Advice

National Clean off Your Desk Day

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I kid you not. Next Monday is the National Clean Off Your Desk Day. I might as well be kidding as it’s definitely solely an American idea and certainly not officially adopted by whoever adopts these things, plus you’re not going to do it anyway.

But the second Monday in January is, seriously, National Clean Off Your Desk Day and what the hell? Why not? I usually only clean off my desk when I’ve been fired but I’m going to fight those bad memories and do it. Wait. I’ve a meeting next Monday. Okay, next Tuesday. National Clean Off Your Desk Day +1.

Actually, I’m sitting here now in a pit of 2014’s work and papers and electronics. I suddenly really get why this is a good idea and I know that it will help me get on more with work as soon as it’s done.

Though I am obliged, I feel, to tell you that Monday 12 January 2015 is also National Pharmacist Day. And National Marzipan Day. And National Curried Chicken Day.

And Tuesday 13 January is National Rubber Duckie Day.

New favourite word: Mudita

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There’s no direct translation:

Mudita is word from Sanskrit and Pali that has no counterpart in English. It means sympathetic or unselfish joy, or joy in the good fortune of others.

Defining mudita, we might consider its opposites. One of those is jealousy. Another is schadenfreude, a word frequently borrowed from German that means taking pleasure in the misfortune of others. Obviously, both of these emotions are marked by selfishness and malice. Cultivating mudita is the antidote to both.

Mudita: the Buddhist Practice of Sympathetic Joy – Barbara O’Brien, buddhism.about.com (undated)

We could all use this but especially writers, right?

Hat tip to buddhism.about.com for the definition but a bow to Swiss Miss for spotting it.

 

 

There’s more than Google out there

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You used Google today. Certainly you used it yesterday. Right? If you’re looking for something online, that’s what you do. But there are other options and some of them are so much better at certain types of search that they are extraordinarily useful to have.

Lifehacker has half a dozen suggestions, including somewhere you just ask people – that seems so quaint – and it’s first one is a favourite of mine:

Wolfram Alpha Crunches Big Numbers and Statistics

Wolfram Alpha is to Google’s answer cards as movies are to paper flip books. Google will tell you everyday things like how many ounces are in a cup. Wolfram Alpha can tell you about median salaries in a given field, or perform key financial calculations. You can even estimate your blood alcohol content. The site is excellent at in-depth research and calculations that go beyond web search results.

The Best Tools for Finding Information When Google Isn’t Enough – Eric Ravenscraft, Lifehacker (6 January 2015)

Take a look at Wolfram Alpha yourself: it’s a website but there’s also an app for it that’s rather useful. And read Lifehacker’s full piece for the rest.

Use trickery to get better willpower

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I need this today. And yesterday. I’m hoping soon I’ll recover the usual urgent mad dash rush-ery but I’m still practically concussed from relaxing over Christmas. This fella from Inc.com has suggestions. Five, in fact. Here’s one.

1. Eliminate as many choices as possible. We all have a finite store of mental energy for exercising self-control.

The more choices we make during the day, the harder each one is on our brain–and the more we start to look for shortcuts. (Call it the “Oh, screw it,” syndrome.) Then we get impulsive. Then we get reckless. Then we make decisions we know we shouldn’t make, but it’s as if we can’t help ourselves.

In fact, we can’t help ourselves: We’ve run out of the mental energy we need to make smart choices.

That’s why the fewer choices we have to make, the smarter choices we can make when we do need to make a decision.

Say you want to drink more water and less soda. Easy. Keep three water bottles on your desk at all times. Then you won’t need to go to the refrigerator and need to make a choice.

Or say you struggle to keep from constantly checking your email. Easy. Turn off all your alerts. Or shut down your email and open it only once an hour. Or take your mail program off your desktop and keep it on a laptop across the room. Make it hard to check–then you’re more likely not to.

Or say you want to make smarter financial choices. Easy. Keep your credit card in a drawer; then you can’t make an impulse buy. Or require two sign-offs for all purchases over a certain amount; then you will have to run those decisions by someone else (which probably means you’ll think twice and won’t even bother).

Choices are the enemy of willpower. So are ease and convenience. Think of decisions that require willpower, and then take willpower totally out of the equation.

5 Habits of People with Remarkable Willpower – Jeff Haden, Inc.com (19 May 2014)

Read the full piece.

Send the Buggers Off

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Poet Jo Bell has today written a blog about how to submit poems to journals. It’s very specifically about poetry but the principles and the techniques apply to all writing, I think, so I want to be sure you see it. Plus, it made me laugh. Primarily because of this:

What follows is the Jo Bell Method; the method of an immensely, award-winningly disorganised poet who nonetheless has managed to win awards. My vast and lofty experience teaches me that the key part of winning any prize or getting into a journal is this:

SEND THE BUGGERS OFF.

This is the only area of my life where such a streamlined system exists, but it has helped me to keep sending work out. It is Ever So Simple and it works for me. If you want to get into the habit of submitting to journals, it’s not too late to make this a New Year’s Resolution and start doing this in 2015.

Submitting to Journals: the Jo Bell Method – Jo Bell, The Bell Jar (8 January 2015)

Read the whole piece.

 

 

How do you even pronounce ‘productivity’?

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There’s a new podcast from the productivity site Asian Efficiency which I had a listen to on my morning walk. (This is a new thing. A morning walk at 5am. This is a new stupid thing.) And the podcast is fine, I’ll listen to more before I know whether I want to urge you to try it, but the very first sentence made me stop in my tracks.

Frankly, anything can stop me in my tracks when I’m walking at that time of day.

But it was how they introduced the topic of productivity and pronounced the word as if it were pro-ductivity. And I realised then that I always say it as prod-uctivity.

Maybe that means they’re more professional about it and I’m the type who needs a good shove to get going. I’m okay with that.

Important presenting tip: don’t press buttons

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If it’s a speech or a story, I like to memorise what I’m going to say so that I can look at the audience and perform rather than just read. Fine. But I do bring the speech and I bring it on my iPad where I will have been making changes along the way. Also fine.

Just be careful, okay?

I gave a performance last night reading from a script I had in Drafts 4 on my iPad. I’d changed the settings so that the text was extra large and that it was white text on a black background so that I didn’t have an unearthly glow about my chin.

All very, very fine.

But Drafts 4 is for writing and doing things with text, it isn’t for reading. And at one point, about a third of the way through, I smoothly scrolled down to the next paragraph – and my finger caught an on-screen button.

With two hundred people staring at me, this button highlighted half the script, ran a macro over it all, inserted URL links and pasted whatever in the hell I last had on the clipboard. I watched this thing doing rapid-fire editing changes in front of me and saw my script reduced to unreadable rubble.

I realise now that I could’ve picked up the iPad and shook it to undo but have you ever done that in front of a capacity crowd in a theatre? I’d look like I was twitching.

I’ve listened to the recording and I can tell you the moment it happened. But I did have the speech memorised enough that I could carry on. And it worked out. One woman from the audience told me afterwards that my speech had made her cry. I thanked her but I was actually thinking “yeah, me too”, though probably for different reasons.

Lesson: don’t press buttons. More practical lesson: lock your script early and save it as PDF rather than keeping it as editable text.

“No Meeting Wednesdays” and other good advice

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Dustin Moskovitz, the co-founder and CEO of Asana and former co-founder of Facebook holds, “No Meeting Wednesday’s.”

Moskovitz says that, “No Meeting Wednesdays” is something he borrowed from Facebook. “With very few exceptions, everyone’s calendar is completely clear at least one day out of the week whether you are a maker or manager.” He goes on to explain, “this is an invaluable tool for ensuring you have some contiguous space to do project work. For me personally, it is often the one day each week I get to code.”

He explains further in a internal document you can read the full post here.

Tech CEOs Favorite Productivity Hacks – Julie Bort, Business Insider

I think this is my favourite of all the advice in Julie Bort’s Business Insider article – and not just because today is Wednesday. (I do have meetings today, by the way.) But she’s collected productivity tips from many CEOs and while they’re all bosses of technology companies so, as you’d expect, tech tips score heavily with this group, there is much for everyone. Read the full piece.

Who makes this stuff up? Annual Clean Off Your Desk Day

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It’s a thing. Apparently. The second Monday of January is Clean Off Your Desk Day and I’m prepared to call that utter bollocks but for how I was thinking of cleaning off my desk just about around then.

I learnt about this just now on ProductivitySOS since I am coping with a sluggish day by reading productivity advice. I see the irony. And, I see the irony.

(I’m reading instead of doing and I’m also running a productivity site, so.)

Mind you, last year the same day coincided with National Rubber Duckie Day and I wish I were kidding.

Small moves to make big(ish) gains

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I liked this from Fast Company about making little changes that can help greatly, though I also enjoy that my iPad just autocorrected “liked” to “lied”.

When we think about New Year’s resolutions, we often think about huge life changes: losing 50 lbs, being happier.

There’s nothing wrong with these goals, except that they’re so big they’re intimidating. A better approach? Look at tiny tweaks that take a few minutes, but have big payoffs. Choose and stick with anything on this list, and 2015 could end with a much happier, healthier you.

1. PUT A FRUIT BOWL ON YOUR COUNTER
According to Cornell professor Brian Wansink’s research, people who have fruit bowls on their kitchen counters weigh eight pounds less than those who don’t. It’s an easy way to turn mindless grazing into increased produce consumption. Try putting a fruit bowl on your desk, too, and an apple might just become your go-to afternoon snack.

2. EAT BREAKFAST
Various studies find that breakfast eaters weigh less than those who don’t, and that the vast majority of people who have successfully lost weight eat breakfast. Don’t overthink this meal. Hard boil five eggs on Sunday and voila! That’s a week. Grab some string cheese and eat that. Keep yogurt in an office fridge. Buy a piece of fruit wherever you buy your coffee in the morning. That alone may ward off cravings for mid-morning donuts.

3. PACE
Gyms are great, if you go. Most people don’t (or else they join January 1st and quit by February). But anyone can squeeze in extra movement here and there. If, on each workday, you take 200 steps during a phone call, another 100 steps while waiting for food to heat up in the microwave, and 100 steps while brushing your teeth in the morning, you’ll walk an extra mile each week. That’s 50 more miles per year than you would have been walking.

17 Small (And Totally Doable) Tweaks That Will Change Your Year – Laura Vanderkam, Fast Company

Read the full piece.