How Microsoft Word became useful again

Originally, Microsoft refused to put Word on the iPhone or iPad and trusted that its millions of users would go oh, okay then, we won’t buy an iPad. It didn’t work out quite like that and a fair short summary is that Microsoft shot itself in the foot many, many times.

For once people bought iPads and were therefore required to use alternatives to Word, they discovered there are alternatives to Word. Suddenly all of Word’s brilliance gets forgotten and all of its outrageously irritating problems get remembered as we go discover we can get more done without it. In truth we actually can’t: Word is the most powerful word processor there is but with great power comes stupid problems so something which technically does less is much more useful because we can use it more. If you can get your writing done without Word changing the formatting on you, without Word simply crashing just because you dragged in a picture like it said you could, then you get more writing done.

Shunning the iPad was Microsoft doing its once typical and once extremely successful technique of pitching its bulk against a competitor but this time the competitor won and the blowback damage to Microsoft was huge. Word ceased to be ubiquitous. People stopped buying Word just because it was Word. Not just people who were buying iPads but people who were buying word processors for any machines. Including Windows PCs.

Good. We are now back in a world where you have many choices for how you write your words and if choice can be overrated, it’s better than when we just had the one.

But last year Microsoft finally brought Word to iOS and I wrote about how surprisingly good it was, particularly on the iPhone. I’ve changed my mind a bit since then: I hardly touch it on my iPhone but I do keep Word on my iPad and I use it from time to time. It’s been steadily improved too, plus the original slightly messy business of how you could read but not write in it unless you paid some money is gone. You can now use Word without a subscription and it’s worth keeping.

I don’t find myself moving over to it for everything, even though I’d like to find one single application I could use everywhere. As it is, I’ll write on Drafts 4 for iOS, or Pages for iOS and OS X, on Evernote everywhere, Simplenote in many places and occasionally Word. I feel slightly schizophrenic which is fine, but I also find my writing is all over the place. I’ve a hundred or more pieces in TextEdit. A dozen in OmniOutliner. It can take me a spell to find what I’m sure I wrote the other day.

So I can appreciate what this fella Andrew Cunningham says in Ars Technica. The short summary is that he’s now turned. It took the new beta version of Word for Mac to tip him over, but having the one word processor on OS X, iOS, Windows and Android has snared him:

So yes, Microsoft didn’t make it to the iPad or to any of these other platforms as quickly as it could have or should have. There will be people, including some at Ars, who found other non-Microsoft solutions that worked for them in the meantime. But I find myself revising my initial “too little too late” stance to something closer to “better late than never.” A subtle distinction, maybe, but an important one.

You win, Microsoft: How I accidentally went back to Microsoft Word – Andrew Cunningham, Ars Technica (20 June 2015)

Read the full piece.

David Allen: You’re Doing it Wrong

Previously… David Allen is the author of Getting Things Done, easily one of the cleverest books I’ve read, certainly one of the most very useful, but also unfortunately just a bit irritatingly with corporate-speak. I mean, come on. Genuinely tremendous ideas explained in ways that don’t explain and do make you wish you’d never started his book.

Fast Company has a new interview with him which they summarise with this headline: “The father of Getting Things Done: You’re Getting Me All Wrong”. And I just find that so aggravating. Read the actual interview, though, and the worst you can say that he comes across as smug. There’s more about his belief we need six “horizons of focus” and I just gesticulated at Fast Company for letting him say that without following him up with “Eh?”.

Bringing those horizons into balance requires reflection, he says. “If you want to say, ‘Am I focused on the right thing?’ I would say, which one of those conversations has not been matured sufficiently or lined up with the other ones appropriately? Some people need to focus more on their goals. Some people need to stop focusing on their goals and actually get shit done.”

The Father of ‘Getting Things Done’: You’re Getting Me All Wrong – Ciara Byrne, Fast Company (16 June 2015)

If you got through that quote, you got to a good bit. Who could disagree with the need to get shit done? That’s GTD in a nutshell: not the shit, at least not in that way, not the ideas, but the amount you have to get through to find the good bits. It’s just that the good bits are clever and immensely useful. Read the full piece.

Amazon to pay authors per page read

From next month, Amazon’s Kindle Unlimited and Kindle Owners’ Lending Library will pay out royalties “based on the number of pages read”.

So if your book is opened on someone’s Kindle and they leave page 1 on there long enough that they could’ve read it, you get cash. It’s not entirely 1 page equals 1 payment: instead, the money comes from a pot that is shared amongst all authors whose work gets included and then gets read. Says Amazon:

Here are some examples of how it would work if the fund was $10M and 100,000,000 total pages were read in the month:
The author of a 100 page book that was borrowed and read completely 100 times would earn $1,000 ($10 million multiplied by 10,000 pages for this author divided by 100,000,000 total pages).

The author of a 200 page book that was borrowed and read completely 100 times would earn $2,000 ($10 million multiplied by 20,000 pages for this author divided by 100,000,000 total pages).

The author of a 200 page book that was borrowed 100 times but only read halfway through on average would earn $1,000 ($10 million multiplied by 10,000 pages for this author divided by 100,000,000 total pages).

Kindle Unlimited Pages Read – Amazon

It’s that bit about a page not actually being read, there’s no way to know that, but it needs to be open on the Kindle for long enough that it could have been. There’s got to be a way to game that.

Read the full Amazon detail, though be warned it’s (possibly deliberately) the most boring thing you’ll see today.

How to be productive in the evenings

Who says you should be? You’ve worked all day, put your feet up. Except, when you’re writing there is a need to keep going and there is a satisfaction in having done so. Or at least there’s a hell of a dissatisfaction or plain misery in having gone another week or month or year without writing.

Lifehacker has the answer. It has several answers and here’s a taster of the first one, which also happens to be the one I most agree with and do my most to follow too:

Get Started As Soon As You Get Home

A number of you [in a discussion thread] said that if you wait until you’ve had dinner or spent some time with your family, it’s too late and your energy is gone—you’re too far out of “the zone” to really get back into it. The solution? Walk through the door, say hello to everyone, and head right for your workspace at home to do a little work. Whether it’s a few minutes or an hour, getting started as soon as you get home and you’re still in work mode goes a long way.

How To Stay Productive After Work – Alan Henry, Lifehacker (26 June 2015)

Read the full piece.

Create something solely for yourself

We spend all this time writing for audiences – from real live audiences to commissioners and producers – but have a go at doing something just for you instead.

Building small, self-contained projects is a great way to learn and expand on your skills. When you learn by building something new instead of just through reading and theory, you learn implicitly rather than explicitly, and are more likely to retain and use the knowledge you’ve gained.

“Forget the rules, and learn from first-hand experience instead. There’s so much more to be gained from not knowing how to do things the ‘correct’ way, and learning to do them your own way.” Richard Branson

Why you should make things no one will use – Belle Beth Cooper, Crew blog (undated)

It’s not a long piece but there’s a lot in it. I’d not heard of the Crew blog: I got this via 99U.

How to cope with summer

It’s hot, you’re supposed to be on holiday and enjoying yourself, but did I mention it’s hot? You’re working but shouldn’t be. You’re not working but should be. Summer is hell and sometimes it’s as hot as there.

The Positivity Blog has a lot of advice on how to chill out in every sense. I’m not keen on all of it but I like this one about what to do when you’re not working, when you are on holiday:

Go slow. You’ll be less stressed. And you’ll enjoy all the people, sights and experiences so much more because you’ll naturally take the time to appreciate them.

10 Small Ways to Make this the Least Stressful Summer of Your Life – Henrik Edberg, Positivity Blog (10 June 2015)

You could also bring some work with you. That’s my contribution here.

Read the full piece.

How to survive boring meetings

This is about meetings at work. If it’s a commissioning meeting about you or you’re pitching to someone, you won’t be bored. Every other meeting, you will. Now, clearly, the most useful and productive thing you could do in a typical work meeting is to get out of it. But since you’re lumbered, do this instead.

Next time you’re in one and somebody is droning on about stuff you have no need or use or desire for, make notes as if you have need and use and desire for it all. It passes the time and that’d be enough because anything that gets you through a meeting is worth it.

But along the way, there are going to be things you spot that actually might be interesting. Usually they’re lost in the droning, but you’ve got them there and they’re standing out at you. Also, you will often get lumbered with some task you have to do. Treat these the same way.

Specifically, when you’ve written in the meeting, put this in the left margin next to them: “- – “. Two dashes. Some people draw a little cube. Some just swipe the pen down to make a large stroke before the first word.

Whatever mark you make, make a mark. Whether you’re handwriting on paper or typing into your iPad, make a mark like this and later you can very quickly see what you’ve got to do. You can very quickly pick out the tasks from the droning.

You know I like technology, though, right? I do this in Drafts 4 on my iPad and recently I’ve been using the @ symbol followed by a space, my name and a colon before the task. That sounds tedious and unnecessary but for how there is a free script you can get for Drafts. Press one button and it scoots through all the droning, finds those @ marks and pops each one into my OmniFocus To Do list.

If you have Drafts 4 – er, and also OmniFocus – go get that script here.

Don’t talk back to your boss.

Not even that one. The one who deserves it. I’m not convinced we need actual research on this – if your boss is bad enough that you want be abusive right back in their stinking face then they are also bad enough to fire you for it – but Harvard Business Review has looked into it.

It was a quiet day.

But there are figures that suggest maybe there are times when you should bite back and then there are figures that say nooooo. I expect those latter figure are chiefly unemployment statistics but if you’re having trouble with a manager or an important client, take a read and let it out.

The alternative hypothesis [to previous studies] that would maybe help us explain why people are hostile toward a hostile boss — we called it the buffering hypothesis in this study — is the idea that if you reciprocate your boss’s hostility, it will actually make things a little bit better and you will feel more satisfied, or not as depressed and psychologically harmed.

Our reasoning behind that second hypothesis is that if you reciprocate a boss’s hostility, you are less likely to feel like a victim. Now, we had never studied the idea that a person would report that they feel like they are a victim when their boss is hostile, but it seemed to make some sense.

So maybe if you reciprocate the boss’s hostility, it will make you feel like you are asserting some control over your situation, you are responding in some way, then you will not feel as victimized.

We found a surprising result: although a person is more likely to feel like a victim when their boss is hostile toward them, they are much less likely to feel like a victim when they reciprocate their boss’s hostility.

What Research Shows About Talking Back to a Jerk Boss – Walter Frick, Harvard Business Review (9 April 2015)

Read the full piece.

Twelve Ways to Reduce Your Anxiety

The Positivity Blog – seriously, could that name be any more Hallmark Card happy clappy? – spends its time being very cheerfully upbeat about everything but once in a while it does hit home with a smart piece. This time it has solutions to when your stomach is churning. We’re creative people, we churn for a living, so I reckon even if one or two of the dozen methods help us out, it’s worth looking into. Although one of the suggestions is to do a workout, so, you know, already it’s 11 Powerful Ways to Reduce Your Anxiety and 1 to Increase it.

1. Breathe.

Sit down, in a quiet place if possible. Breathe a little deeper than usual and do it with your belly and not with your chest. For just a minute or two focus on only the air going in and out of your nostrils. Nothing else.

This will calm your mind and body down. And it will bring your attention back to the present moment instead of it being lost in scary, future scenarios or bad memories from the past.

12 Powerful Ways to Reduce Your Anxiety – Henrik Edberg, Positivity Blog (8 April 2015)

This isn’t on my mind because as I’ve got three speaking engagements back to back now. I might just breathe out a little and go re-read the full piece. Mind you, advice number 2 begins “Get Good Knowledge” and that phrasing gives me pause.

Get more out of that expensive computer of yours

I’m not saying you and I should spend more time in front of our computers. I’m saying that while you’re there, you can make these things work harder for you.

Seriously, how much did that thing cost you? And you’re just switching it on to write in Word, check out Facebook and send the odd email?

Take a minute to just look into it a bit more. You spend a lot of time writing, for one thing: start there. Start with how no matter what word processor you use, I know that it is replete with shortcuts. You know how much, much, much faster it is to open a document by pressing Control-O on PCs or Command-O on Macs? There’s more. Google the name of your word processor and the phrase “keyboard shortcuts”. You will recoil at how many there are, but learn a couple of them now and they will become muscle memory.

This isn’t about teaching yourself something, not really, and it’s not even exactly about getting faster at the repetitive things you have to do on your computer. It’s about removing obstacles. Someone asked me recently about the whole Blank Screen thing and why I prattle on in workshops, books and online. Among many reasons – you know me, I can’t be concise – I remembered that I’d shown someone how to speed up a thing on her website.

I created a button for her which meant to write something on her site, she pressed that instead of schlepping through the most tortuous series of steps to get into where she could right. The result is that, yes, it’s quicker for her, but the real result and the reason I talk to you so much, is that because it’s quicker, she does it.

She does it more. She does it a lot. It is great to see her dusty old blog become this active, sparkling new thing.

My book goes as far into this as you usefully can while keeping you awake and more specific issues have cropped up in most mentoring sessions I do. I wouldn’t want to force you to become as technology dependent as I am – but you already are, you already have that computer, get more out of it.

I wanted to say this to you now because it’s on my mind and it’s part of a project I’m working on for later in the year. But you say something and then you realise it: do take a look at my Blank Screen mentoring service as this is just one thing you’ll find it good for.