Book recommendation: The Blank Screen

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Earlier this week I sort-of recommended David Allen’s book (and accompanying cult) Getting Things Done. But amongst all the praise I had and have for it, I said this:

Getting Things Done (UK edition, US edition) is a self-help book by David Allen. The strange things first: it was written in 2001 and you will be amazed how long ago that seems. (Example: Allen talks a lot about how, for instance, you obviously can’t access the internet unless you’re in your office. It’s practically Victorian.) Also, it feels as if Allen is focusing on office workers and people who may do fantastic things but aren’t the kind of messy-minded creatives that writers are.

Getting Things Done – book (half) recommendation – William Gallagher, The Blank Screen (24 June 2014)

No question: my own productivity techniques owe a huge amount to Getting Things Done and in fact I credit David Allen extensively in my book. But The Blank Screen is written for us writers. I know normal people will get a lot from it too, but it’s written for us. So it’s about coping with the kinds of things we have to cope with – how to be productive when no editor ever bleedin’ phones us back productively – and it’s very much about making more of your computer. Jonathan Davidson of Writing West Midlands (a truly fine charity without whom The Blank Screen wouldn’t exist and which you should definitely be supporting, please) said this to me once:

Writers were the first to go digital.

He means it and he is damn right. We went digital back in the 1980s when we saw, we understood and by hell we coveted word processors. The rest of the world that is now so mad keen on digital, they’re just catching us up as best they can.

I’m just not sure they all come with our writer neuroses. That’s another big issue with us: we have to battle the curse of ourselves as well as the curse of other people when we’re trying to make our way as working writers. That’s something The Blank Screen is riddled with.

And the book also has one especially popular chapter on specifically how to cope when you either have too much work or you don’t have any at all. Those are both crippling for writers and we get them all the time. I suppose I should try to flog you that chapter, but I’ve seen how it helps people: I want it to help you too. So go on, since it’s you: download the free chapter, Bad Days, from The Blank Screen. If there’s someone you know it will help too, give them the link.

There comes a point when my free Bad Days chapter has solved that time when you are so fraught you have to hold your chest and breathe slowly, when you’ve passed it to other people and been thanked for how it’s done the same for them, and when you should really be buying the book.

The Blank Screen is on Kindle and iBooks plus – my favourite – it’s in paperback. Seriously, check out the free and complete Bad Days chapter but then:

The Blank Screen is on Amazon UK (Kindle and Paperback)
The Blank Screen is on Amazon USA (Kindle and Paperback)

And it’s a rather gorgeous iBook too.

One thing. I’m saying this to you today because I do want to celebrate a little milestone. You’re reading the 600th article on The Blank Screen website and I’m rather proud of how this spin-off from the book has become a productivity resource of its own. I do hope you keep reading and I hope that you enjoy it.

God, I am just like so swamped with work right now

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It’s crazy-bad. Crazy. Man, I’m exhausted from it. Reeling. I tells you, right, if I don’t stop for just one goddamn minute and have me some me-time, I will not be responsible for my actions.

I know you’ve heard people say things like that but be honest, how often have you said it too?

We have a problem—and the odd thing is we not only know about it, we’re celebrating it. Just today, someone boasted to me that she was so busy she’s averaged four hours of sleep a night for the last two weeks. She wasn’t complaining; she was proud of the fact. She is not alone.

Why are typically rational people so irrational in their behavior? The answer, I believe, is that we’re in the midst of a bubble; one so vast that to be alive today in the developed world is to be affected, or infected, by it. It’s the bubble of bubbles: it not only mirrors the previous bubbles (whether of the Tulip, Silicon Valley or Real Estate variety), it undergirds them all. I call it “The More Bubble.”

The nature of bubbles is that some asset is absurdly overvalued until—eventually—the bubble bursts, and we’re left scratching our heads wondering why we were so irrationally exuberant in the first place. The asset we’re overvaluing now is the notion of doing it all, having it all, achieving it all; what Jim Collins calls “the undisciplined pursuit of more.”

This bubble is being enabled by an unholy alliance between three powerful trends: smart phones, social media, and extreme consumerism. The result is not just information overload, but opinion overload. We are more aware than at any time in history of what everyone else is doing and, therefore, what we “should” be doing. In the process, we have been sold a bill of goods: that success means being supermen and superwomen who can get it all done. Of course, we back-door-brag about being busy: it’s code for being successful and important.

Why We Brag About Being Busy (And How to Regain Focus) – Greg McKeown, Lifehacker (16 June 2014)

McKeown’s article is on Lifehacker but it was originally on the Harvard Business Review which I want to mention both because that’s where this originated and these things should be noted, but also because the original piece had a great word in its headline. That headline is “Why We Humblebrag About Being Busy“. I love that word humblebrag.

And I’m only a little bit ashamed to admit that I need to eat me some humblebrag pie.

Put the screen down and go to sleep

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You do this. I’ve seen how tired you are in the mornings so I know you do this. It’s pretty late at night, you’re walloped and you know you should go to bed. You know you want to. You also know that there is not one damn thing stopping you going. Yet you stay there.

You find something to read on your iPad, you check out something on your iPhone, maybe you use other devices and one doesn’t like to judge. But it’s bad and you should stop it and I don’t care that it’s hard or that you just want five more minutes:

Why it’s harmful: Anyone who’s missed out on sleep thanks to a deadline or bawling infant is familiar with the irritability, stress, and gloom that can set in the next day. If sleep deprivation and disturbances become chronic, they increase a person’s risk of developing depression or anxiety disorders.

What you can do: Prioritize sleep and practice healthy bedtime behaviors, such as limiting caffeine and alcohol in the hours before bed. It’s also important to curb your computer, tablet, and smartphone use late at night, Buse says; the blue light emitted by these devices suppresses the sleep hormone melatonin and can disrupt your circadian rhythm.

12 Ways We Sabotage Our Mental Health – Health.com

That quote is of the complete text to the 4th of the 12 Ways. I quote it so you don’t have to schlep through an irritating slideshow where every step is on a different page solely to build up the hit counts on the site. But actually, the other 11 are pretty good. If you have a minute, some patience and a steady hand, do take a quick glance through them on the full feature.

When you’ve got that new job, do this

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Last month, as you might have heard, I started a new job.

That’s Angela Ahrendts, previously world famous (in the retail and business world) for being the CEO of Burberry. I hadn’t even heard of Burberry. Now she’s world famous (in the computing world as well as retail and business) for being the new Senior Vice President of Apple Retail. If you don’t happen to know who runs what in Apple, I commend you on your excellent life choices. But this is an interesting position because it’s been done so extraordinarily well that it transformed Apple into the success it is – and it’s been done so badly that there were visible dents in that success.

Now Ahrendts is in charge and everything I read impresses me. But today what I read is nothing to do with Apple, it’s her writing on LinkedIn about what it is like taking a very big change in one’s employer or one’s career.

I am by no means an expert at these transitions, but I’ve always tried to be consistent in how I run, exit and begin in a new business. I thought I would share a few professional and personal insights which are helping me adapt to a new sector, culture and country. (Silicon Valley can feel like a country unto itself!)

…Also, trust your instincts and emotions. Let them guide you in every situation; they will not fail you. Never will your objectivity be as clear or your instincts sharper than in the first 30-90 days. Cherish this time and fight the urge to overthink. Real human dialogue and interaction where you can feel and be felt will be invaluable as your vision, enabled by your instincts, becomes clearer. In honor of the great American poet Maya Angelou, always remember, “People will forget what you said, people will forget what you did, but people will never forget how you made them feel.” I would argue this is even more important in the early days.

Starting Anew – Angela Ahrendts, LinkedIn (23 June 2014)

Her full piece isn’t a huge amount longer but it’s worth your time.

Searching job ads won’t cut it any more

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A decade ago, John Battelle stressed the importance of “search literacy.” What he meant was that people who were skilled at using Google to find information had an edge over those who had yet to acquire this aptitude. In the Information Age, if you couldn’t make sense of an increasingly information-rich world through effective search capabilities, you’d be culturally marginalized, just like a person who couldn’t read street signs.

Now, those who can conceptualize and understand networks – both online and off – have an edge in today’s fast-paced and hyper-competitive landscape, where the speed with which we can make informed decisions is critical. To wit, the subtitle of my forthcoming book is “Managing Talent in the Networked Age” — I think the networked age changes everything.

The Information Age to the Networked Age: Are You Network Literate? – Reid Hoffman, LinkedIn (4 June 2014)

I could probably look up who in the world John Battelle is yet it would feel like giving in. This is a jargon-stuffed plug for a book yet it’s worth a skim because its central point is good. It is true that you don’t get work through job ads so much anymore. So many people apply for everything that it’s become a game instead of a strategy. And if all Hoffman’s article boils down to is “it’s who you know”, he has a point. Getting out there, making yourself known by doing something useful and meeting people along the way, it works.

And it’s a lot more fun meeting people than it is filling out online CVs that are only going to be read by software algorithms.

Via 99U

Want: Transporter drive

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I’m taking my time over this because I want to get a storage system that suits me best and that suits me enough that I can forget about it for years and years and years. Right now, I suspect that it’s going to involve a Transporter and I am so taken with this product range that I want you to know about them too.

Oh, does that not sound like a sales pitch? Seriously, I won’t get any money for you buying one – wait, hang on, I can change that just a teeny bit. If you bought a Transporter drive through these links to Amazon UK or Amazon US, I would be quids in. Or pennies, really. But pennies-in isn’t a phrase. And anyway, I think I’m more likely to directly profit from this if someone who really likes me sees this sometime nearer Christmas.

So.

Transporter by a firm called Connected Data (here’s the official site) is like having your own personal cloud. Just as an aside, isn’t that still a deeply strange kind of sentence? But it’s true. Where I currently use Backblaze to backup our Macs to their servers somewhere in the world and I currently use the hell out of Dropbox for getting me quick access to my files wherever I am, I could use a Transporter. It would work exactly the same. But instead of my documents being on Backblaze’s servers or on Dropbox’s servers, they’d be on mine.

And unlike Backblaze and Dropbox and all there rest, there wouldn’t be any monthly charges. Buy a Transporter and you’re done.

It’s not so much the lack of ongoing fees that I think is appealing, it’s the convenience and maybe the security of it all. Intellectually I do like that it’s got to be more secure having your own cloud than using everyone else’s but in practice I’m probably not that fussed. Since I do have our Macs backed up online all the time, the problem I really want to solve is that I have a lot of data. A lot. I’m writing to you from a 3Tb iMac and it is near-as-dammit full.

Computers slow down dramatically when the drive is full and I am seeing that even with this fairly new iMac. So the idea of having a Transporter in the loft or at my sister-in-law’s house and keeping all my films and music on there, that appeals. It appeals so much that I’m not sure why I haven’t already done it or at least tried out one Transporter.

I think you should try one. In the UK, you can buy a 1Tb Transporter today for £188.12 and in the States it’s $259.99. Spend that, plug it in somewhere, off you go to the races and back again.

I suspect my hesitation is that I would need a lot more than 1Tb to make this worthwhile. Connected Data sells a 2Tb version and it also sells a no-terabyte version: an empty Transporter shell into which you can add a drive of any capacity you can find, if it’ll fit. So the odds are that I could fit a 3Tb drive fairly easily. I’m just not sure that 3Tb is enough either.

Then the same firm does a device called a Transporter Sync which gives you all of this connected cloud lark but I believe does it to any drive you can connected to it by USB. I’m not very clear on the differences, but I’m pondering.

There. This started out sounding like a sales pitch and now it’s more of a sales plea: if you use one of these things, what do you think of it? And how useful is the 1Tb storage?

For streaming music, start here

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I play a lot of music while I work yet I’ve been a slow convert to streaming music. Perhaps it’s the millionth time of hearing every track I own that has converted me, maybe it’s just that I tried out iTunes Radio and liked it more than I expected.

But the problem is that here I am, converted , yet I can’t stay converted. I still like iTunes Radio though the increasing number of ads is discouraging me. (You can go ad-free if you subscribe to iTunes Match. But I’ve only got iTunes Radio access because I have a US iTunes account. All my music is in iTunes UK so even if I paid the subscription, I wouldn’t get iTunes Match on that. The fee is $25/year which is fine for just getting radio but knowing it should also give me this other Match feature makes it hard to pay up.)

Very often I want to listen to a particular artist , album or song, though and and iTunes Radio doesn’t guarantee any of that. You choose an artist and get, say, Suzanne Vega Radio which has her plus similar artists. (There are no similar artists to Suzanne Vega, iTunes is lying.) But it’s five to ten and pick ’em whether you get to hear any Vega and close to no chance you’ll hear the song. No chance at all that you’ll hear the album.

So faced with a lot of driving recently, I tried Spotify again. I try Spotify from time to time and can’t ever remember why I stop. Except now. Now I remember. You can get Spotify to play a list of your favourites – or a friend’s list – but at some point soon it will go off the reservation and on to music it’s sure you’ll like. It might be right but I was liking that music fine enough.

You can’t always switch or skip that stuff, either. So Spotify irritates me.

There are many other firms and options, though, and that’s what this linked article is about. There aren’t as many services for us in the UK as there are in this American article but the issues and points are interesting and well made.

I’m pondering this lot. Take a look yourself at MacObserver’s Head to Head Comparison of 14 Streaming Music Services

Zipping files doesn’t do what you think

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Yes, if you zip a file, you are compressing it. You are making it smaller for emailing to someone. So far, what you think is right.

But zipping does absolutely nothing – at least nothing useful – if what you’re sending is a JPEG image or an MP3 file. Because those are already compressed. If they could be compressed further, they would’ve been.

What you’re doing by zipping an image or a MP3 audio is making it tougher for the recipient to open. I just had a thing where I had to unpick why an audio file wouldn’t play on an iPhone: it was because it was sent zipped. All zipping did was make the audio unplayable until I’d unzipped it and resent.

So you are always better off sending JPEG images and MP3 files unzipped.

But.

There is one specific situation when you should zip anyway.

It’s when you’re sending many files to someone at once. Zipping produces one file and it does so regardless of how many things you’re trying to send. So, for instance, I just delivered 40 images to a client and did so by sending them one zip file containing the lot.

They get one file and it has everything.

Now, what I actually sent them was a Dropbox link to the zip file, I didn’t try to send 100Mb of zip to them over email. But the zipping part was the same.

So.

Zip to compress files like word processor documents and zip to gather up lots of files into one.

But don’t zip a JPEG or an MP3 because that’s just a chore.