Deals

Handwritten notes and never-ending paper notebooks

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Even I like having a new, empty paper notebook. I just can’t read my handwriting. Also, I know I’ll lose it and that irritates me when everything I ever type is saved safely all over the place. Plus, how do people use paper notebooks? How fast do they fill them and then what happens? Have they shelves of these things?

Rocketbook says hang on there, William, enough. Rocketbook is a paper notebook that you scribble away on and its pages are saved to the cloud. Dropbox. Evernote. Google Docs. You snap a photograph of the page with your phone and what is written on the page determines where it’s saved. So handwrite during a meeting, then take a mo to photograph the page and before you’ve put your phone away, the Rocketbook has saved that note to, say, an email that it is even now sending someone.

That covers my problem with potentially losing the book but there is also that business of filling up all the pages. Honestly, this sounds like a joke but it’s serious: put your Rocketbook in the microwave oven and wait for a bit. Every note on every page is erased and you have a crisp, new notebook.

I read that and think you must need special paper: yes, but that’s what the Rocketbook is made of. I read this and think you must need special pens: sort-of. The have to be FriXion pens by Pilot which I’ve never heard of but apparently are common.

There is nothing here to help with my handwriting but that’s my problem. Your pen work is much better than mine, you might love this.

One thing. This is an Indiegogo crowd-funded idea except it’s no longer an idea: it’s achieved its target by more than 3,500%.

Amazon Prime Day on 15 July

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I think I’m recommending this, I think I am. It’s going to be like Amazon’s lightning sales where the fun, such as it is, in seeing what they offer next. This time they’re going to be offering, I think, seven major items on this Amazon Prime Day of 15 July 2015.

Seven major items spaced out through the day and then – have I really got this right? – new lightning sales every ten minutes.

But.

You only get this if you’re an Amazon Prime member. That’s the big benefit for Amazon, pushing this service. I have no trouble with that because I can see many situations where it’s a bargain for us. I don’t use Amazon enough that the Prime membership’s free postage makes enough of a difference but if it does, you get in there. If you want to watch Outlander, too, that’s a TV show that is exclusively available on Amazon Prime in the UK.

Plus, you can sign up to Amazon Prime now and change your mind. I presume being a member on 15 July counts even if you cancel your membership on 16 July. And you can: sign up for a free trial now and cancel it before the end of the period.

Can you tell I’m on the fence a bit here? I don’t want to be persuaded into spending more money than I need but also I do like online sales where you get some new deal every so often. I’ll be looking into it at least so I wanted to be sure you knew about it too.

Here’s everything Amazon is saying about Prime Day. Presumably it’ll be updated more and more through the week.

How to Work Out Your Hourly Rate

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I read this ten seconds ago and rush to bring it to you. I’ll be off now trying this out for myself, will you join me? It’s an online hourly rate calculator for freelancers. Contently just covered it, saying in part:

Many people assume figuring out what your hourly rate should be is a simple task. If you’re a freelancer who wants to make $30,000 a year, just figure out how many hours you work per year and divide, right? Not quite. And as any veteran freelancer will tell you, calculating desired rates requires a much more complicated equation.

Basically, before you know thy employer, you must know thyself. BeeWits, a project management software company, wants to help you with that process, and the company’s new rates calculator is straight out of a freelancer’s dream.

Press “Calculate My Hourly Rate” and presto! Your rate, down to the cent, pops up. It would be great to have an explanation of the calculator’s exact formula, for transparency’s sake. And we’d also love if the calculator could save your numbers to refer back to in the future. But if you’re looking for a thorough tool that can take care of some multi-variable accounting, this is perfect.

The Freelance Rates Calculator We’ve All Been Waiting For – Gabe Rosenberg, Contently (20 May 2015

Read the full piece for their take on it and then use the calculator itself online.

Weekend read: How Film is Made Today

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Just absorbing.

Visiting the Eastman Kodak factory in Rochester, NY was the first visit in my month-long journey. I wanted to document how Kodak film, which starts as an acetate or polyester base and chemicals, reaches the movie theater screen in a digital era. That process today is quite different from 50 years ago when technicians developed camera negatives by hand and editors cut film with scissors. It’s one that blends the physical and the digital mediums. I interviewed Kodak factory workers, filmmakers, negative processing technicians and colorists, toured labs and offices, all the while witnessing firsthand film’s entire course. Even though the process does integrate digital technology today, I found there’s something special about shooting a movie on film, and part of my journey was to discover why that is.

How Motion Picture Film is Made – Ryan Cavataro, Gear Patrol (22 March 2015)

Read the full piece.

Thank you! “Positivity is the Worst Response to a Problem”

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Oh, it’s not that bad. You’re just too close to it, you can’t see the upside. Give it a day and you’ll see you were right all along. If you’ve heard things like that or if you’ve said things like that, it’s not helping. So says Fast Company writer Stephanie Vozza and she must be right because she’s saying what I think.

True, she’s saying it better than I am, but.

In math, multiplying a negative by a positive gives you a negative answer. Ever notice the same thing happens in life? When a coworker complains and you try to inject something positive, the outcome is usually more negativity.

“When we hear negativity, our instinct is to try and cheer up the other person,” says Peter Bregman, author of Four Seconds: All the Time You Need to Stop Counter-Productive Habits and Get the Results You Want. “But often it’s the worst thing you can do.”

That’s because listening to negative conversations makes us uncomfortable, and saying something positive in response only serves as a way to make the listener feel better, not the person who is complaining. This reaction doesn’t help the person who is venting because the listener’s comments are perceived as being argumentative.

“You are basically disagreeing with the other person’s feelings,” says Bregman. “You’re saying that they’re wrong; things really aren’t that terrible. This just makes them entrench more deeply in their perspective.”

Why Positivity Is The Worst Response To A Problem – Stephanie Vozza, Fast Company (19 March 2015)

Read the full piece. Mind you, I’m intrigued by the book she refers to, the Four Seconds one. The cynic in me is thinking it might take more than four seconds to read the book, but.

Free video: “Taming Email with OmniFocus”

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There’s a company called Learn OmniFocus which does lots of video training and for what I’m sure is an entirely affordable and good price if I could ever get around to looking into that. Their latest video, though, is free. Yes, it’s promoting the service as a whole but it’s not doing so by leaving you with a cliffhanger.

Take a look at this video advice on how to use the superb OmniFocus To Do software in conjuction with your email. To the advantage of all humanity.

Know your limits by setting them

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Today I started around 7am, I’m going to write until about 4pm, then I’ve various errands I need to do and I’ll cook at maybe 6:30pm. That’s nice.

But.

This is new. It’s new for me or at least it’s fairly new since I lost my biggest single client as a freelance writer. Wait – I’ve just looked that up: it was three years ago next month. Unbelievable. Is that really right? Only three? Feels like a decade. It seemed like such a bad day at the time but, wow, I wish it had happened sooner.

Anyway, having a big regular client gives you structure in two ways, doesn’t it? There is the time you have agreed or are contracted to work with them. That stops you doing anything else, gloriously it also removes the churning as you think constantly about what is the best thing you could be doing right now. What can you do this minute that will help you? Nothing. You’re committed, you’re contracted. Stop churning, get working.

This type of contract also defines the rest of your time: it is the bits when you’re not working for them and so therefore must get all your other work done. What is the best thing to do at this minute? Work.

When that contract goes and you’re suddenly doing much more irregular and many, many, many more jobs all at once, the structure of your working life changes. I’d say for the better: I have come to adore jumping from one job to another, switching tasks a dozen times a day. Do note that I say switching: I will always and forever do one thing and then do the other, I will not attempt multitasking. I’ve learnt that much at least.

However, switching and jumping plus irregular and many, many, many more jobs does rather mean that you can be always working. I like this. I like this a lot.

But I have felt overwhelmed this year and when I’m being close to nasty about how good or bad my work is, I can’t help but note that longer days do not get better results.

So yesterday I tried laying out one hour on this, one hour on that, plus not checking emails until the top of the hour. This is all stuff I advocated in my book The Blank Screen and it is all stuff that I have learnt to do, that I have regularly done. But somehow doing it again in the midst of feeling under water, it helped even more.

I’m trying it again today. It means I know what I’m doing for the next several hours and I know when I’m stopping. Which means that for once I can tell you I will be having a very good time tonight relaxing with a copy of Pride and Prejudice.

I’m actually looking forward to that. The evening is now a thing to look forward to instead of just a different set of numbers on the clock.

Happy for me, isn’t it? But I hope you can do this too. Right up to re-reading P&P, though get your own copy. Obviously.

More on doing fewer things at once

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This may be the thing you need to know most: stop with the multitasking. It is bad. It is rubbish. Here’s someone with a psychology background agreeing with me:

One thing at a time — For many years the psychology research has shown that people can only attend to one task at a time. Let me be even more specific. The research shows that people can attend to only one cognitive task at a time. You can only be thinking about one thing at a time. You can only be conducting one mental activity at a time. So you can be talking or you can be reading. You can be reading or you can be typing. You can be listening or you can be reading. One thing at a time.

We fool ourselves — We are pretty good at switching back and forth quickly, so we THINK we are actually multi-tasking, but in reality we are not.

The one exception — The only exception that the research has uncovered is that if you are doing a physical task that you have done very very often and you are very good at, then you can do that physical task while you are doing a mental task. So if you are an adult and you have learned to walk then you can walk and talk at the same time.

The True Cost Of Multi-Tasking – Susan Weinschenk Ph.D, Psychology Today (18 September 2012)

That last bit about physical tasks was new to me but I think we all need reminding of the problems of multitasking. As ever, read the full piece.

Fitness and Productivity. Oh Dear God.

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We all know that sluggish feeling in the morning. Your body is moving but your mind hasn’t switched on yet. Imagine the impact on your day if you had a dose of endorphins before your morning meetings?

Exercising first thing is daunting, it’s tough, but it truly sets you up for a wonderfully effective day. It gives you a positive, fresh outlook and a real head start. Adding exercise to your day means your productivity will increase because you arrive to work energised, focused and more organised than before. You will be able to think more clearly, your energy levels will be higher throughout the day, you will be less stressed, more creative and better prepared.

Just think about it – you’ve done a workout, had breakfast and are up and at ‘em, feeling amazing – and all before 9am!

Positive Fitness and Productivity – Liz Costigan, ClaireBurge.com (undated

She’s not wrong. I know. I know. Read the full piece for a lot more. Then break it all to me softly.