Productivity

Productivity

Very nice: Microsoft OneNote adds superb iOS 8 feature

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The new iOS 8 for iPhone and iPad – which will be available for free from tomorrow – includes a new feature called Extensions. And one Extension is a Sharing one that Microsoft has leapt on for its OneNote app.

If you use iPhone or iPad at the moment, you know that there is usually a Share button somewhere on the screen: it looks like a rectangle with an up arrow coming out of it. When you tap that, you get the option to share whatever is on your screen with anybody you like via email, for instance. Or AirDrop. If you’re looking at a photo you can Share it to your own photo library.

Now you will be able to share it right into OneNote. See something, write something, watch anything, tap and pop it straight into OneNote. It is a great feature from iOS 8 and it is really well adopted by Microsoft.

I’d say that I can only hope Evernote does the same thing but there is more to it than hope: you can be pretty sure that Evernote will. My Share button is going to get crammed with this stuff.

Not including OneNote. I don’t use OneNote. But it’s good touches like this that would make me think about it. Have a look at all this in action in Microsoft’s video.

Staring at my iPhone and iPad screens waiting for tomorrow to start

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Tomorrow sees the public release of iOS 8. I’m actually blanking on why I’m so keen; it’s ages since I saw what it would bring – wait, there’s one definite thing, there’s a great change to Siri that I want.

Specifically this: when I’m driving and the iPhone is plugged in, I will be able to talk to Siri without pressing a button first. I talk to Siri a lot. I mean, a lot. It’s like I have no friends.

Or at least no friends in the car with me who will also remember everything I tell it to. I add reminders to OmniFocus via Siri about once a minute when I’m driving. I think that driving just frees up part of my brain and let’s these things out.

Now I’m thinking that I’m not very safe on the roads.

But I’m also thinking of OmniFocus. It’s been confirmed that the new version for the iPad has been approved by Apple and will be released on the App Store tomorrow.

So just as it was with iOS 7 and OmniFocus 2 for iPhone, I will be updating to iOS 8 and instantly going to the App Store to buy OmniFocus 2 for iPad.

I’m just telling you this because I’m enthused and I’ll alone, not even Siri to talk to. Sob..

Emailing links and attachments to editors and producers

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I talk about this quite a bit in The Blank Screen book because it’s a thing. If you’ve never had people sending you massive attachments you may not appreciate quite why it’s a problem. (For one thing, company mailboxes have to have a limited size because there are so many people on staff that it’s expensive to have a lot of space. One multi-megabyte attachment could make the difference and an editor will come in on Monday morning to an inbox that has stopped receiving any new emails after yours.)

Unfortunately it’s a thing that doesn’t have very clear answers. You should definitely wait until an editor or producer has asked you to send material before you do, but does that mean you can’t send anything at all?

Probably.

Today you might reckon you can send a link to something, though. A copy of your script on Dropbox. A showreel of yours on YouTube.

Unfortunately, that’s a thing too. This is why I’m mentioning it today: I just got a reply to an email of mine and the recipient’s network had edited my message. I’d crafted this perfect opening paragraph and instead the first thing she read was this:

Warning: This message contains unverified links which may not be safe. You should only click links if you are sure they are from a trusted source.

I hadn’t intentionally sent her anything; I even had to scroll down to see what links I’d sent.

But there it was. I’d used a signature that included a little cartouche of links about me:

Writer: The Blank Screen, The Beiderbecke Affair, Doctor Who

I shouldn’t have done that. There was no reason she needed to know or that I wanted to tell her, I just used the signature because it also includes my contact details and we were arranging a meeting.

I don’t think you can avoid links today. But you can make them ones that work without having to work, so to speak. That recipient’s network prefixed my message with an ugly warning and others will actually block the message entirely. So only use links when you need to but then also make them immediately useful. For instance, I will sometimes include a link to the page about me on Wikipedia – isn’t that great? that there’s a Wikipedia page about me? – but I’ll do it in a particular way. I’ll say that there is this page and yes, I’ll include the link, but I don’t need the reader to click on it. I don’t even care whether they do: the function of that link is not to send someone to my Wikipedia entry, it is purely to advertise that I have a Wikipedia page about me.

So if you must have a link, find other ways to use it in case they never see it or never click on it. If you must send an attachment, make it one they’ve asked for. And not, please, a fancy graphic logo in your signature.

Making 5am starts even harder

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Ah, what the hell? I’m 264 days into this 5am start lark, let’s shake it up. Today, for the first time – do you know, I’m suddenly embarrassed about admitting this? – I didn’t do the usual fast shower, mug of tea, bleary, get down to typing business.

I went straight to the keys.

From bed to alarm to keys, nothing else.

It was because I needed to write something and get it sent quickly, an extra thing ahead of a busy day, but also I woke with the first line in my head. I would like to stress to you now that it’s gone 6am and I have showered, made tea and, well, dressed.

I may never have written the words “well dressed” about me. I’ve certainly never written it without a comma.

But images of me sitting here nude and dishevelled aside, I can report that it may have worked. I walked away to do that showering and tea-ing after writing the piece and before sending it so I could come back with a freshly shampooed and caffeinated mind. I did rather rewrite it but more lots of twiddles than anything big. And I’m happy with it, it’s gone, I’m back to the rest of the day.

Can’t decide yet whether I’m actually recommending this to you. It was quite cold. But that was as much motivation to write quickly as the dangling prospect of tea was.

Put it this way: I’m not going to rush to do this every morning. But once in a while, it’s good to cut out everything that stands between you and the keyboard.

I must get a heater.

China’s Chongqing city gives texters their own lane

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Not on the roads, not for driving, but for pavement walkers. Take a look at this picture from News.cn: you get the idea immediately yet I’m not convinced it’s been entirely thought through. That’s the main smartphone user’s lane with a No Phones lane to the left. But don’t those arrows make you suspect you’re going to walk into people coming the other way?

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Book: Filling the Blank Screen now out in paperback

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IMG_0715.PNGBBC writer William Gallagher follows up his hit productivity book The Blank Screen with more informative, sparky and witty chapters about being creative and getting your writing done. Over 100 of the best, most talked about and most useful articles from The Blank Screen news site have been compiled, edited, updated and given a scrub. Learn about how writers and even normal people can get started on the writing they keep putting off. See how to get over problems and to that finish line – and about how about the only thing more useful to you than that expensive computer you’ve got is that expensive smartphone.

“Filling in the Blank Screen is a helpful read and has a lot of wisdom for us aspiring wordsmiths. It was a clever and witty read. You’ve got a great way of making it sound like a conversation with the reader. Very natural prose.” – George Bastow on Twitter September 7, 2014

Get it on Amazon now.

Don’t update OmniFocus 2 for iPhone yet

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You may not have a choice: I just found that my copy has been updated automatically. Reportedly this update was released “inadvertently” and wasn’t intended to launch until iOS 8 arrives in a few days.

The reason I know this is that the update in the App Store says so. It also says that people have been finding problems with it on iOS 7 and that therefore The Omni Group is working to resolve things.

But in my casual use of OmniFocus 2 for iPhone tonight I’ve not hit any snags. Plus, I’m updating to iOS 8 the instant it’s available so the worst that can happen is that I stick to OmniFocus on my Mac and iPad for a little while.

So. If you can avoid the automatic update, do. If you can’t or you haven’t, hopefully it’s a shrug. But at least you’ll know why if you hit a snag suddenly.

This is the time you feel worst

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When you’ve got a rejection. Or, according to The Atlantic, “depression strikes most around 7 or 8pm.”

It’s from a study that was not just solely American but also primarily about American teenagers. But it was done as an afterthought. There is a US service that’s like a texting equivalent of ChildLine or the Samaritans: teenagers can text in with their problems. You can immediately see how that would be good.

What perhaps Crisis Text Line of New York didn’t immediately see was that texts are logged and stored with a date and timestamp. With masses of texts all automatically, naturally having this information, it was like handing the charity a gigantic information resource.

So there are details about when people needing its help were feeling at their worst. And by when, it’s to the second. Do read the full piece because this technically curious secondary affect of the texting service contains some heartlifting details.

And you think you’re busy

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Assuming you’re not actually overloaded at this very moment, take an hour or so to look at people who are. These are showrunners: American TV producers who have to run their dramas like businesses.

It is truly a phenomenal job in terms of having to be productive – and productive all the time. I remember one showrunner mentioning in an interview that the shock of the job was just how many decisions you had to make in the moments walking back from the toilet to your office.

Decisions that affect the employment of at least dozens, typically hundreds. Decisions that affect the enjoyment of millions and thereby the income, sometimes counted in the billions of dollars, that your studio or network will get.