of myself.

What Microsoft can tell small startups

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Not much, you’d think. And I still wonder. But ex-Microsoft guy Rakesh Malhotra says he learnt lessons there that have helped enormously in his jobs since, including:

Know your blind spots: Like a lot of companies, Microsoft conducts 360-degree reviews, where you solicit a review from everyone surrounding the employee: Manager, peer, reports, etc. There are many best practices as to how to conduct an effective 360-degree review, but the effect is usually the same — you learn your blind spots. A successful leader pays attention to weaknesses and finds a way to manage them. It really helps to be self-aware, especially at a startup, where every member has a lot of responsibility.

Lessons — From Microsoft! — On Being a Startup Leader – Rakesh Malhotra, Re/code (27 June 2014)

I didn’t put the exclamation mark in that article title. But I thought it.

How to Spend the first 10 minutes of your day

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Get everything in place before you start so that it is all to hand during the day.

Slightly longer, if more persuasive version:

If you’re working in the kitchen of Anthony Bourdain, legendary chef of Brasserie Les Halles, best-selling author, and famed television personality, you don’t dare so much as boil hot water without attending to a ritual that’s essential for any self-respecting chef: mise-en-place.

The “Meez,” as professionals call it, translates into “everything in its place.” In practice, it involves studying a recipe, thinking through the tools and equipment you will need, and assembling the ingredients in the right proportion before you begin. It is the planning phase of every meal—the moment when chefs evaluate the totality of what they are trying to achieve and create an action plan for the meal ahead.

For the experienced chef, mise-en-place represents more than a quaint practice or a time-saving technique. It’s a state of mind.

How to Spend the First 10 Minutes of your Day – Ron Friedman, Harvard Business Review (19 June 2014)

You can see how this applies beyond the cooking of food to the doing just about anything but Friedman has more interesting things and examples to say in the full piece.

Via Lifehacker

Six Subtle Things Highly Productive People Do Every Day

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I should do me some of these.

Eric Barker, writing in Business Insider, heads the list with this unexpected advice:

If you start the day calm it’s easy to get the right things done and focus.

He's got much more to say about why that works and also what specific steps you can take to make it happen, to make it happen every day. Plus another five detailed things that I know I've done some times. And must do more.

Read the whole piece on Business Insider – though sorry for the irritating ad page you have to tap through first.

Five ways to start your day right

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The always excellent site Asian Efficiency – I've followed their OmniFocus advice before – has some pointers about getting started off well:

Picture this: you show up at the office and think, “now what?” Unless you have a meeting, are working towards a deadline, or have something on your mind that morning, your first inclination may be to peek into your email inbox and see what wonders (work!) they day might hold. This is perfectly normal.

Starting your morning with email however, is not how we start our workdays the right way.

Neuro-research shows that, for most people, the morning is the best time for creative thinking, learning, and comprehension.

If you want to make the most out of each morning’s peak brain power, you need to create and set a routine that will allow you to get your most important work done first.

5 Powerful Ways for Starting Your Workday Right – Asian Efficiency

I'm disappointed that they don't link to the research they mention but the full five things to do are all good. They include tackling your most difficult tasks first and planning breaks. For more detail and the three other thing so do read the full article.

It’s about time

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If you possibly can, get some work in radio. What you learn – it doesn’t teach you this yet you inescapably accrue the knowledge and the experience and the feeling – will change how you approach time.

I recently spent time at a BBC radio station and all this came back to me. One of my uttermost favourite things in the world is how radio splits time in your head. Part of you is seeing the minutes of a show roar by so fast yet part of you is also crunched up in panic over how you will fill the next twenty seconds.

You cannot have dead air. I’m not sure if this is still the case but at one point if you were silent for long enough on a radio station, the transmitters switched off. And it takes a long time to get them back on.

Whatever the technical issues, though, you cannot have dead air. Think of all the times television tries to cover up a swearword by dipping the sound. Usually the bleep, sometimes they dip the sound to silent for a second. And when they do, the entire room notices and reacts.

The driving need to keep the show going and to fill the gaps that are coming up ahead of you like Gromit adding train tracks as he goes, it is beyond overwhelming, it is inside you. It is you. I’m sure it’s the same in television and actually it was in my first TV job that I learnt the average speaking rate is three words per second. (In those days video machines needed time to get up to speed so you’d make a mark on the script so many words, therefore so many seconds, before the vision mixer needed to cut to it.)

But I got it from radio so radio is special to me. And alongside that parallel track of slow and fast time, you also get the shape of time.

I do this now in workshops. I think of things like the top and bottom of the hour. I know this is a hard item – hard as in inflexible, it’s a certain length like a video package – and that I need a couple of soft items – live interviews or discussions that you can just end when you need.

What’s more, seeing time this way helps you with everything: you look for the thing you can do now rather than have dead air. You look for the shape of the hour and of the day. Time runs away from us, time catches up with us, but it is our chief resource and we benefit from using it more.

Don’t plan a career, concentrate on now

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You can’t figure out the future. Even young people who have a plan (be a doctor, lawyer, research scientist, singer) don’t really know what will happen. If they have any certainty at all, they’re a bit deluded. Life doesn’t go according to plan, and while a few people might do exactly what they set out to do, you never know if you’re one of those. Other things come along to change you, to change your opportunities, to change the world. The jobs of working at Google, Amazon or Twitter, for example, didn’t exist when I was a teen-ager. Neither did the job of Zen Habits blogger.

So if you can’t figure out the future, what do you do? Don’t focus on the future. Focus on what you can do right now that will be good no matter what the future brings. Make stuff. Build stuff. Learn skills. Go on adventures. Make friends. These things will help in any future.

Leo Babauta – Zen Habits

Via 99U

¿ Best calendar tip ever ?

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You noticed that headline, didn’t you? It’s because of that ¿ and how remarkably it stands out.

Incidentally, this doesn’t work at all if you happen to be reading this on a screen that doesn’t display Spanish-style upside down question marks. But if you can see them, you can use them and they are remarkably useful in calendars.

I have more and more events or meetings to go to and it’s rare that I know immediately when they’re on. If it’s that the meeting will be ‘in a few weeks’ or ‘early in June’ then I’ll put a To Do reminder in OmniFocus to find out and confirm the date then. But the most often thing is that I’ll either offer or be offered a particular date and time and it has to be confirmed later.

You can’t risk agreeing to a date and then double-booking yourself but where possible you also don’t want to block out some time that may not be used. So I’ll use a ¿ at the start of the name.

I did this just now: went to Fantastical, tapped the + sign to add a new event and typed this: “¿ Yasmin tea 1-4pm tomorrow at Yorks Bakery”. There are two elements there: I know the range of times I can get to a meeting with Yasmin, I’m waiting to see if she can do any of those. So that’s why it’s “1-4pm”. But the key thing is that ¿ because, wow, it stands out.

¿ Yasmin tea 1-4pm at Yorks Bakery

See? You can’t miss that.

If you’re on an iPad or iPhone then the ¿ is on the standard keyboard: just press and hold on the regular ? key to get it. (I use a Belkin external keyboard on my iPad and on that I need to press Alt/option and ?.) On a Mac it’s Alt-Shift-? and if you’re on a PC, hold down the Alt Gr key (to the right of the spacebar) and on the keypad type the number 168.

This idea is stolen, by the way. I believe I got it from David Sparks and Katie Floyd on MacPowerUsers who I believe may have got it from Merlin Mann. Now you’ve got it too

Fascinating New York Times self-assessment

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Get this while you can. The New York Times has done a fairly enormous study of its successes and failures in digital and at keeping print subscribers – and the whole report is online. I expected a PDF and instead it's a series of what looks like photocopy JPEGs and that makes me wonder how, shall we say, endorsed this online publishing is. Grab it now.

The Times is interesting because it has been so big and it has done so much and it has made a success of its paywall. Yet it is still struggling as all newspapers are struggling and this report reveals just how much. Most tellingly, just from the introduction, is the information that New York Times articles get read more on other sites or services such as Flipboard than on NYT's own. And that readership of the paper on smartphones has taken a little fall too.

But then the report is not without its unintentional moments of interest too:

The anxiety that filled the newsroom only a few years ago has mostly dissipated. The success of the paywall has provided financial stability as we become more digitally-focused. The sale of other properties like The Boston Globe has allowed the leadership to focus squarely on The New York Times. Both Mark Thompson and Jill Abramson have established themselves as willing and eager to push the company in new, sometimes uncomfortable directions.

Jill Abramson was forced out of her role as Editor this week.