News

Reclaim the day

Posted by

0

It kills me that there aren’t enough hours in the day. Then I work all the hours in the day and that kills me. Here’s an idea for getting back some of the time that otherwise fritters away on, you know, like relaxing and socialising and stuff.

Take Back Afternoons: Productivity After the Post-Lunch Slump

When lunchtime breaks up my day, I’m terrible at getting back into a productive flow. I’m not unique in struggling to work through the afternoons, though. Most of us tend to have a dip in energy in the early afternoon, often known as the “post-lunch slump”. Research suggests that our bodies are designed to have a short sleep around this time to complement our nighttime sleep.

This regular slump in energy is obviously bad news for anyone, but it’s especially bad when you work remotely (as I do) and need to discipline yourself to complete tasks.

The best way I’ve found for kicking myself into gear is to have a deadline to push up against. If you remember ever writing furiously at 11:45 p.m. to finish a school essay and submit it by midnight, you’ll know exactly what I mean. There’s something about deadlines that help us overcome our worst procrastination habits.

So I took this self knowledge and used it to hack my routine in such a way that I’m now getting significantly more done with less last-minute scrambling.

Experiments with Time: How to Take Back Your Day from the Grip of Procrastination – Belle Cooper, Zapier (17 March 2015)

Read the full piece for what she does with the rest of the day. I sound flippant here, I think, but she has good points to make and the topic occupies my head a lot.

The Blank Screen newsletter is out…

Posted by

0

It’s out. If you’re on the mailing list, you got it HOURS ago. If you’re not on the mailing list, you can put that right by signing up here.

And you can read this week’s edition online right now.

This week we’ve got a very serious and accurate and useful video about handling your email, especially with OmniFocus, and a very un-serious but highly accurate video about group interviews.

Free video: “Taming Email with OmniFocus”

Posted by

0

There’s a company called Learn OmniFocus which does lots of video training and for what I’m sure is an entirely affordable and good price if I could ever get around to looking into that. Their latest video, though, is free. Yes, it’s promoting the service as a whole but it’s not doing so by leaving you with a cliffhanger.

Take a look at this video advice on how to use the superb OmniFocus To Do software in conjuction with your email. To the advantage of all humanity.

Vesper – minimalist note taking app comes to iPad

Posted by

0

We have come such a long way from the original iPhone’s yellow Notes app with its very yellow pages and Comic Sans font. Did we mention yellow? Today’s Vesper, from Q Branch, does the same job — yet comes from the opposite end of the design spectrum with a plain, tasteful look and typography control. It’s also much faster than Notes ever was, and its syncing of individual notes is quicker than Evernote’s.

Now on both iPhone and iPad, what Vesper does is offer you a quick place to write text. It’s intended for short snippets, but you could do anything — from To Do lists to articles and chapters. Open it up, tap a button to get a new document, and start typing. You can also add photographs, and the app encourages you to pop tags in too. There are no predefined tags, it’s entirely your choice whether you use them at all, and what you call them when you do. Mark this note as being Work and that one as Home. Getting Things Done fans could add a tag they call Someday/Maybe, and then never look at it again.

Hands On: Vesper 2.005 (iOS) – William Gallagher, MacNN (18 March 2015)

Read the full piece, especially as I spent ages writing it. MacNN reviews tend to start from the basis of who-is-this-software-useful-to and I really like that. There’s no attitude beyond whether it does what it says and whether there are better alternatives.

That’s true even when there’s no especially logical reason for why an alternative is superior. This review is an example of exactly that. For Vesper is very, very good and you will certainly like it and probably love it if you were to buy it for your iPhone and iPad. Yet I simply prefer an alternative called Drafts 4. I’m writing this to you in Drafts 4; it has become my automatic place to write anything when I’m on my iPad.

I could point to features it has that Vesper doesn’t – but then I could point to features Vesper has that Drafts don’t. Some of which, such as Vesper’s excellent automatic syncing between iPad and iPhone, I would like Drafts to have.

There is a risk that you can say this stuff – X software is great but I prefer Y so there – and either be irritatingly obstructing your reader or just being so wishy-washy that you’re no use to anyone. I tend toward the wishy-washy, I’m afraid. But software is immensely, just immensely more personal than technical websites and journalists admit so I love that MacNN counts the feel of an app as being as relevant to mention as its feature list.

But also, Vesper is excellent. Go read the full pieceand see me enthuse.

Know your limits by setting them

Posted by

0

Today I started around 7am, I’m going to write until about 4pm, then I’ve various errands I need to do and I’ll cook at maybe 6:30pm. That’s nice.

But.

This is new. It’s new for me or at least it’s fairly new since I lost my biggest single client as a freelance writer. Wait – I’ve just looked that up: it was three years ago next month. Unbelievable. Is that really right? Only three? Feels like a decade. It seemed like such a bad day at the time but, wow, I wish it had happened sooner.

Anyway, having a big regular client gives you structure in two ways, doesn’t it? There is the time you have agreed or are contracted to work with them. That stops you doing anything else, gloriously it also removes the churning as you think constantly about what is the best thing you could be doing right now. What can you do this minute that will help you? Nothing. You’re committed, you’re contracted. Stop churning, get working.

This type of contract also defines the rest of your time: it is the bits when you’re not working for them and so therefore must get all your other work done. What is the best thing to do at this minute? Work.

When that contract goes and you’re suddenly doing much more irregular and many, many, many more jobs all at once, the structure of your working life changes. I’d say for the better: I have come to adore jumping from one job to another, switching tasks a dozen times a day. Do note that I say switching: I will always and forever do one thing and then do the other, I will not attempt multitasking. I’ve learnt that much at least.

However, switching and jumping plus irregular and many, many, many more jobs does rather mean that you can be always working. I like this. I like this a lot.

But I have felt overwhelmed this year and when I’m being close to nasty about how good or bad my work is, I can’t help but note that longer days do not get better results.

So yesterday I tried laying out one hour on this, one hour on that, plus not checking emails until the top of the hour. This is all stuff I advocated in my book The Blank Screen and it is all stuff that I have learnt to do, that I have regularly done. But somehow doing it again in the midst of feeling under water, it helped even more.

I’m trying it again today. It means I know what I’m doing for the next several hours and I know when I’m stopping. Which means that for once I can tell you I will be having a very good time tonight relaxing with a copy of Pride and Prejudice.

I’m actually looking forward to that. The evening is now a thing to look forward to instead of just a different set of numbers on the clock.

Happy for me, isn’t it? But I hope you can do this too. Right up to re-reading P&P, though get your own copy. Obviously.

Screens Are Bad

Posted by

0

I think we knew this. What I really want is for someone to explain that monitors and phone screens are bad for us – and here’s the solution. Er, the solution that continues to allow us to do what we do and use what we use. In the meantime:

FOR MORE THAN 3 billion years, life on Earth was governed by the cyclical light of sun, moon and stars. Then along came electric light, turning night into day at the flick of a switch. Our bodies and brains may not have been ready.

A fast-growing body of research has linked artificial light exposure to disruptions in circadian rhythms, the light-triggered releases of hormones that regulate bodily function. Circadian disruption has in turn been linked to a host of health problems, from cancer to diabetes, obesity and depression. “Everything changed with electricity. Now we can have bright light in the middle of night. And that changes our circadian physiology almost immediately,” says Richard Stevens, a cancer epidemiologist at the University of Connecticut. “What we don’t know, and what so many people are interested in, are the effects of having that light chronically.”

Screens May Be Terrible for You, and Now We Know Why – Brandon Keim, Wired (18 March 2015)

Read the full piece – on your screen.

Don’t ask for permission

Posted by

0

There’s the old idea in writing and possibly most of all in journalism: don’t ask for permission first, just do it and apologise afterwards if you’re caught. But there is another thing you can do that avoids the pitfall of permission and the way that abdicates your responsibility to whoever said yes. There is another thing that takes this lack of permission and produces productive results:

Instead of higher-ups making decisions, often far removed from the real problems that team members face, you give the decision making power to those that are closest to the problem.

24 People, No Managers: Our New Experiment in Getting Work Done at Buffer – Leo Widrich, Buffer (6 October 2014)

I’m not sure that gives you the whole picture. But then the full piece goes into a lot more detail than I think you need. So here’s the halfway skinny: don’t ask for permission but do ask for advice.

Buffer is a technology company and author Widrich details how they go about making decisions on the way from idea to product. It’s rather empowering: have a read.

Also a hat nod to 99U for their take on this.

Unfair review of “Getting Things Done” 2nd edition

Posted by

0

Look, you should probably get this book. How’s that for an unfair review? Also, much of what started me off doing The Blank Screen can be traced back to David Allen and Getting Things Done so, you know, I do entirely believe that the man is smart and that this GTD is clever.

But.

After more than a decade, he’s released an updated version of the Getting Things Done book and I can’t get through it. I got the opening 30 pages or so from iBooks as a sample and the book is only £6.99 but I can’t do it, I can’t buy it because I just know I won’t be able to press on

I just don’t think Allen is a writer. Brilliant ideas and such great, great experience, but not a writer. For instance, I don’t think he always knows what he’s conveying. Follow. This new book is a complete rewrite except that he admits it’s more a complete re-type: he did retype the entire book and he added and changed bits along the way. I can’t tell how much is new but the core ideas are the same and that’s how it should be.

Except.

For this edition I grappled with how much attention to continue to devote to paper-based tools and materials… as many in the younger generations have come to believe they don’t have to deal with paper at all.

Tell me I’m wrong, do, but I can see him tussling over the phrasing of this and trying to not sound like paper is best and we’re all eejits for not seeing it. I’m fine that he believes in paper but he doesn’t sound like anyone else’s belief could be valid. This is about paper and whether you make scribbles instead of typing into your phone yet it’s rankling like a religious issue.

Maybe that’s partly because in the run up to this passage I’ve been finding the writing a slog. Maybe it’s because a sentence or three later he can’t resist going “so there” on us with:

Ironically, there is a growing resurgence of interest in the use of paper among is the most sophisticatedly digital.

Is there? To give the man credit, he may write that line like a defensive drinker in a pub argument but he pops a footnote asterisk next to it. There’s no answering footnote in the sample so let’s give him credit and the benefit of the doubt too.

But even if this is correct, it isn’t me. So he’s not writing about my world and he isn’t writing well; he doesn’t have to do the former but he does the latter and that’s why I’ve got to skip the rest of the book.

“Lose sight of the shore”

Posted by

0

I don’t even care what this was about, I am just very taken with a phrase that Apple’s Tim Cook just used in an interview about the company.

Still, so you get the full context, here’s the thing. Apple is unusual in that it will ditch popular things because it thinks they’re on the way out. That sounds impossibly arrogant and the company’s rivals which hang on to everything sound like they’re doing us a favour. But time and again, Apple turns out to be right and every manufacturer ditches the floppy drive, the CD, the DVD and more.

Actually, Apple’s even ditched bigger things: once it ceased production on the world’s most popular MP3 player – I can’t remember which iPod it was but one of them – in order to bring out a complete replacement. Which then did better.

Enough. Here’s the quote in context:

“Part of the reason Microsoft ran into an issue was that they didn’t want to walk away from legacy stuff,” Cook says. “Apple has always had the discipline to make the bold decision to walk away … We changed our connector, even though many people loved the 30-pin connector. Some of these things were not popular for quite a while. But you have to be willing to lose sight of the shore and go. We still do that.”

Tim Cook on Apple’s Future: Everything Can Change Except Values – Rick Tetzeli and Brent Schlender, Fast Company (18 March 2015)

Actually, have a read of the whole thing as it’s a rather absorbing piece. But, it’s that line, isn’t it? Lose sight of the shore and go.

Reminds me of Dar Williams’s lyric from We Learned the Sea that “the stars of the sea are the same for the land”.