Please, say thanks.

I’m British, I do this sort of thing. But not as much and not in the ways that Dr Laura Trice argues for in this TED talk. Hand on heart, I expected this video to be a bit preachy, certainly a bit insincere, but she’s got a point and she’s persuasive. Also rather brief, which you have to be thankful for:

That’s the whole video right there but you can see it with an interactive transcript (not entirely sure what that means but you’re curious to find out now) on the TED talk website.

 

Also, a tip of the forehead to Lifehacker for spotting it.

The Onion: Study Finds Working at Work Improves Productivity

WASHINGTON, DC—According to a groundbreaking new study by the Department of Labor, working—the physical act of engaging in a productive job-related activity—may greatly increase the amount of work accomplished during the workday, especially when compared with the more common practices of wasting time and not working.

Full story: Study Finds Working at Work Improves Productivity – The Onion 5 November 2007

 

The Onion on new app “Squandr”

NEW YORK—Sources confirmed Thursday that millions nationwide are signing up for Squandr, a new social discovery app employing GPS technology to match users with others in their vicinity who also wasted $2.99 on the same software. “For me, it’s just a fun, no-risk way to meet new people and talk about how we all blew a few bucks on this app,” said Kelly Harmon, 27, who said she was pleasantly surprised to discover just how many people in her immediate area had the same frivolous spending habits she did.
New App Matches You With Others In Vicinity Who Wasted $2.99 On Same App – The Onion

There are people who believe The Onion news stories. Reading this, I could almost be one of them.

Snap everything to your phone

Just launched on Kickstarter: a device called Snap that lets you connect things to your phone – or your phone to things. Keep your credit card wallet snapped to the back of your phone; snap your phone on to the back of a passenger seat headrest to watch films on it.

It's a neat idea but I also just like the wry, make-you-smile approach that the makers have taken to their video about it. Take a look at that and commit some cash to kickstarting the product here.

Almost nothing I know, I learnt from Star Trek

It's when you say something that you think about it. In Lighten Up and Take More Time Off (The Blank Screen, 21 April 2014) I used the phrase “change the rules”. The Guardian was arguing that we're wrong to think of productivity as a game and I was thinking that I don't – but that if it were, the one good thing about a game is that you can change the rules. And I got that from Star Trek. I am honestly surprised.

Strictly speaking, I got it from a genuinely superb book for writers called The Star Trek: Deep Space Nine Companion which talks about a particular episode and quotes a director saying this DS9 series was different to Star Trek: The Next Generation in this way :

“In general, the DS9 shows are not as squeaky clean as the TNG scripts were,” observes Corey Allen, a veteran director who has worked frequently on both series. “The characters are allowed to be more flawed and that allows for more latitude in interpretation. In TNG, it always seemed to me that the people were wonderfully and heroically bent on the ‘unbent’ — they were straight arrows. But in ‘Captive Pursuit,’ there’s this wonderful moment of realization — almost without words — when O’Brien is sitting at the bar with Quark, and he discovers the possibility that it’s conceivable to break the rules of the Federation, which hitherto had been inconceivable to him. And suddenly he says, ‘Of course — change the rules.’”

(For more about that episode see the blog I nicked the book's quote from, ThemOvieblog.com)

I liked Deep Space Nine and that was for moments like this, when the Star Trek universe would feel a bit more real, a bit less Boy Scout. And that one point about changing the rules has stuck with me.

I like it enough that I wanted to point it out to you, that I now want to explore it. But I'm struggling to find any more life lessons. You know there's a book, right? Wrong. There are two. All I Really Need to Know I Learned from Watching “Star Trek” (UK edition, US edition) and All the Other Things I Really Need to Know I Learnt from Watching “Star Trek: The Next Generation” (UK edition, US edition). Both by Dave Marinaccio. From the introduction:

For years I’ve related everything in life to Star Trek. But why not? Captain James Tiberius Kirk is the most successful person I’ve ever observed. He’s a great leader, a good manager of people, dedicated, moral, adaptable, at the top of his profession, gets the girls, is well known and respected. There are worse role models.

Okay.

A quick scoot through the Amazon preview of the first book tells me it's all about knowing your place (as McCoy was a doctor, not a… anything else) and always answering distress calls. I seem to remember that being a flawless plan in Star Trek.

But late one night, unable to sleep, flicking channels, I recently came across a Star Trek: Deep Space Nine episode and I learnt two things from it. First that the days were 26-hours long on this DS9 space station and second that there is no such thing as money.

Sounds like the freelance life to me.

Lighten up and take more time off

I want you to get more work done. (Because I want to get more work done too.) But The Guardian newspaper says you're better off doing less:

Most time management advice rests on the unspoken assumption that it's possible to win the game: to find a slot for everything that matters. But if the game's designed to be unwinnable, [book author Brigid] Schulte suggests, you can permit yourself to stop trying. There's only one viable time management approach left (and even that's only really an option for the better-off). Step one: identify what seem to be, right now, the most meaningful ways to spend your life. Step two: schedule time for those things. There is no step three. Everything else just has to fit around them – or not. Approach life like this and a lot of unimportant things won't get done, but, crucially, a lot of important things won't get done either. Certain friendships will be neglected; certain amazing experiences won't be had; you won't eat or exercise as well as you theoretically could. In an era of extreme busyness, the only conceivable way to live a meaningful life is to not do thousands of meaningful things.

This Column Will Change Your Life: Stop Being Busy – The Guardian 19 April 2014

The piece is an interesting and persuasive read. It's really also a part-review of Schulte's book, Overwhelmed (UK edition, US edition)

I'm thinking a lot about this idea of winning the game. That's not really me. I just know that I am happiest when I've thought of a new thing I want to create and then I've created it. When it's a real thing instead of a pipedream. You think of it and then you do it. That's what I want: would you call that a game?

The one good thing I can see about a game is that you can change the rules. I'm definitely up for that.

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Statistics are not everything

Two or three times now, I've come across a link to an article about how the most impressive people in the world run meetings and two or three times now I've come within a pixel of recommending it to you. Let me recommend it to you: it's Run Your Meetings Like a Boss – Lessons from Meyer, Musk and Jobs on 99u.

But now let me tell you why I kept not doing it. I'd follow the link, start reading the piece, and it begins with a description of Melissa Meyer from Yahoo and how she likes to run her meetings. Meyer is impressive, when I've read interviews with her I've rather admired her, but this particular article's first point about her keeps stopping me reading any further:

Mayer believes that numbers and facts are essential to having effective meetings. She thinks of data as the great equalizer: whether you’re an intern or a VP, you can have your way as long as you have the data to prove your claims. By making decisions with metrics, she can avoid lengthy debates stemming from opinions and organizational politics. Businessweek offered a peek into Mayer’s process:

Mayer discourages using the phrase “I like” in design meetings, such as “I like the way the screen looks.” Instead, she encourages such comments as “The experimentation on the site shows that his design performed 10% better.”

Run your Meetings like a Boss – 99U

Bollocks.

I've friends who work in research and they are clever and talented. Also witty, as it happens. But you can't research the future, you can only research the past and a bit of the present, you can only analyse what you can show people. And people tend to be wrong. “We want a typewriter ribbon that lasts longer” does not lead you to the internet.

More, the folk who do rely on research are people too. So they tend to be wrong. Microsoft spends a deeply astonishing about of money on audience research (I want to say billions, but that can't be right, can it?) and look at them. Specifically, look at Microsoft Word 2007 for Windows. There was a fascinating blog about the development of that and its seemingly radically new way of making the word processor easy to use. Two things to take away from that blog and all of Microsoft's talk about Word 2007: first, the new system meant that whatever you wanted to do in your document, the right tools – and only the right tools – were presented to you in a ribbon. Second: they did extensive user testing. Extensive. I got bored with how much the blog went on about this.

Yet on the final day of that blog, Microsoft posted – ta-daaa! style – the first screenshot of the complete Word 2007 document screen. And there was no visible way to open an old document nor create a new one.

You can tell me you did your research extensively, you can tell me all about getting in loads of people to test out every scintilla of design paradigm you explored, but apparently none of them – none of them – either tried to open a document or to create one.

Microsoft, you were had.

There was probably a PowerPoint presentation somewhere that said 100% of people who used the new Ribbon thought it was much better. This thereby hiding the fact that 100% of people did not use the Ribbon.

I would've found it useful to be told that 0% of people could not use my product. I'd have found much to think about if told 75% of people prefer it when I write shorter Blank Screen posts. But setting up a situation where you get a huge amount of data and then setting up a scenario where you say you rely exclusively on that data, that's putting research on a pedestal. Doing all that and then just ignoring the bits you don't like, that's neither statistical nor creative, it's only stupid.

Well, probably also expensive, so not only stupid.

There are certainly people who need figures to deal with the world and there are certainly people who find them constraining. I think I clearly sit in the latter camp so your mileage may vary. But my sticking point with all this is not the use of research, is not the studying of figures, it's the mandate that you must do this. That you can't tell Melissa Meyer that an idea is bollocks, you have to tell her that it's 67% bollocks.

Doctors say that Nordberg has a 50/50 chance of living, though there's only a 10 percent chance of that.

Quote from The Naked Gun: From the Files of Police Squad! (1988)

A friend is an important accountant in a coach company. She once said to me that marketing and advertising was a problem because you couldn't tell how much of a return you got on it. You couldn't directly measure the success of a marketing campaign, you cannot say how much of your business you get from marketing, therefore she didn't like it, therefore it was a waste of money.

It's taken me years to think of the snappy rejoinder but there is one and it is this:

You can measure how much of your business comes from marketing and it is a very simple maths equation. It goes: equals 100%.

Don't believe me? Cancel all marketing. Stop TV ads, stop press, stop billboards, radio, internet. While you're at it, remove the signage from your coaches: that's nothing more than advertising anyway. Signage at the coach station, what's that really for? Kill it. Do you have a phone line? Don't advertise the number. Do you print your company name on the tickets? Stop that. It's just branding, it's a waste of ink.

You won't die overnight. Momentum from existing customers will keep you going for a while. They'll even get you new customers by recommendation. For a while.

But you'll die.

Melissa Meyer is cleverer and more successful than I am. If it works for her, it works for her. But if this really is how she operates, I couldn't work for her.

Do let me know if you manage to read on past that opening section of the 99U article and it turns out to be good, would you?

To Not Do list

We've had To Do lists. A lot. We've come up with Done Lists which are very satisfying: you write down what you did as you finish it and then looking back later is immensely cheering. That's pretty much the entire purpose of my month reviews (see That Was March 2014…). But maybe we could take a further step and write ourselves a To Not Do List.

It feels risky. Like it could end up as a kind of new year's resolution fad: I will not drink so much tea, I will not keep putting off the gym.

But it could also be a good guide. I keep reading headlines lately about the first app that people use in their mornings and I've been stopping at the headline because I don't want to find out the detail. Chiefly because I want to avoid thinking about mine.

Since you're here, I'll face up to it. My first app is email. If you don't count Awesome Clock, which I use to give me an old-fashioned analogue clock face on my iPhone all night. If you don't count my iPhone's own alarm. Then it's email. As I lurch to the loo and on to the kitchen and into my office, I am checking both my main or personal email account and my public one, the wg@williamgallagher.com address that is your best route to talk to me about The Blank Screen.

I want to stop doing this. Funnily enough, I've been training myself to make sure I check my calendar every morning and that's going fine. (See I nearly missed an event today, though I suggest you bring a packed lunch with you because that is a long, long post.) So I want to keep that new habit going, I do want to reinforce my early OmniFocus use every day.

But I have to drop the email one.

Because too often now I've woken up at 5am to start writing and been derailed by a bad email. Usually a rejection. And at that time of the morning, most rejections matter. Later on, they wouldn't, but right there and then I am somehow more open to the slap.

I'm fine with being slapped. But it also saps. There are few things worse than getting up at 5am to write but one of them is getting up at 5am and not writing. I've seen this after big projects finish when the pressure is off and I have nothing that truly has to be done then. That's a horrible time. But yet worse is this paralysing that you can get from certain rejections, when they're strong enough, when they're important enough.

All this is on my mind now because I had a rejection that would've cut whenever I read it, but it did especially stop me one 5am start.

Or it should've done. It certainly did for a time. I certainly struggled to begin working. And I didn't do the thing I was intending to do that morning. Instead, though, I worked on fiction. You know how great it is when you are reading a book and you're completely into it. Writing fiction, at times, can be similar. For whatever reason, I hit that moment that day and by the end of 2,000 words on that project, I felt better.

And I had a solution to the rejection.

Without thinking about it, without brooding on it, my noggin' had found a way around the problem.

Now, that's good. And having been able to take my mind away for 90 minutes or whatever it was, that was also good. But the solution requires other people and it requires much planning, all stuff that I couldn't do anything about at 7am that morning.

So if I'd just put off reading the emails until, what, 9am, I'd have had four hours solid work done, I'd be far less prone to the rejection paralysis and when my head came up with a solution, I'd have been able to do something about it right there and then.

Top of my To Not Do List, then, is this: I will not check emails first thing in the morning.

Do we have a deal?

Much more efficient in 1965

Can’t resist one more British Pathé film – in part because this Business Efficiency Exhibition was in 1965, the year I was born. And partly because some of the whizzy new equipment looks a bit Professor Branestawm-like to me. But mostly because it tells me things are relative. Success and failure are relative.

You’ll hear the (still. terribly. formal. but. a. bit. more. chipper!) presenter say that the Post Office has to cope with 30 million letters per day. Right now we imagine the Royal Mail is dying –  or at least I have imagined it since I’m email-obsessed – but the latest figures available show it’s carting around 46 million letters per day.

(‘Latest’ means 2010. You’d think there would be far more recent data given the recent sell-off of Royal Mail shares but seemingly, not so much. Read Letters Delivered 1920-2010, a PDF from the Postal Heritage website’s statistics page. I did not know there was such a thing until I wanted to tell you. Note that the PDF lists annual figures, not daily. British Pathé or its source clearly just took the annual figure for 1965 and divided by 365 because if you do that, you get a total of 30,684,931.51 letters per day. The 2010 equivalent is 45,613,698.63.)

We now return to your regularly-scheduled video from the Business Efficiency Exhibition 1965:

Efficiency is Their Business

More from British Pathé (much more) here.

From the Efficiency Exhibition – of 1931

From. The. Stilted. ‘Proper’. Way. Of. Talking – to the very jobs that are miraculously eased by new efficient machines, there’s barely a pixel of this that applies today. Except, that is, for the bucketful of certainty that all this is the way of the future.

Efficiency Exhibition’s Office Robots

This is from British Pathé and around now I’d usually be telling you that there is a lot more to see on the original site. But right now, the word ‘more’ doesn’t feel adequate. The newsreel company has released 85,00 such movies. Go browse or try randomly search for the craziest terms you can think of.