productivity

A quick fix for days you’re below par

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A quick fix when your problem is you and how you're feeling. This works especially if you're feeling slow and lethargic, it's good if you're feeling in any way too below par to get any work done.

Go see somebody.

I don't mean a doctor. I mean arrange to get a lunch or a coffee with someone now.

It may well be that what you ought to be doing is staying right where you are and getting this bastard piece of work done, but the odds are good that you would just continue pushing the pieces around without getting anywhere. And the odds are high that whatever you do accomplish will be about as below par as you.

So if the hour or the day is not going to work out, spend that time or a key part of it going to have a coffee with someone.

Because it does three things.

The obvious first one is that coffee will perk you up, you use a percolator to perk you up now.

But there is also the business of who you go to see. There's the issue of whether they can see you, but before you pick up that phone you need to have thought of someone to call and you need to have an idea of what to call them about. Maybe you can just phone them with the idea of getting a coffee; I tend to need something more to offer them, like it's a coffee about doing this or it's a tea about doing that. Whatever it is, you have to pick the person and you have to think of what you'll say and you have to phone them.

And you'll then have to do that with the next person if your first choice can't make it.

Then when you do meet them, though, that's when the third and by far the biggest boost comes. This works with anyone you meet, anyone at all. But it's greater if it's someone you like. Greater still if it's someone you in any way admire. It is beyond measure greater if you also fancy them.

Whoever they are and whatever you think of the way they flick their hair, you will be performing for them.

There is just no possibility that you will present yourself as this half-dead sloth who could barely type a word. You will bounce. You will lie.

And the lying and the performance will pick you up.

Then get back to work as quickly as you can before it all fades.

Presidential Productivity

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TO DO LIST

Argue with Congress
Pick up laundry
Avoid a land war in Asia

As President Obama gives his State of the Union speech, take a look inside how he works. If POTUS isn't the busiest person in the world, I don't know who is. And you know you can learn from how he physically does the job – regardess of your politics.

Last year, 99U went through detailed articles about the President's day to day regime in Vanity Fair and The New Yorker, amongst others. Culled from those pieces is a straight list of just five things to do when you're juggling the fate of the free world in your hands.

Eeek. Erase things to remember them? Right. Sure.

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Shudder. Hack College suggests that you should erase something you've memorised in order to fix it in your head. I think I went pale at the thought. Write something down, commit it to memory and then hit delete. I swear I just hallucinated a popup dialogue saying “This operation cannot be undone”.

But if you're braver than me, there is more about this and 19 less scary ideas for people with bad memories on Hack College's 20 Memorization Techniques for College Students. Also a great photo.

Spotted by Lifehacker

Pattern weeks part 5 – it worked

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Previously… having cracked getting up at 5am weekdays to write (tomorrow is my 200th time) I determined to better schedule my week. I've replaced my beautiful iMac wallpaper with a very rough and graphically ugly timetable for the week with times for phone calls, development of new pitches, financials and a couple of other things. Most of the week is left blank for the actual work and this is all a pattern for what the week should be, it's never what it actually is. (Read Part 4 here.)

But now, another week along, I think I can call it: the pattern week works.

The bad thing is that it feels like having a job.

I kept the number of sections on the timetable to just a few and yet it's enough that I clock-watch for the first time in my adult working life. I am conscious that the hour for phone calls is coming up. I am very conscious and rather relieved when that hour is done.

The calls may be the biggest success, though. We all have our tough spots, the things we struggle with in business, and for some reason mine is making cold phone calls. I'm a journalist, I've been a journalist, I'm used to the automatic picking up of a phone to call people. If you don't know something and you know who does, ring, ring, hello.

But cold calls pitching for work, I find that hard and one thing I was determined to do this month was make myself do more calls. I decided I would do thirty in January: it's a big number when 1 is hard, but it felt achievable. And since I could obviously only make work calls during the working week, that meant I had to do more than one per day to make the total. I've gone a touch further and scheduled to make calls only four out of five days. It does give me a break on the fifth day but it also means I absolutely have to make several calls each day in order to hit that thirty. So I have to do several and I have to do them at a certain time.

I don't have to.

This is all self-imposed.

But having imposed it on myself, it now feels real. It feels like I have to. I figured that the need to do several and having a starting time to do it means that I will get going and that as I finish one call I will immediately go to the next without thinking.

It's working.

The aim was 30 calls in January and there are 18 days in which to do it. (That's Monday to Thursday, each week.) That means I have to make 1.67 calls per day.

I've made an average of 3.4 instead.

To date. With a week to go.

I've made 48 calls and considering I found 1 so hard, I am hoping that I've also cracked my phone issues. There are definitely moments when it feels like a game and very many moments when yes, I've hung up from one call and been dialling the next in the same breath.

So that's good and the pattern weeks idea has demonstrably helped me in at least this one area.

But what tickles me is that I've learnt in my game, in my various types of writing, phone calls aren't half as effective as emails. I could already do emails: I'm good at emails!

Star Wars – May the Force help you work

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I saw the original Star Wars when I was seven years old and it changed my life. We all have faith in something; usually a mixture of some personal beliefs with modern science. I am like that also. Mostly, I just believe in what works. Which, for me, is The Force. I admit it.

James Altucher of 99U advocates following Star Wars for sage advice on how to be more productive.

He's quite serious. And has a lot to say to persuade you.

Odd that leaves out Yoda's “Do or do not – there is no 'try'” though.

Pattern Weeks part 4 – did it work?

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Previously…

Last year I cracked getting up at 5am every weekday to write and it was a boon. It was bigger than that, it was huge. This year I want to stamp some kind of structure on my weeks, a base pattern for how Monday-Friday should go. It never will: no week is ever going to stick to a plan. But by having one, I hope to be aware of what I should be doing and have each hour be more of a conscious choice to do the plan or go off it.

Six days ago I told you my plan was finally ready for you to see, albeit a bit redacted. Now, read on.

Day 6.

I stuck to the plan perfectly for Monday to Wednesday, inclusive. Then Thursday was a day of meetings and a talk in the evening that ran late into the evening. I can't ever just go to bed when I come back from one of those so it was a late night and that had its impact on Friday.

The best thing from the pattern week is easily that it got me to make calls. This is, for some reason, a real weakness with me: I'm far better yapping face to face and I can write a crackin' email, but cold phone calls are tough. I do go in phases, though. There's a bit about this in my book, The Blank Screen, (US edition, UK edition) where I mention that my most successful calls happen between 11am and noon. That's quite true: I don't understand it, I can't see a particular reason, but I've noticed it. When I was writing that chapter, though, I think I was on a high for some reason because I said I had five calls to make and that I'd just whack through them. I did have them to do and I did whack through them.

But it was unusual. And I have to be aware now that while calls are a difficulty, I do seemingly have these highs and so it's far too soon to tell: did I make my calls this week because of the pattern schedule forcing me to or did I just happen to be good at phoning people? We'll see next week, I suppose. But for now I'm choosing to think it was the pattern. I made sixteen calls and perhaps seven of them were successful.

If you've ever worked in sales – and I haven't so I'm just guessing here – then I imagine the figure of sixteen doesn't impress you but the success rate might. It's certainly encouraging.

There was one other thing that was good about working to this pattern instead of my usual chaotic plate-spinning. And it was also a bad thing. That's great for having something to tell you about, it's ace that I can have a natural bridge between the good and the bad, but I didn't want any bad.

Here's the thing. At 10:59 on each day I was making calls, I would rush to start and then at 12:00 I would stop it and feel great. So far, so excellent. But that happened with each hour that I had planned and the pattern has huge, giant gaps which is where I'm supposed to be doing the work and instead, I'd look at that and think phew, I can relax a bit now. And I did. Too much.

As a result, I don't feel I got enough done in the week and that is exactly the opposite of what this was all supposed to do.

So I'm just going to have to work harder, aren't I?

First world problem solved: copying between Mac and iOS

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Short and simple: buy Scribe and thereafter you can type something on your Mac and it'll just be there on your iPhone or iPad when you turn around. Scribe is free in iOS and US$2.99 for Mac.

Slightly longer and less simple: isn't that what iCloud is supposed to do? Yes, kinda, and it is definitely true that you can and that I do use Evernote for exactly this. I also use Pages for it. And Numbers. But Scribe is meant to be like the clipboard: just as quickly and effortlessly that you copy something and paste it somewhere else, that's Scribe. It's just that you're copying it on your Mac and pasting it on your iOS device.

Hat nod to 99U which says more.

OmniOutliner 4 released today

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The short take on this is that if you bought OmniOutliner 3 from the Omni Group's site any time since January 6, 2011, wait.

Wait for an email that is reportedly heading your way with details of how exactly you can get the new OmniOutliner 4 for free. Free. Nothing. De nada.

Similarly, if you bought version 3 of this extremely good outlining application from the Mac App Store in that time, you'll also get it for free and you also have to wait a bit. The app has yet to work its way through the Apple approval system but when it goes live, it's yours.

But otherwise, go to the Omni Group site now with a credit card. If you've ever bought a previous version of OmniOutliner, you'll find you don't have to spend a huge amount to get the new one. And if you never have, wait a second: watch the introductory video about the new version.

And then whip out the card or tap whatever dangerously handy keystroke you have to make 1Password enter your CC details into online store forms.

Full price is $49.99, paid upgrades start at $24.99 and if you're eligible for a free upgrade, you'll never guess how much it will cost you.

I can't say I have a on/off love affair with outliners, it's a bit more of a tepid relationship that that. But I used to loathe them, I still get edgy, but OmniOutliner just got me through so many different and difficult projects that I am a fan.

Now you shouldn’t focus on your goals

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Not that we’re winging it here, no. You may have heard that it’s good to focus on how productive/happy/fit/slim/sexy you will be after you do whatever masochistic work you’re putting yourself through. But the site 99U says nah.

By all means visualize your goals to help get yourself started in the first place, but once you’re underway, try to let your long-term mission fade a little into the background. Revel in the process and you’re more likely to make it to the finishing line.

I don’t really have a problem with that: the journey is the reward (as Lifehacker, which pointed me at this article, mentioned too) and that’s fine. That’s drama, really. Plus the rest of that 99U piece has some rather interesting points about how subtly people can be affected by the smallest things.