Time

Give yourself a “should-less” day

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Even I read that and think it says “shoulderless”, as in strap, but it’s a day in which you do not do things that you should. That’s not to say you need to spend it robbing a bank or having a tryst but all that stuff on your plate, all those bloody tasks you should be doing, don’t do them. Just for a day. Just for a single should-less day.

This isn’t my idea, though I love it. Instead, it’s actor Ellen Burstyn who originally said it on the WNYC’s Death, Sex and Money show. It was picked up by Science of Us in New York Magazine like this:

I have what I call should-less days. Today is a day where there’s nothing I should do. So I only do what I want to do. And if it’s nap in the afternoon or watch TV and eat ice cream, I get to do it. I had that kind of day yesterday.

Should-less days, I recommend them. Because what I figured out, is we have wiring, I have wiring in my brain that calls me lazy if I’m not doing something. God, you’re so lazy. … And that wiring is there. I haven’t been able to get rid of it.

But what I can do is I can put in another wiring. I can put in should-less days. So when that voice goes off and says, You’re being lazy, I turn to the other wiring in my brain that says, No, this is a should-less day, and I’m doing what I want.

Give Yourself a ‘Should-less’ Day — Melissa Dahl, Science of Us, New York Magazine (undated, probably 31 October 2014)

Read the full piece. Also, hat tip as ever to Lifehacker for finding it.

Channel your inner Hemingway

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Fast Company did a piece some while ago about Ernest Hemingway and how very specifically productive he was. I didn’t know any of this and I rather like that some of his methods are word-for-word what I do too. Writer Drake Baer picked out six parts of Hemingway’s methods and I particularly like these two:

4) He attacked the early hours.

Hemingway got up insanely early, greeting the dawn with a craftsman’s devotion.

In his own words:

There is no one to disturb you and it is cool or cold and you come to your work and warm as you write. You read what you have written and, as you always stop when you know what is going to happen next, you go on from there. You write until you come to a place where you still have your juice and know what will happen next and you stop and try to live through until the next day when you hit it again. You have started at six in the morning, say, and may go on until noon or be through before that.

5) He protected his time.

Hemingway famously galivanted around Europe as a member of the Lost Generation, typing out novels in Spanish hotel rooms and stories in Parisian lofts. He could work well anywhere, he maintained, as long as the circumstances fit.

As in, he protected his time: “The telephone and visitors are the work destroyers.”

6 Ways to be a Hemingway-Level Productive Badass – Drake Baer, Fast Company (13 September 2013)

Read the full piece to see the other four Hemingway methods, would you?

Dramatic timing

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Pretend you’re presenting Strictly Come Dancing or The X Factor or any of those: spread things out for maximum dramatic effect – and it’ll help you get it done.

This one needs an example. I’ve just taken over running a programme of about 24 writers who are being paired up into buddies. It got complicated: the number varied, everyone must pair with everyone else but only once, some dropped out, some joined, all that. But in the end, last Sunday, I had the list of who was to work with whom.

And as I was about to post it on the group’s secret Facebook group, I stopped. Instead of the whole list, I just put the first pair up. And announced that I would reveal the rest throughout the day. I was called a tease.

Every thirty minutes for the rest of the day I revealed one pair. It was a daft and a fun idea but you can’t believe how it helped me. I became very conscious that I had to write a new, funny announcement every 28 minutes or so. So I’d post the new one and immediately get on with other work I had to do, shovelled through as much of that as I could before my alarm went off and I did another announcement.

I got a huge amount of work done that day and it felt like a game. If there is anything of yours that you can spread out like this, give it a try, okay? It focuses you like nobody’s business.

Now, there is actually a strong chance that not one single one of those writers noticed this because they could’ve just come on at the end of the day and seen the whole list. So next time I’m going to spread it out over days. I don’t think that will help my productivity, I think it’ll be more fun.

Metadata or it didn’t happen

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Our car was filled to the brim, children and dogs and all. Halfway through the two-day trek to see family in Norway, my wife was at the wheel. I was fiddling around with my brand new iPhone, which truly seemed a magical product after years with Nokia and Sony Ericsson phones. The large touchscreen, the integrated GPS, and the 3G data connection made the phone a window to the world where data and the physical finally coexisted and interacted in a way that felt right to me. It was also a window into the behaviors of other people accessing this world.

Someone—I do not know who—had used Gowalla to tag this little island in the middle of the lake as a point of interest, and so the island became interesting to me. The chance meeting with this island, which existed to me only as a data point, has remained in my mind for years. What did the existence of the island, not as a physical place in the middle of a lake in Northern Sweden, but as a digital place discovered on my phone, really mean?

What Happens to a Place When the Data About It Is Lost? – Finn Arne Jørgensen, The Atlantic (24 June 2014)

Well, it means this was surely written between 2007 and 2012 as that’s the lifespan of Gowalla. With that new iPhone reference too, you’re looking at 2007. But such is life, such is the way the web works, this is from The Atlantic which insists it was written this year.

So there are a couple of extra layers to this now. There’s the original point about mysterious points of interest on digital maps and the thought of who placed them there, why they did it and what the place means to them. But now there’s also what happened to this specific place and to all places that were marked on Gowalla and the answer seems to be that they have just gone. Vanished. (There’s a tiny bit about what was supposed to happen to the Gowalla data on Wikipedia. You can trust it about an online site.)

And there’s the business of when this was really written and posted. You may notice on The Blank Screen that every quote has its full first-publication date stated but there is an argument that you make your website seem fresher if you don’t.

I don’t agree with this. Certainly if your latest post is dated six months ago, you’re in trouble. But otherwise, I think you just cost readers some confusion. Most of the time I don’t care when something is written but there are moments when it becomes an issue. Such as here when we can just about place Finn Arne Jørgensen in his car in a certain point in time as well as a certain point in Norway.

Maybe he’s just a very slow writer. But he’s an interesting one. Take a look at the full piece.

Exactly how long you should work every day

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Twenty-four hours.

Sorry? Sleep what?

Recently, the Draugiem Group, a social networking company, added to this growing body of research. Using the time-tracking productivity app DeskTime, they conducted an experiment to see what habits set their most productive employees apart. What they found was that the 10% of employees with the highest productivity surprisingly didn’t put in longer hours than anyone else. In fact, they didn’t even work full eight-hour days. What they did do was take regular breaks. Specifically, they took 17-minute breaks for every 52 minutes of work.

“Turns out, the secret to retaining the highest level of productivity over the span of a workday is not working longer–but working smarter with frequent breaks,” wrote Julia Gifford in The Muse when she posted the study’s results. Employees with the highest levels of productivity worked for 52 minutes with intense purpose, then rested up, allowing their brains time to rejuvenate and prepare for the next work period.

The Exact Amount of Time You Should Work Every Day – Lisa Evans, Fast Company (15 September 2014)

Madness. But okay, maybe persuasive madness. Read Evans’s full feature for more – and particularly on what those most productive 17-minute skivers do during their breaks.

This is the time you feel worst

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When you’ve got a rejection. Or, according to The Atlantic, “depression strikes most around 7 or 8pm.”

It’s from a study that was not just solely American but also primarily about American teenagers. But it was done as an afterthought. There is a US service that’s like a texting equivalent of ChildLine or the Samaritans: teenagers can text in with their problems. You can immediately see how that would be good.

What perhaps Crisis Text Line of New York didn’t immediately see was that texts are logged and stored with a date and timestamp. With masses of texts all automatically, naturally having this information, it was like handing the charity a gigantic information resource.

So there are details about when people needing its help were feeling at their worst. And by when, it’s to the second. Do read the full piece because this technically curious secondary affect of the texting service contains some heartlifting details.

Paper not better than ebook for reading, except…

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I love ’em both, paper and ebooks. But it has been said and I have wondered whether I retain more from things I read on paper than on screens. Maybe so, but if it’s true, it looks like that may be more down to me than to the technology – except in one key respect.

Time.

A new study which found that readers using a Kindle were “significantly” worse than paperback readers at recalling when events occurred in a mystery story is part of major new Europe-wide research looking at the impact of digitisation on the reading experience.

The study, presented in Italy at a conference last month and set to be published as a paper, gave 50 readers the same short story by Elizabeth George to read. Half read the 28-page story on a Kindle, and half in a paperback, with readers then tested on aspects of the story including objects, characters and settings.

Anne Mangen of Norway’s Stavanger University, a lead researcher on the study, thought academics might “find differences in the immersion facilitated by the device, in emotional responses” to the story. Her predictions were based on an earlier study comparing reading an upsetting short story on paper and on iPad. “In this study, we found that paper readers did report higher on measures having to do with empathy and transportation and immersion, and narrative coherence, than iPad readers,” said Mangen.

But instead, the performance was largely similar, except when it came to the timing of events in the story. “The Kindle readers performed significantly worse on the plot reconstruction measure, ie, when they were asked to place 14 events in the correct order.”

Readers absorb less on Kindles than on paper, study finds – Alison Flood, The Guardian (19 August 2014)

‘Course, I only read the full piece on my iPad so maybe it really says something completely different.

Work in 90-minute bursts for best effect*

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*One caveat: I found I work better in hour-long chunks. Many folk do 20 minutes on, 20 off, and so forth. But the thing is to do it in concentrated blocks of time and maybe 90 minutes is a good one.

The theory boils down to the fact that we can’t increase the hours in the day, but we can increase the energy with which we make the most of those hours. Taking short, scheduled breaks throughout the day rejuvenates and restores us physically and mentally, helping us plow through those assignments and to-do lists in a third of the time.

The coolest take away from the article concerns what I now call “work blocks.” In short, after that 90 minutes of work, our bodies and minds need a break. But our 9-5 (or 7-7) work culture demands focus for much, much longer blocks of time, so many of us fight that urge to break by filling up the mug with more coffee, rubbing our eyes and refocusing on the screen.

No more.

Inspired by [New York Times writer Tony] Schwarz and the studies he cited, I created a Daily Schedule that broke up my day into 90-minute Work Blocks, separated by 30 minute Breaks and, in the middle of my day, a 2-hour lunch. I know some of you just spit your coffee out. But you read that right. I take a 2 hour lunch to get a long run or workout in, eat and read from a book or write a few lines in my journal.

During the 30 minute breaks I read, clean, walk to the post office and complete those little, once distracting tasks that now actually kill two birds with one stone. Sometimes, if I didn’t get enough sleep the night before, I’ll even knock off for a cat nap.

Do Less = Do More: The Art of Being Creative and Productive – Chase Jarvis, own blog (27 March 2013)

As always, the full piece is worth a read: particularly so this time, I think, as I just got rather absorbed reading it. Hat tip to 99U.

Don’t do things too early

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The website Fast Company calls someone who does things too soon to be a ‘precrastinator’ –

A precrastinator – one who completes tasks in advance – may think they’re beating procrastinators at their own game but that’s not true

‘Precrastinating’ and Why It’s Just as Bad as Procrastinating – Lisa Evans, Fast Company (14 July 2014)

Go on.

Professor David Rosenbaum and graduate student Cory Adam Potts conducted an experiment in which participants were given the choice of carrying one of two heavy buckets full of pennies down an alleyway. One bucket was placed near participants at the start line, while the other bucket was placed closer to the finish line.

Surprising the researchers, the majority of participants picked up the bucket that was closest to them, even though it meant they had to carry it farther and expend more physical effort. When the participants were asked why they’d chosen that bucket, the majority replied they wanted to get the task done as quickly as possible. The desire to lighten their mental load was stronger than their determination to reduce their physical effort.

I’m not convinced that’s precrastination, I think there’s got to be an element of spatial awareness there, but there is one persuasive point in the full article. There’s the suggestion that procrastinators can do better because they simply have longer to think about things.

Dayflow productivity app (briefly) free

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This isn’t for me, but it may well be for you: Dayflow is for alloting time to specific tasks or goals. The example given is that you want to read for an hour every day. So you set that up and this app reminds you to do it, then tells you when you have.

I’ve been thinking about allotting time to particular projects so that I did keep them going, tootling along, so I’ve grabbed the app while it’s free. Usually Dayflow costs either 69p/£1.99 UK and 99c/$2.99 US so if it’s right for you, it’s bargain even if the brief sale is over by the time you click just about here.