Self Distraction

Self Distraction

What Isn’t There an App for?

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And you think I’m obsessed with software. Here’s this fella, Henry Alford, writing in the New York Times about deciding to immerse himself in apps.

The market research company Forrester Research predicted in 2011 that annual revenue from the purchase of apps would reach $38 billion in 2015, a figure so large as to inspire curiosity in even the most techno-churlish.

I recently spent three weeks trying to improve my life through apps. First, I diagnosed myself; I determined that I have bodily ills, household ills and wardrobe ills. Then I started Googling.

Lo, my bodily ills. The cold weather has slowed my commitment to swimming and walking; my current love handles give my mid-torso the silhouette of a rotary telephone. So for $2.99 I bought Meal Snap: You photograph food and Meal Snap coughs up a calorie count.

Maybe this will inject my snacking with accountability, I thought: taking pictures of all my midafternoon snacks and late-night indulgences will turn my liaisons with Mallomars into a war-crimes tribunal of eating.

What Isn’t There an App for? – Henry Alford, The New York Times (2 January 2015)

You read the full feature to see if that worked and what else he tried. And I’ll come to terms with the notion that apps aren’t just for transforming my work.

I can’t really imagine trading in OmniFocus for Meal Snap, can you?

Biggest ever book group or what?

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I’m not sure. Facebook creator Mark Zuckerberg has announced that he’s going to read one book a fortnight and – well, let him explain:

My challenge for 2015 is to read a new book every other week — with an emphasis on learning about different cultures, beliefs, histories and technologies.

Thank you to all 50,000 of you in our community who gave me suggestions for different challenges.

Many of you proposed reading challenges. Cynthia Greco suggested I read one book a month that another person chooses — and got 1,900 likes on her suggestion. Rachel Brown, Bill Munns, Marlo Kanipe and others suggested I read the Bible. My friend and colleague Amin Zoufonoun suggested I read and learn everything I can about a new country each week.

I’m excited for my reading challenge. I’ve found reading books very intellectually fulfilling. Books allow you to fully explore a topic and immerse yourself in a deeper way than most media today. I’m looking forward to shifting more of my media diet towards reading books.

Comments

I’m not clear yet whether this means he’ll just let us know what he’s reading or will take suggestions. Or should I say really take suggestions: if 50,000 people tried to tell me what to read, well, I’d pretty quickly tune out the Bible ones but I think that’d still leave dozens of suggestions. A minute. Also, I’m mithered over anyone who says something like “I’m looking forward to shifting more of my media diet towards reading books”. I don’t know why.

Read the full piece: it’s Zuckerberg’s blog on Facebook.

Hat tip to Re/code for pointing this out.

Beer brewed specifically to make you more creative

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I’m banjaxed, then: I don’t drink. But if you do or even if you’re just curious about whether this can possibly be true, take a load of this:

Conventional wisdom tells us that getting a little drunk stimulates creativity and problem-solving by quieting that “inner critic” who tells us to ignore (or not speak out loud) our most divergent ideas. The trick, of course, is getting just drunk enough to be creative and productive without slipping over into the territory where every idea feels like a good idea.

Advertising agency CP + B has teamed up with Professor Jennifer Wiley of the University of Illinois at Chicago to solve that problem for us. Wiley’s team discovered that a blood alcohol level of 0.075% is optimal for creative problem solving. The Copenhagen-based ad agency has created a craft IPA brewed to get an average-sized person to 0.075% in one serving. They’ve dubbed this potion of creativity “The Problem Solver.”

New Beer Developed to Maximize Creativity – Jason Brick, PSFK (22 December 2014)

O-kay. An advertising agency thought of this. A likely story. But there’s more: read the full piece to see what else is cooking in how we stimulate and feed our creativity.

Day 2 of decluttering OmniFocus

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Previously… 2014 ended with my OmniFocus To Do database so overstuffed that I wasn’t using the app enough. Now I’m decluttering and yesterday this began with a mindmap of all I have to do, all the plates I care about spinning, and all the stuff that I can ditch. Now read on.

It turns out that it’s rather hard to start over again on OmniFocus unless you really, really start over from scratch: back up your database and then delete it. Go from my current 2,513 things to do and 88 projects to do them in down to 0.

That is what I should do. But it isn’t what I’m going to do.

Instead, I’m going to greate one massive new folder, probably called 2015, then I’ll create subfolders for everything that I want to survive into the new plan. It just occurs to me that I did that mind map in MindNode which is capable of saving the image as text – nice for a text-thinking kinda guy like me but also handy because that text can go into OmniOutliner. Let me piddle about with it in that for a bit and then through the Mac version of it take that outline directly into OmniFocus. Have that create the subfolders for me.

Then I’ll move all the tasks over that I want to move over. In case I miss something important, I’ll bung everything else into a bucket folder and leave them there until I do that thing where you suddenly realise how stupid you’ve been deleting things.

But.

This is a lot of work, isn’t it?

Good.

Because I spent this evening going through my current 2014-style OmniFocus database and looking only at two places. One is the general catch-all inbox: when you’re in a hurry and adding tasks through the apps themselves, via Siri, through email and other ways, they land in the inbox and later on you sort them out a bit. Say that this task about getting a venue is to do with this event while that one about chasing payment is to do with your invoicing. You don’t need to do any of that, but it helps because you can then sit down and think, right, cracks-knuckles, this morning I’m doing everything to do with that event.

I had just under 30 things in my inbox to sort out. I’d done about 17 of them – as in actually done the tasks, not sorted or assigned to something, I’d gone out and done them. I deleted a few others, then assigned the rest to the various projects like particular events, particular jobs. One or two I put a definite deadline date on.

When you do that, those tasks turn up on what’s called the Forecast. Tap on that and you see everything task you have stated must happen today. Or in my case, a lot of yesterday’s. I clicked on the Forecast view and it was telling me I was behind on 60 tasks.

I can’t remember now how many it turned out I’d already done but enough. The rest I took the dates off entirely or I pushed to certain days this week when I know I can do them. I ended up with about 7 that I just went and did.

Again, this is a lot of work, isn’t it? But good – because tonight, just doing this, I feel much more in control of everything. This is the boon of OmniFocus: you can tell me about its features but it’s how it leaves you feeling good that matters.

That’s what I want all the time. Not to spend hours in OmniFocus but to spend a few moments there regularly and thereby be in charge of everything, feel in charge of everything.

It’s enough for tonight, though. Tomorrow, I press on – and I’m going to use a few tips from David Sparks’ OmniFocus Video Field Guide. I wonder if he’s done one about Evernote?

Yes! Chocolate improves your memory

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There’s more to this, in fact there’s a lot more and it’s all to do with improving your memory or something, but I focused only on tip number 1:

1. Nibble on chocolate: Just this week, we learned that eating chocolate might lessen age-related memory loss. Columbia University researchers studied almost 40 adults between 50 and 69 years old, and found that those who drank a high-flavanol cocoa mix every day for three months performed better on memory tests and had higher activity in the area of the brain linked with memory

Ways To Boost Your Memory – Samantha Zabell, Real Simple (no date)

Read the full piece for the rest. Best to get a bar of Bournville dark chocolate first, though. For some reason. Hat tip to Time magazine for spotting this on 31 December 2014.

Starting over with OmniFocus and Evernote

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I think this is digital decluttering. And like all decluttering, I already know which of it I’m going to put off. My Evernote is a steaming mess of about 4,000 notes with 800 of them in the inbox and if it weren’t for the software’s very good search feature, I’d be regularly sunk. But it does have good search, I am not sunk, it can wait another day.

Whereas I’m starting over with OmniFocus.

This is my rather beloved to do app and I put my ability to cope with lots of projects entirely down to this software. But one big new project came in December and is hopefully continuing for a long time. I have two meetings this month that should lead to one enormous project and one gigantically enormous series of projects. Can’t wait.

Plus one big change at the end of 2014 meant a thing I do that has been albatross-shaped is pretty much entirely gone. I’ve walked away from a thing and am feeling so good about it that I think might even start to enjoy saying no.

But.

One bad project gone, one new one in, two new ones looming and most things churning over, it is time to apply that ability to say no. Time to review everything and chuck out what I don’t want to do, what I am not going to get to.

And the reason to do it is not that I’m some kind of OCD-based guy who needs everything in its place. I refer you to the steaming mess of Evernote above. The reason is that lately there has been so much in OmniFocus – I have added so much – that I’ve stopped checking it. You shouldn’t have your head in OmniFocus all day but you really should look at it from time to time. A very sensible thing to do is look at it first thing in the morning, for instance, and that’s where I go wrong.

When you have a lot on and some of it is pressing at you terribly, you go straight to the keys and you start working on that. If checking OmniFocus were a quick thing, as it is built to be, as it is intended to be, then two minutes checking that while I boil the kettle will help my day astonishingly.

I’ve been looking through my OmniFocus now and can tell you that I have 2,513 things to do and they’re arranged in 88 projects. It could be worse: while I was looking, I ticked off something like 30 tasks that I’ve actually done and just not got around to noting.

Take a look at these 88 projects, though:

That is a mind map I did over Christmas: it’s a visual representation of everything I was working on at the end of 2014 and my only hope is that the image is too small for you to see the details. What I want you to see is how steamingly messy it all is. And I want you to see it so that you are hopefully nodding when you see this next shot, which is how I’m doing the projects for 2015:

Is that better? It’s certainly duller with all those colours reduced to just a couple. But I did this in an app called MindNode, which I do recommend a lot, and it chooses the colours. Add a new thing, it gives you a new colour. So that overall purpleness is not a choice, it is a consequence of my collapsing things into fewer categories, fewer projects.

Next job: translate that mindmap into OmniFocus folders and projects. Back in a bit.

Bollocks to New Year’s Resolutions

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Look, it’s your choice: say bollocks to them now or say bollocks to them in a few days, weeks or maybe if you’re very strong, months. The start of a new year comes with more engineering strain than it should, given that the whole thing is an artificial construct and – wait, that does sound like engineering.

I mean this in the same way that you see when we change our clocks, putting them forward or back an hour. Every single time I can guarantee I will end up in a conversation where it’s 8pm, say, and someone tells me that: “Of course, it’s really only 7pm”.

No, it isn’t.

It isn’t 7pm, it isn’t 8pm, the very most you can say about it is that it’s now. (I have a watch that just says ‘Now’ instead of having any hands or digits at all. It is by far the most accurate watch I’ve ever had though I think it’s lost some time lately. That’s my excuse for buying an Apple Watch and I’m sticking to that.)

Anyway, we just collectively agree to call now 7pm or 8pm or whatever it is. There’s a rich source of drama in this – Alan Plater did two terrific radio and then stage plays about when the UK adopted one single time zone and it’s the only time I’ve resented him for finding the drama before me – but now, right now, the clock and the calendar are the same. They are artificial constructs, things we created and that we choose to agree on.

Which all makes sense and is in all ways sensible, practical and – yep – productive. What isn’t is all this stuff we hang on to certain days like pegs. Our birthdays. Shouldn’t it be our mothers getting presents? Anniversary of some seriously painful stuff there. And New Year’s Day. If you didn’t make any resolutions, you at least thought about how you’re not making resolutions.

And if you did then you also know that the New Year’s Resolution Effect lasts but a very short time. Come a rotten wet Tuesday in February, the resolution field is at best membrane-thin.

Which means at some point you go from feeling you must and/or should make resolutions to feeling bad that you failed at them. Come next New Year’s Eve and the next cycle, you go through the same thing but now you have last year’s failure weighing on you. You have every year’s failure weighing on you. If there were ever a resolution that you might actually succeed at, you kill your own chance by the certain and correct knowledge that you have failed every single time before.

Seriously, then. Bollocks to it all.

Don’t make a resolution for the New Year, don’t plan to change something for your life, do something to change today. Do something different or better or new or worse or stupid or anything today. Then tomorrow you have a success on your hands. Possibly a regret too, but we need a few of those.

We want so much and we can do so much. But we can do it one pixel at a time.

Listen, I am by nature a pessimist and I fight it chiefly by racing to do the next thing before the current one dies. Christmas and New Year is sometimes tough for me because I can’t do so much racing. But I used to believe – and I used to think I was clever in believing – that the walk of a thousand miles ends with but 10,997 steps.

(I worked it out.)

This is true. It is also true that the usual form of that saying, about beginning such a walk, is trite and cliché.

But it has a point.

I just think we need to add one more point to it.

Work on something you enjoy doing now and get the enjoyment out of it now. Whether it becomes something bigger, whether you finish the novel or get the TV commission, there is pleasure and satisfication and accomplishment and art in the journey. So enjoy the journey.

Lighten up about the new year and bollocks to new year’s resolutions.

Best productivity deals now on

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So you’re stuffed and sleepy and you’re watching Strictly Come Dancing’s Christmas Special. Before Doctor Who begins, go grab some of the very best deals there are for productivity tools and advice.

Email and Paperless Field Guides
All of David Sparks’ Field Guide books are half price. That includes his excellent one on Presentations plus a title I’ve not read 60 Mac Tips and a title I’m not interested in, Markdown. However, by far the best and most useful to you right now are his books on Email and a very wide-ranging one called Paperless.

Read that and you’ll transform your working life. Read his Email one and you’ll make so much more use of your email that you will enjoy it.

David Sparks’ Field Guides are all iBooks that cost now cost around £3 or $5. I actually can’t confirm the UK price because I’ve bought most of these already so the iBook Store doesn’t tell me the price anymore. Get them on the iBooks Store or check them out on Sparks’ official site.

The Blank Screen
My own book is half off too: it costs you £4.11 and after it you’ll be creative and productive. I may have mentioned this book before but this is the first the Kindle version has ever been on sale. Grab a copy now.

Drafts 4
This app for iPhone and iPad looks like a very simple notebook kind of thing. It is. Tap that icon and start typing. If you never do anything else with it, it’s still good because it’s somehow just a pleasure to write in. I can’t define that, can’t quantify it but also can’t deny it. I just like writing in this notetaking app and in fact I am doing so right now.

What happens after you write a note, though, is what makes this special. I’ll send this text straight to The Blank Screen website. But I could choose instead – or as well – pop it onto the end of note in Evernote. Chuck it over to my To Do app OmniFocus. (Which reminds me, OmniFocus for iPad is not on sale but it’ll still be the best money you spend on apps ever.)

Equally I could write a note in Drafts 4 and send it to you as a text message. Or an email. I don’t know that it’s actually got endless options but it must be close. And that combination of so very, very quickly getting to start writing down a thought and then being able to send your text on to anywhere makes this a front-screen app for me.

It’s down to £2.99 from £6.99 on the iOS App Store.

TextExpander 3 + custom keyboard
When I want to write out my email address I just type the letters ‘xem’ and TextExpander changes that to the full address. Similarly, I write reviews for a US website called MacNN now and each one needs certain elements like the body text, an image list, links, tags and so on in a certain order. I open a new, blank document, type the letters ‘xmacnn’ and first it asks me what I’m reviewing and then it fills out the document with every detail you can think of.

The short thing to say next is that this is via TextExpander and that it is on iOS for a cut price of just £1.99 instead of £2.99. So just get it.

Got yet yet? Okay, there’s one more thing to tell you. TextExpander began on Mac OS X and it is still best there. The iOS version wasn’t really much use until iOS 8 when Apple allowed companies to make their own keyboards. Suddenly you could switch to the TextExpander keyboard whatever you were doing or whatever you’re writing on your iPhone or iPad. That meant you could expand these texts anywhere. Fantastic. Except the TextExpander keyboard is somehow less accurate and harder to use than Apple’s.

So what you gained with the text-expanding features, you lost a bit with everything else you typed.

Except many other apps work with TextExpander. Apple’s ones don’t but Drafts 4, for instance, recognises those ‘xem’ or ‘xmacnn’ things and works with them. So buy TextExpander 3 for iOS in order to get these things set up and working. It’s a bonus if you like the new keyboard.

Get TextExpander 3 + custom keyboard.

Hang on, Strictly’s nearly over. These are my favourite deals on productivity books and apps available right now but remember that they won’t stay on sale for long. If you’re only surfacing from Christmas and reading this in February, ignore the prices and just focus on the recommendations. None of these are here just because they’re cheap, it is that they are superb and the sale is a great bonus.

Revealed: the tech Santa uses

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How does Santa do it? Technology. Today, Santa can run almost his entire business from his smartphone.
As a small business person, you can learn a lot from this wildly successful, world-renowned entrepreneur and philanthropist.
Which apps does Santa rely on to run his small business? I’ve listed a few in my free Holiday Success Guide, which you can download here. They include:

Strategies: Which apps are on Santa’s smartphone?

I bet Santa has an iPhone 6. Read the full piece.