Advice

Quick fixes for a slow Mac

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spinning beachballIf you’re getting that wretched beach ball it means your Mac is struggling – and you’re getting it while doing something as intensive as just opening a folder – then do this:

1) Quit your browser
Especially if you’re not actually using it. And especially, most especially, three times most especially if you the sort to leave a lot of windows and tabs open. Each one is taking up some effort from your Mac as it tries to keep each one updated all the time.

For your own sanity, get into the habit of closing a tab when you’re done with it. Bookmark it if you’re going to come back to it later, but close it now.

In the meantime, though, quitting the browser is a one-click device for speeding up your Mac.

2) Delete things and then empty the trash
I believe the general consensus is that you need to keep about 10% of your hard disk space clear in order for your Mac to work away merrily. (Because it uses some space as it’s going.) If you can possibly do it, go for a third instead.

It makes the most enormous difference, says William who this morning found he had 200Mb of space left on his MacBook Pro’s 250Gb drive. Which Wolfam Alpha tells me is 0.08%.

Yep, I beach balled a lot this morning.

Time and space

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I got up at 5am this morning to write but I also came to a certain spot. Instead of my office, I am in my living room working on my MacBook Pro with its endearing keyboard fault. (There’s something wrong with the W and Q keys so every time you’ve read w or q I have actually keyed Apple-1 or Apple-2: I set a Keyboard Maestro shortcut to save me having to take the keyboard apart or take the time to bring it in for repair.)

But the reason I’m here is that here is where I started writing a short story. I’ve been commissioned to write one and as part of the job, I had an evening with a readers’ group. When I got home that night, I had an idea pounding away at me and I had to get it down, so I sat on my couch and typed a few notes. That was the intention. I ended up writing around 500 words of story, feeling it out, experimenting, testing whether the idea was really a story.

And every now and again, I come back to this couch to continue it.

It just feels right. I had this with The Blank Screen book which I wrote primarily on my iPad while working on a massive non-fiction title in my office.

Location matters more to me than I realised and I think it might mean more to you than you’ve thought. I don’t know, but I’m surprised at the depth of difference it’s made to me and if it helps me this much, in some intangible way, then I want to see if it helps you.

Follow. I don’t consider myself a journalist any more but I certainly was one for a long time and as part of that I grew the ability and the preference to write wherever I happen to be and for however long I happened to have. A sentence here. An article there.

Part of moving to drama is that I’m having to reach further inside myself and somehow what’s around me physically is getting in the way.

I still can and I still do write wherever and whenever I can. But coming to this couch to write the short story, going to the Library of Birmingham to do my regular OmniFocus reviews, it helps.

I’ve found this through accident. Can you try it deliberately? Try writing your next thing somewhere else and see if it helps you.

And then explain to me how I can claim this helps me write my short story when I’m visibly not writing it, I’m visibly talking to you instead.

The 5am anniversary

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Today is the 250th day I’ve got up at 5am to write. That doesn’t feel like much given how long I’ve been a writer and it will feel feeble if you’re a farmer. But I want to mark this little anniversary in some way.

I only just thought of that this morning as I lurched very slowly out of bed. Yesterday I fair bound up out of there, today was tougher. Perhaps I should’ve kept a record but very broadly I think the 240s have been some of the hardest since the very first 5am starts.

It definitely goes in cycles, though.

There were patches even during the 20s and 30s where I would bound upright and not think about all this. There were times somewhere around 80 mornings in that I would come close to turning over.

I don’t think you need my sleep diary, if I had one, but the 5am start idea was difficult for me and I don’t think that even I can find a way to say I’ve failed at it. So there is discipline, there is effort, there are lessons.

But most of all there are results.

That’s why I do this thing. I’m not advocating getting up early as some kind of health advice. Look at me: I don’t know from health advice. And I’m not even recommending that you get up at 5am per se. What I did before all this began was to experiment with looking for when I wrote the best. Also the most, I was on various deadlines so most was an important issue, but chiefly the best. When did I write the best and preferably not have to rewrite quite so much.

It’s just an astonishingly awful thing that the answer is 5am.

But, okay, at least I know.

And now, 250 mornings in, I know these things too:

1) Bribery and threats
For the first 180 days I used my own Brutal £1 Pot Trick (as covered in my book, The Blank Screen, UK edition, US edition) to trick me into getting up. (The short summary is that I did bribe myself each morning but I also threatened. There was a treat for doing it but also a very big penalty for not.) I’d probably carry on using this, I had intended to and lately I’ve wondered whether it would help to try again, but it’s an expensive kind of thing and I wanted an iPad.

2) Alarms
I love my iPhone but there are times I hate my iPhone. Specifically at 5am. Or rather at about 6:30am when I’d wake up feeling great, feeling refreshed, feeling amazed that I could be so renewed and reinvigorated by a night’s sleep that was ending at 5am. And then seeing that my iPhone’s alarm was going off.

The alarm has to be very quiet so that I’m the only one it wakes, being right on top of it and able to switch it off quickly, but it does have to make a noise and sometimes it doesn’t. Not because I’d turned the volume down too low, not because I’d switched some setting.

Just because.

Yes, I had a moment of worrying about deafness. There was the screen with its Snooze button on that white alarm banner, but no sound.

After this had happened a few times – I have no idea what caused it, there’s no pattern I could see – I gave up setting an alarm for 5am.

Instead, when I’m going to bed, I ask Siri to wake me at 4:59am. And then to wake me at 5:01am. Two alarms. Many days they both work, just once or twice neither has. And for the rest of the time, one of them has and that’s enough.

kount3) It’s worth counting
I often forget until hours later, but just tapping a + on a counter app is a little bit satisfying. If it’s a choice between the satisfaction of a tap and the joy of another hour in bed, the bed wins. Let’s be clear there. But as it’s really a choice between bed and all the benefits that getting up early bring, the counter wins.

4) Do something. Have something to do
It’s like laying out your clothes the night before. Have something that you are going to do first. You won’t always do it. Right now, I’m not doing it. I had a plan for what I need to do and instead I’ve come to you. But this isn’t about the discipline of making plans and sticking to them. I get up at 5am, that’s discipline enough for anybody. It’s about using this Stupid O’Clock time and making it count.

Doing anything is fine. But it must be done. Easily the worst mornings of this whole 250 run are the couple where I had nothing to do. I had plenty I could do but nothing that was vital, nothing that made me ill with worry.

It was truly, deeply, insanely awful.

There is just little so stupid as wasting time at your desk at 5am. You don’t even spend some time deciding what to work on, you start checking emails and reading news.

So if there is not a particularly pressing deadline already, I will choose something the night before and make it the thing I will work on first. The aim is to get straight to the keys, to do the fastest shower in Christendom (I often re-shower later), get some tea (I definitely re-tea later) and start writing.

Today for example, I made a note in OmniFocus that I would finish a short story I’ve been commissioned to do. Hello. This is not a short story. This is you and I talking. But it is me writing and that is the sole aim of getting up at this time.

It’s a simple aim but it works for me and I find it very difficult. So, nuts to it: today is my 250th day of getting up at 5am to write and I’m proud of myself.

A bit specific: using Drafts to log what I’ve done

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I do a monthly report about what I’ve done – last year for a project called Room 204, this year for you, both years really for me – and it’s always been a bit easy because I make proper notes as I go. Except I forgot to do that in May. For the entire month, I forgot. Not once did it enter my head. Must’ve been a quiet month.

But these things really do help me so I didn’t want to forget again. If that sounds obvious, this will sound more obvious: I decided to use my iPhone to help me.

This is going to be really specific but please treat it as an idea of the type of things you can do rather than a recipe for exactly how I think you should do it. Also, please treat it as being infinitely faster to do than it is to describe.

This is what I do when I’ve done something I want to note:

homescreen_400

Tap on Drafts on my iPhone

There’s rarely a minute my iPhone isn’t with me so whatever I’m doing, whatever I’ve just finished, I can easily tap on the Drafts app I keep on the home screen.

The thing with Drafts is that when it pops open, you start writing. (See second shot down there on the right.) Think later about where that text will go – is it an email, an iMessage, an Evernote entry? – just type for now. Plus I use TextExpander which is yet another app but it works with and within Drafts so I just type the letters XTD (TD for Today, X for just in case I ever need to write a real word beginning with TD) and the date appears.

Drafts_400

Note written and Drafts has sent it

It’s the date plus a dash and a space. After that, I type as quickly as I can and then tap the Share button. What you’re seeing here is the end result: I’ve written my note about a thing I’ve done today (or am about to do, actually), then I’ve tapped on Share. Tapped on “Save for That Was Month” and Drafts has done it. It has sent that text to Evernote. It’s left up here so that I can choose to send it somewhere else but instead I just put it away. Next time I open Drafts, I’ve got a blank screen ready for anything else.

That’s it.

Except look at the shot below: that’s a grab from Evernote on my iPhone and you can see it shows that same text I just wrote in Drafts.

evernote_400b
Drafts has sent that text to the end of a note. So I have a That Was Month note in Evernote and Drafts just keeps adding to the end of it. In some ways it’s even more satisfying than my old manual notes because you don’t think about it, you don’t see any of it but the latest, until you go in to check and there are all these things entered.

I should explain that you have to set up Drafts to do this. I don’t find that as easy as some people do but you can see I’ve done it a few times: as well as this That Was Month business, I have a Story Ideas option that does much the same thing. I think of something I can use in a script or a book, write it down, tap Story Ideas and it’s off into an Evernote note.

And I have a general Save to Evernote which, actually, I’ve never used. There are other options below it such as Send to OmniFocus or Email or whatever. A lot of those come with Drafts, the others I’ve gone through setting up what I want. Telling Drafts I want to send text to this particular app or service, to add it as a new note or append to a particular old one, that kind of thing.

How long did that take you to read? Divide it by oodles and that’s how quick it is to use this thing. Which, frankly, means I use it. Did I mention that I have Drafts on my iPad too? So if I’m working on that, wallop, same thing. I don’t believe there’s a Drafts for Mac and maybe I wouldn’t buy it if there were: it would seem daft using it on a Mac when I have Word and Pages already.

So you know, this is what all this costs and where to get it. Everything but the iPhone, that’s up to you:

Drafts for iPhone: £2.49 UK, $3.99 US

Drafts for iPad: £2.99 UK, $4.99 US

Evernote for iPhone: free

Evernote for iPad: free

TextExpander for iOS: £2.99 UK, $4.99 US

Five personal rules by Swiss Miss

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I’ve long been reading the work of designer Swiss Miss, aka Tina Roth Eisenberg. She’s clever and she has taste and I did not realise until this talk that she is also insane. Admirably so.

This is how – and why – she started a new business the day she gave birth to her daughter. Then she decided she didn’t like having clients, so she stopped.

Be cautious of using beta software – including Evernote

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While the marketing and commercial side of the Evernote company has just brought various goods and products to the UK, the software side has been making big steps. But I’d still wait before you download the latest beta of Evernote for Macintosh.

Well, I say that but I didn’t wait. I’m running that latest beta on my MacBook Pro and it isn’t working. I suspect that’s more to do with how my MacBook is squeaking along with only the tiniest amount of disk space. Dropbox has folded its arms at me, but Evernote keeps crashing.

So I’d like to caution you about trying it out: I have done the sensible thing and only put this new version on one of my machines. It’s only un-sensible because this is the machine I’m working from today.

I would also like to tell you what’s new about it but I have yet to get beyond the crashing so I have to settle for showing you Evernote’s own list:

Here’s a list of everything that’s new and improved in this release:

Speed

Sync is more than 3x faster. Users with lots of Shared Notebooks and Evernote Business users will see the biggest improvements.
New notes sync instantly so they’re immediately accessible on your other devices.
Share notes without waiting for a sync to complete.
Launch and quit times have been reduced dramatically.
New keyboard shortcuts have been added to jump to the note list for easy navigation (CMD + |) and you can now tab between the search field, the note list, current note title and note body.
Energy consumption when the app is idle and in-use has been significantly reduced.

New Features

Tables can now be re-sized, and have configurable background colors and border styles.
Images can be re-sized right in the note editor. Just click an image and drag the handle in the bottom right corner.
Search results are now ordered by relevance.
Faster notebook selector at the top of the note list remembers your recently used notebooks.
Redesigned checkboxes in the note editor are easier to click.
Evernote will now stay logged in by default.
Stability Improvements

You can see why I downloaded it. And why I am keen for it to start working. Get it here.

A good team is precious

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I learnt a lesson, or perhaps was just forcefully reminded of one, when I went into a school. It was to do with how you need good people around you and that it’s harder than you imagine to get them:

I need to be a little circumspect here because this was a school and I don’t want to identify anyone. But what had gone wrong was this particular group. There was a small set of kids who didn’t want to do anything at all, there was a small set who wanted to work but refused to pitch. It was nerves and shyness and you see this, you understand it, you try to help these kids along. Sometimes – fortunately rarely – you recognise that there is nothing you can do in the time, so you just have to leave them to get on with it or not. There are groups you can help, who will take the help. Naturally, then, you help them.

But this time was different because the young woman producing was doing so well. That’s an odd thing to say when she’d lost control of her team but the unfairness of that rankled with me. The school picked the groups and there was a specific plan to break up friends and thereby get everyone working with new people. That’s more than fine, that’s a good idea but in this case, it just seemed strongly clear to me that she was saddled with a tough group. I could see the frustration in her and it was just wrong.

You need good people – William Gallagher, Self Distract (27 June 2014)

So I interfered. Read more of why and what happened on my latest Self Distract post.

Keep your balance

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Here’s a tip for staying on top of everything in your life: check your bank balances every day. All of them.

I’ve been doing this for the last 1,044 days without fail and that means quite a few things. Firstly, it means there are days I really don’t want to do it but, so far, I always have. And there are days where I’ve done it just after midnight because I couldn’t wait to see if a particular fee had been paid in.

Most of all, though, it means I know everything. Yes, the finances, but also I know who’s paid and I know it just about the moment they have. There’s one firm I work for sometimes who is really quick at paying. They could be terrible people but I’d carry on working for them because of that.

Don’t put people off with your email address

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The one thing everybody can do is have a decent email address. Don’t share one with your partner, especially not if that’s really clear in the address. At best, it’s confusing because you’re both getting the emails and are bound to miss one that’s for you. But at worst, you look like you don’t use email much and today that equals you not being professional, mr-and-mrs-hullabaloo73@hotmail.com

The very best email address to have is one that ends in your own or your own company’s name, so something like @myself.com. You get those by having your own website, which you need to have anyway, and when you do, then @myself.com is an advert for myself.com every time you use it.

If you like your email service and your address, still think about leaving it if you’re on hotmail or the like. Actually, there’s a technical reason here for moving away from certain email services. If your email solely lives on the web rather than on your computer, if you can’t read your old email without an internet connection, move to somewhere that lets you.

It’s convenient to have the emails online but it’s inconvenient to have them only online. Plus, if that service closes down for any reason, you’re at best scrabbling to copy it all off and at worst you’re screwed.

But back to email address snobbery.

To be harsh about it, @hotmail.com says you’re playing at email; @outlook.com says you’re playing but you signed up too recently to get a hotmail account. Then @aol.com says you’re an occasional email user who only sticks with AOL because you’ve given that address to so many people.

If you’ve an @btinternet address then that’s okay but its an ad for BT and if the address is one of those @myself.btinernet.com then either you look sponsored or that you can’t make up your mind.

Similarly, older Apple email addresses are @mac.com which is just an ad for the company’s Macs; slightly newer ones are @me.com which is doesn’t advertise them, doesn’t advertise you and looks a bit egotistical. Currently all new Apple email users have addresses that end in @icloud.com which is fine: at least you look like you know what the cloud is.

But unless you’re really invested in an older address, if you can’t get @myself.com, then go for Google Mail. This @gmail.com is best because it’s short, it’s modern and it tells anyone who knows about these things that you may be a power email user. Gmail comes with a huge array of tools for managing immense numbers of emails and for something that’s easy to use and even easier to sign up for, it still has that faintly geeky air that you may or may not like.

Remember, too, that nobody says you can only have one email address. I have the one I’ll give you here for when you want to complain over my being snooty about your address. That’s wg@williamgallagher.com.

I also have a personal @mac.com address and I keep it because I like it, so there. But I also have any number of other addresses you like, specifically because I own williamgallagher.com. Yesterday I set up a new address for an author I’m working with to send me text. Earlier in the week I used a groupon offer but I signed up as groupon@williamgallagher.com. If I get a sudden spike in spam and it’s all to groupon@williamgallagher.com, their mailing list policy is rumbled and I switch that address off.

So you can use your address as a tool but the one you choose to send people can reveal much more about you than you’d hope.

I’m surrounded by fools

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How to figure out whether or not you are a right jerk:

To discover one’s degree of jerkitude, the best approach might be neither (first-person) direct reflection upon yourself nor (second-person) conversation with intimate critics, but rather something more third-person: looking in general at other people. Everywhere you turn, are you surrounded by fools, by boring nonentities, by faceless masses and foes and suckers and, indeed, jerks? Are you the only competent, reasonable person to be found?. . .

Are You Surrounded by Idiots? Real Talk: You’re the Jerk Not Them, 99U (26 June 2014)

Read the full 99U feature for more, but then stop. The piece and that quote above is actually from a much longer article that 99U is excerpting and it’s one of those cases where the excerpt is better than the whole shebang.