Advice

The best To Do apps for your phone

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I’ve said this from the start of The Blank Screen:

If you have a phone that can run a To Do app, get a To Do app

and

If you haven’t got a phone that can run a To Do app, get a phone that can

The reason is that you need your list with you everywhere and Post-It notes can’t cut it. It’s possible to lose them, it’s impossible not to end up with dozens of the wretched things.

Whereas a phone is part of you and moreover, any task you enter on that phone should then be everywhere. It depends on the app and the phone but, for instance, I’ll dictate a To Do task into my iPhone while I drive and know – know – that it is immediately on my office Mac and immediately on my iPad.

What I’ve been adding in lately is a list of specific recommendations. I can’t recommend phones, I know nothing about Android and if I said an iPhone 5something then you know the iPhone 6 would come out immediately.

But software, I can recommend.

Google any one of the following to find every possible detail plus oodles of reviews – plus in most cases, YouTube videos showing them in action.

For iPhone users

OmniFocus
Reminders (Apple’s own, you’ve already got this)
Appigo Todo
Clear
Wunderlist

For Android users

Any.do
Wunderlist
Todoist

Windows Phone

Sorry, I truly have no clue here and it is not for want of trying. You’ll be astonished how many Windows Phone articles there are about productivity apps which explicitly say they feature To Do software but then don’t. If you know a great Windows Phone To Do task manager, would you tip me off, please? I’m on wg@williamgallagher.com

Not just one inspirational video but five and a bit

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I never used to pay much attention to inspirational videos: I just assumed they all ended with phone numbers for you to buy something or to hand over money for nothing anyway. YouTube is changing that but I am still resistant – except when it comes to commencement lectures. Brainpickings.org has collected five such videos and an extra similar one in a set that is particularly strong.

The featured speakers are Ellen Degeneres, Aaron Sorkin, David Foster Wallace, President Obama, Conan O’Brien and (the extra one) Ray Bradbury.

It’s hard to pick but I think my favourite is Ellen Degeneres’ which goes thisaway:

But watch the lot over on Brainpickings.

When you have two equally urgent things to do

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Do one of them.

That’s it. No great debate, no big decision, just do one of them. Either of them. Doesn’t matter which. Try random, try flipping a coin, try alphabetical order. Just try something, just pick something, and start on that right now.

In the most extreme case I can think of, you have two commissions from different places. Both equally important, equally urgent, both equally on deadline, both equally hard to do. And you can’t afford to disappoint either commissioner.

Even then, do one.

The odds are that you won’t really disappoint anyone: even if the other piece is a bit late, often that’s okay. But even if it isn’t, even if choosing to do one commissioner’s job will seriously disappoint the other, you should still do it. Because the alternatives are worse.

The first and most obvious alternative is that you will try to do both pieces in the same time. We can do amazing things under pressure but even if you manage to finish both pieces, neither will be good enough. Cue disappointment from both commissioners and the certainty that you won’t be hired again.

But then the second alternative is that you try being clever. Clever is good. Except in this case you try to prioritise the pieces, looking at which commissioner will be the most valuable to you later, which job is the better. But we’re talking about the most extreme case when there are two exactly equal tasks. Even if they aren’t spot-on equal, though, this truth applies everywhere and everywhen: the time you spend deciding between the two is wasted.

Don’t spend time prioritising, spend time doing.

Twisting Tina Fey’s improv rules into productivity tips

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Tina_Fey_Muppets_Most_Wanted_Premiere_(cropped)I didn’t do this, but I wish I had. I’ve just been re-reading Tina Fey’s Bossypants – read my bubbling enthusiasm for it from when I first read back in 2011 – and I was really looking for a way to tell you the best bits. Or at least to say: read Bossypants (UK editions, US editions).

But a blog called Scrubly has parsed the whole book and come up with advice we can apply to everything. I’m not surprised, I admire her book just as much as I relish it: there is huge strength in the wit and the cleverness. That makes it sound technical or contrived, I think, and that’s not at all how it reads. It reads like this smart woman is two inches in front of your face and talking directly and only to you. But it does also have these great nuggets, such as the one Scrubly picks out first:

“You can’t be that kid standing at the top of the water slide, overthinking it. You have to go down the chute.”

Tina Fey had to learn how to stay productive and get things done on deadline mainly because of her work on SNL. When a show is done weekly there’s no time for fooling around with work. There’s no such thing as being a day late when a show airs live at the same time every week — you get it done.

And keep in mind, as Fey said, “You can’t control things by being nervous about it.”

Do take a read of Scrubly’s article but, really, Tina Fey’s Bossypants. That’s the thing to read (UK editions, US editions).

Elizabeth Gilbert: Success, failure and the drive to keep creating

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A smart, funny, quick TED talk by the author of huge hit Eat, Pray, Love (UK book and film, US book and film) – and specifically about how you have to keep creating, how you need to survive both success and failure. She has a particularly thought-provoking idea about what she calls going home to your creativity.

 

Why it’s worth grabbing free apps

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The rule is that Android users get free apps, iPhone users pay for them. I am an iPhone user and I am more than fine with paying for apps. The amount of use I get from them, the pitifully cheap prices, it’s not a debate. But I do get free iPhone apps and specifically I do often grab paid ones that are briefly on offer as freebies. I’ll do that in part because all those 69p purchases add up and I’ll do it mostly because I’m often poking around an area, looking for a type of app rather than a specific one. And then I also do it because there is a specific advantage:

Free is cheaper than paid.

Okay, there are two specific advantages:

Once you have an app, you have it forever

Actually, three:

Once you have an app, you typically get free upgrades

So if an app that I definitely want then I’ll just buy it. But if there’s one I fancy trying or that I think I will need at some point, I’ll grab it when it goes free – and I may even delete it immediately. Without opening it even once. Because I’ll open it when I need it and all I have to do now is download the thing. Actually, you don’t even have to do that: starting to download it is enough, as I found when I went through the Channel Tunnel part way.

Once you have officially bought the app, you can delete it and know that you are able to get it again whenever you want. For free. Even after the price goes back up, most of the time also after the app has been upgraded later. Some apps make their new versions completely new apps that you have to pay for again and there are apps that do vanish forever. You’re out of luck with those but otherwise, this all works. So, for instance, Lonely Planet made a lot of its travel guide apps free last year and I grabbed the lot, deleted the lot – and then brought back ones when I was actually going travelling.

Quick story? I once advised on an app that was so bad I gave the maker a list of 19 reasons it could not be released. They ignored me, submitted it to Apple, and Apple rejected it with 20 reasons. I still kick myself over the one I missed. But the maker sort-of addressed those 20, enough to get it on sale anyway, and I was required to have it on my iPhone. But it was so bad, I mean it was still so embarrassingly bad that I deleted it. Whenever I’d be in a meeting when I was asked a question about it, I’d just re-download it from the App Store, slog through trying to work out the answer, then delete it again. One day I was asked a question by one editor in the company and couldn’t get it back: another editor had approved it being removed from the App Store forever. I don’t know who that was, but he or she made me look bad in that meeting. And I applaud him or her for doing it. That’s how bad the app was.

But you want to know how to find when apps go free. Try an app way: download the Apps Gone Free

The Productivity Dash

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I spent some while earlier looking for the best place to send you when I mentioned a fella named Merlin Mann: he does a lot of productivity work, he is very entertaining, but he’s also hard to pin down. Strictly speaking his current best place is probably his Back to Work podcast but I don’t honestly enjoy the format of that. So instead I pointed you at his old website, 43Folders, which he hasn’t updated in years upon years but still stands and is still replete with great ideas.

Including the Productivity Dash.

Hand on heart, I’ve read his site many times over the years and I simply missed this. And I like it so much that I want to show you:

My favorite tonic for procrastination—which I have mentioned in passing previously—is what I call a dash, which is simply a short burst of focused activity during which you force yourself to do nothing but work on the procrastinated item for a very short period of time—perhaps as little as just one minute. By breaking a few tiny pebbles off of your perceived monolith, you end up psyching yourself out of your stupor, as well as making much-needed progress on your overdue project. Neat, huh?

Kick procrastination’s ass: run a dash – Merlin Mann (8 September 2005)

He wrote that nine years ago. Tell me I don’t bring news to you quickly. There’s not a gigantic amount more to that article than you’ve just read or that you can readily infer, but do read it all and do take it as a good starting point to explore that whole site. Amusingly, Mann says somewhere in it that you shouldn’t be reading a site about productivity, you should be being productive. I want to agree with him, but…

Quick and completely unrelated aside? I’m listening to iTunes Radio and a station I made by picking 4 Non-Blondes as the starting point. It is a terrific station, I am addicted to it now, and as I typed that title above – Kick procrastination’s ass – and specifically as I was on the last word there, I was listening to You Get What Give by the New Radicals and the lyric:

Come around
We’ll kick your ass in!

I just wanted to share that with you. Carry on.

Change your identity and feel better

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I have a bad opinion of myself. You can't tell because I write books, I do a lot of talks, I run this news website: plainly I have an ego. But you can probably guess. I'm a writer, the collective noun for us is neuroses. Sometimes this opinion of me gets in my way and I wrote recently about how criticising oneself in the third person is surprisingly more successful than doing it the usual “I bollocksed-up there” way. (I liked that post a lot: Must Do Better.) Now there's more.

Now there's the idea that you just change yourself to fix this bad opinion:

Let’s say you want to become the type of person who never misses a workout. (If you believed that about yourself, how much easier would it be to get in shape?) Every time you choose to do a workout — even if it’s only 5 minutes — you’re casting a vote for this new identity in your mind. Every action is a vote for the type of person you want to become.

How to Change Your Beliefs and Stick to Your Goals for Good – James Clear

It's not the greatest of reads – Lifehacker's coverage of it is better – but try the full post.

More advice on how to get hired at a job

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There’s this firm, right, and it’s looking to hire various people but one particular group is proving a problem because they write rubbish applications. Apparently Project Managers are so bad at managing to project an image of themselves that the person hiring them was driven to write an article about how they should do it. Remarkably, just as with so very many other pieces of advice for job applicants, the answer is to write better.

You can do that. You’re a writer. We forget sometimes that what we do is hard and that many, many or even most people just can’t do it. So use your skill, use your talent, write your way into a job interview.

I also think that Product Managers need to write better resumes. Designers have, for the most part, figured out that it’s more about showing than telling. It’s easy to go to someone’s sites and portfolio to get a sense of what they’re about. Product Managers still appear to be stuck in the “Let me tell you how awesome I am” rut, though. This is a generalization, of course, but what I’m mostly seeing right now is resumes that excel at vagueness. It’s not uncommon to see a sentence like “Applied world-class methodologies to create a successful customer-centric product”, or some variation of that. What does that mean?

It’s great to see proof of success, yes — stats about conversion improvements, etc. are extremely useful. But hiring managers need more than that to assess Product Managers. We need to know how you think. We need to know how you approach problems, how you work, what methods you like and don’t like, and why. And for some reason most PMs I speak to seem surprised by those questions and have trouble answering them.

How to Get Hired as a Project Manager – Rian van der Merwe, Elezea

You’re on your own – and it’s necessary, it’s good, it’s great

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Thinking about this morning’s story that Experts are wrong – says expert, I’m minded of a Self Distract post I wrote last year.

I wrote about how we naturally turn to our friends when we have something big to tell them like you’re starting a company and they cheer you on, yet:

Only, there is also this unconscious part of them that says you’re not the one… who starts a new business, you’re not the sort to do anything they haven’t already seen you do.

Consequently, unless they are very unusual people – and you hang on to them if they are – you will forever find them holding you back. Their concerns for your wellbeing coupled to this locked perception of what you are and what you do means your friends will invariably hold you back.

You’re on Your Own and it’s Necessary – William Gallagher, Self Distract (December 2013)

If you can’t rely on your friends, who can you rely on? Sorry, did you really just say ‘family’? You might’ve said experts until you read this morning’s story. But there are other reasons to distrust experts. So, no friends, no family, no experts. You would think this piece would be a depressing read but I took some heart from writing it and I’ve had a lot of people tell me they found it encouraging.

Probably because it also includes the answer. You’ve got to look now, haven’t you? I hope you like it: that Self Distract piece meant much more to me than I realised before I wrote it. The act of writing it to you formed it better in my head, made me think more coherently. So ta for that.