Get 1Password and then get more out of it

Posted by William Gallagher

You should be using 1Password. I don’t care if you’re on Mac, iOS, Android or Windows, you should be using it. I’m not a blind fan, I find fault with it, but it’s a password manager and you have to have passwords so you have to have a password manager. In my opinion, 1Password is the best of the lot. Plus, it’s free.

If you’re looking at me wondering what a password manager is and whether that’s a real job, think of the last time you bought something on Amazon. Or logged into your email. Or opened Evernote from a new machine. You have to have passwords and you can’t use “donaldduck123” any more. You also can’t use 7J8d7fdJK(** – if you use that same one for everywhere.

A password manager creates these strong passwords for you – and then it remembers them. All you have to do is click a button or press a key and it zooms you off to Amazon, say, and it logs you in.

But that’s not why I want to talk to you about it today.

By dint of what it does with passwords, 1Password is extremely useful in other ways. It’s great at being your bookmarking for websites; it is really good at filling in credit card details; and it actively helps you when you’re being good and making a note of your new software licence.

Go read all this at length on the tutorial I wrote about it for MacNN.com today.

Spread a little happiness – because it helps

Posted by William Gallagher

This is a piece written for management and it’s about caring. I think I read it because I don’t connect those two words and I was curious. Also suspicious. Sure enough, it’s a bit fluffy bunny but it recognises that and says no, come on, this stuff works:

“Countless studies have found that social relationships are the best guarantee of heightened well-being and lowered stress,” [positive psychology expert Shawn] Achor told me, “and both are an antidote for depression and a prescription for high performance.”

While it’s all too common in business for bosses to spot a few employees chatting it up in the halls and instinctively conclude that they’re dodging work, the research proves that the better people feel about workplace relationships, the more effective they become.

When surveying employee engagement all over the world, Gallup routinely asks workers, “Do you have a supervisor or someone at work who cares about you?” While many CEOs have asked Gallup to remove this question with the belief that it’s inherently soft and un-useful, Gallup discovered that people who answered “yes” to it were more productive, contributed more to profits, and were significantly more likely to remain with the firm.

Three Uncommon Ways to Drive Happiness in the Workplace – Mark C Crowley, FastCompany (13 November 2014)

Read the full piece. It’s long and it’s detailed but it’s interesting.

End tedious email conversations

Posted by William Gallagher

I don’t mean by being rude. But you’ve had an email that you’ve replied to and they’ve replied back and you’ve replied and will you just shuddup, please? It becomes like teenager lovers on the phone: “no, you hang up first”. And it is always pointless. It’s just that sometimes you can end it.

If you want a meeting with someone, don’t ask them if they’re up for it and then get into a cycle of checking calendars, of my people calling your people, instead say this:

“Are you free for lunch next Tuesday at noon?”

You’ll be startled how often people say yes. And when they say no, because you’ve asked them in this specific way, they reply specifically. “No, but I can do coffee Wednesday at 4pm.”

And then you’re off to the races.

Just get to the point right away. Whether it’s a meeting or a favour, just ask them. Be polite of course and you can go into the pleasantries after it, but ask up front for what you need and you’ll end the ceaseless, pointless cycle of email tag.

For this one thing, anyway.

OmniPlan and OmniGraffle now run on iPhones

Posted by William Gallagher

The Omni Group’s excellent project management application OmniPlan and its impressive graphics software OmniGraffle have both had major new releases with many new features. Dwarfing them all, though, is that the two can now also run on iPhone.

Previously… there was a Mac version and an iPad one but no iPhone. Now that the iPhone 6 and 6 Plus have big screens, the Omni Group has been moving their apps to the phone.

That’s obviously good: even the bigger screen of the iPhone 6 Plus is not as handy as an iPad or Mac but you always have your phone with you so the usefulness is high. What’s nicer still, though, is that if you already have these apps for iPad, you’ve now got them for your iPhone. For free.

It’s the same app in both cases. Just go get them from your Purchases section in the App Store. That’s still true even if, like me, your iPhone is the older, smaller type, an iPhone 5.

I’ve not been on the beta tests for either of these but I have for the other two Omni Group apps are that coming to iPhone very soon. And I can tell you that having OmniOutliner available on my iPhone has been a huge boon. I don’t have to tell you that having OmniFocus on my iPhone is superb.

Of these four apps, only OmniFocus was already on the iPhone – but it was there in an iPhone-only edition. That was good, I used that thousands upon thousands of times, but now that’s gone and instead we get the iPad edition turned universal. That means we get features that were previously only on the iPad. And yes, that means Reviews. We finally get OmniFocus’s reviews feature on iPhone.

I have been using this lots. Lots.

You knew it: you’re not appreciated

Posted by William Gallagher

This is true. We’re all yay, yay, yay when something creative happens, most people just aren’t interested until the point the yaying starts:

In the United States we are raised to appreciate the accomplishments of inventors and thinkers—creative people whose ideas have transformed our world. We celebrate the famously imaginative, the greatest artists and innovators from Van Gogh to Steve Jobs. Viewing the world creatively is supposed to be an asset, even a virtue. Online job boards burst with ads recruiting “idea people” and “out of the box” thinkers. We are taught that our own creativity will be celebrated as well, and that if we have good ideas, we will succeed.

It’s all a lie. This is the thing about creativity that is rarely acknowledged: Most people don’t actually like it. Studies confirm what many creative people have suspected all along: People are biased against creative thinking, despite all of their insistence otherwise.

“We think of creative people in a heroic manner, and we celebrate them, but the thing we celebrate is the after-effect,” says Barry Staw, a researcher at the University of California–Berkeley business school who specializes in creativity.

Creativity is rejected: Teachers and bosses don’t value out-of-the-box thinking – Jessica Olien, Slate (6 December 2013).

Olien had me at “it’s all a lie”. Read her full piece.

Sticks and stones are easier

Posted by William Gallagher

We’re writers, we know that words hurt. But they also hurt ourselves. Take a look at this:

Remember the childhood rhyme, “Sticks and stones may break my bones, but words will never hurt me?” It sounds optimistic, but it’s actually not true.

According to neuroscientists and brain communication researchers, words can do damage. In fact, negative words release chemicals in your brain that cause stress. Angry words send alarm messages through the brain that shut down logic and reasoning centers. Our minds are hardwired to worry.

But it gets worse. Just like that horror movie where the babysitter discovers the killer is calling from inside the house, some of the most damaging words are the ones we tell ourselves.

“Self-esteem is a word-based inner dialogue going on in your brain,” says Mark Robert Waldman, coauthor of Words Can Change Your Brain (Penguin Group, 2013).

How 60 Seconds And One Word A Day Can Reduce Your Stress – Stephanie Vozza, Fast Company (28 July 2014)

Read the full piece.

Ulysses for iPad is here

Posted by William Gallagher

Cue frustrated Scrivener users switching. Ulysses and Scrivener for Mac are both writing environments – more than word processors, they provide tools for gathering research and using it in books and scripts and stories – but as of today, only one of them is on the iPad.

It’s a big deal and it’s made bigger by the fact that Ulysses for iPad is good. I’m doing a full review for MacNN.com but my impressions after a few days with the beta are all positive. Ulysses for iPad is Ulysses for Mac, on an iPad. It looks the same, works the same and so far all the features I’ve been trying are the same.

In comparison, Scrivener for iPad has been promised for years. There is reason to think it will come soon but it’s proved a longer job than expected. Presumably it’s because it’s a very difficult job: you don’t just want Scrivener or Ulysses on iPad, you need them to work with their Mac counterparts. You want to be able to pick up your iPad and continue writing something you began on your Mac.

That means documents being the same all the time, being synced across the platforms. But with Scrivener, one single document is really a collection of many parts. Keeping everything together and everything mobile has tasked the Scrivener people.

Ulysses has managed it. It’s not really the same thing, the two applications are not really that similar, but the existence of this iPad version is a huge win for Ulysses.

Check it out on the App Store.

Lying and excuses: our route to creativity

Posted by William Gallagher

The always excellent Brain Pickings has an actually delightful piece about a book called A Funny Thing Happened on the Way to School:

…celebrated children’s book author Davide Cali and French illustrator Benjamin Chaud weave a playful parable of this childhood tendency to come up with excuses so fantastical that they become charming stories in their own right — a crucible of creativity and a sandbox for the young mind to play with the building blocks of storytelling.

One morning, the little boy is late to school and when his teacher inquires about the reason for his tardiness, he proceeds to offer a litany of imaginative excuses. Giant ants ate his breakfast! Evil ninjas ambushed him on the way to the bus stop! A massive ape mistook the school bus for a banana! His uncle’s time machine misfired and sent him back to the dominion of dinosaurs!

A Funny Thing Happened on the Way to School: A Charming Catalog of Excuses and an Allegory for How Human Imagination Works – Maria Popova, Brain Pickings (undated but 5 March 2015)

Go get your lunch and have a read of the full piece.

Find the Minimum Necessary Change

Posted by William Gallagher

The Minimum Necessary Change or MNC was a thing in Isaac Asimov’s novel, The End of Eternity. Be careful of that link: like so much of Asimov’s work, the book has astonishingly vivid and great ideas but they’re written like he’s still in school.

Still, I read it when I was in school and the MNC stuck with me. The End of Eternity is a time-travel novel that features an organisation which fixes problems. If there’s a war that kills billions, they track it back to its cause, to the specific moment, the earliest speck of a pixel of its beginning, and they change that.

I think one example is delaying someone on their way to a meeting. If you could fix their car to stop working and they therefore never get to that meeting, you can imagine how that small act could be the trigger for massive changes. Say the meeting was an interview: you don’t go, so you don’t get the job, so your life is changed.

The MNC was the minimum necessary change to make big things happen.

And I’m thinking of all this in part because it’s fascinating how a dreadfully badly written novel can still stick with you all these years later. But more because Lifehacker has a feature on finding the Minimum Effective Dose. It’s the same thing, sort of.

In medical terms, the “minimum effective dose” or MED is the lowest dose of a pharmaceutical that causes a significant change in health or well-being for a patient. To find the perfect balance of productivity and time management in your life, Dr. Christine Carter suggests you find the MED for everything you have to get done.

There’s no point in burning yourself out on things that can be completed with far less effort. You can find your MED for everything: sleep, checking email, working out, various work tasks. Once you’ve figured out your MED for the tasks you do everyday, you’ll feel less stretched out. You might even find time to do the things you’ve always wanted to do, but never felt like you had time for. Determine your MEDs, stick to your dosage, and realize that overdosing doesn’t mean that you’re getting any more done.

Streamline Productivity with the “Minimum Effective Dose” for Tasks – Patrick Allan, Lifehacker (6 March 2015)

Read the full feature for what Dr Carter has to say.

Not convinced: making Sundays better

Posted by William Gallagher

Didn’t we just do this with Mondays? Now we’re attacking Sundays which, I grant you, are usually in a a bit of shadow because of the following Monday. And also they are nearly as boring as Bank Holidays. But there are ways to make them better:

Do Sunday on Saturday. [T]ake care of buzz-killing chores, errands, and commitments on Saturday, when you’re naturally in a better mood. This… leaves you open for ‘moments of unencumbered joy’ on Sunday when your psyche is in need of them most.

Become a forward thinker. [End] your workweek with a plan… Create a Monday-specific to-do list, line up necessary files, and tag e-mails that require attention.

How to Make Sundays Suck Less – Allison Stadd, 99U (5 March 2015)

Notice that citation is for 99U, not Real Simple. This is partly because I found it first on 99U but also because for once Real Simple is a sort-of real magazine: you go through it like someone has scanned each page of a print title. It’s good, it’s interesting, it’s just hard to link to a specific line of text.

So do go read the full 99U feature but then click through to Real Simple, would you?