Advice

The Sweet Setup picks OmniFocus 2 as best To Do manager

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Quite right, too. But where I took some years to find OmniFocus for myself, The Sweet Setup has done the same in a compressed way. Plus, it shows you its working out. So there’s a lot in this long article even if you don’t or can’t run OmniFocus: it includes much To Do software that is very good and says why each didn’t come top so that you can decide what’s important to you or not.

After much deliberation, soul searching, and not a little stress, I have come to the conclusion that the best productivity and GTD application suite for Mac and iOS users is OmniFocus.

This is no small decision. 5–6 years ago, this was an almost non-existent category of software. Today, solid options abound — from simple list-keeping to complex project management, GTD apps cover a wide spectrum of styles, workflows, and processes.

Our favorite productivity and GTD app suite for Mac, iPhone, and iPad – Chris Bowler, The Sweet Setup (21 October 2014

Read the full piece. Highly recommended.

Refresh gets a spot on Notification Centre (still USA-only)

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Refresh is the app that seems a bit mystical when it presents you with a dossier (its phrase) about the person you are just walking up to meet. Mystical and maybe a wee bit creepy. But sometimes also so useful. Useful enough that I keep mentioning it to you even though it remains a US-only app.

And useful enough that yesterday’s Forbes roundup video of best productivity apps included it, though the presenters didn’t seem to glom onto the creepy mystical element so much. I’m just sensitive.

It’s also not quite useful enough to be as useful as you’d expect. I reviewed it months ago and forgot I had it until some many weeks later when it chimed up with one of these dossiers. But it does it for this person and not for that, it does it before this meeting and not that. And it hasn’t chimed a dossier at me in two months. Enough so that I forgot I still had it, until I got this email telling me about a new update:

There’s a new Refresh for you to try.

We updated the app you know and love to take advantage of new features in iOS 8. You can now install a Refresh widget in the Notification Center to see who you’re meeting each day, and insights display beautifully on any screen including iPhone 6 and iPad!

To install the new Refresh widget, update your app and then click “Edit” on the bottom of your Today screen. Click the green plus next to Refresh and you’re good to go!

Refresh now available as a Notification Center widget! – email from Bhavin Shah, Refresh (21 October 2014)

I am slightly confused by this: the Refresh app itself says you need to update to the new version and then delete the old. Cool. Happens all the time: a brand new app downloads and until you delete the old one, you’ve got two on your iPhone and it all ends in hilarious consequences. But this time, once I’d tapped its update button, there was no second copy. Can’t see where the old one is to delete. Actually would be hard-pressed to tell you for sure that what I have is the new version, except that it does have that bit in notification centre.

Which on my iPhone right now looks thisaway:

I like that it’s Yasmin I’m meeting because she’s an author who routinely fakes all her personal information on Facebook and Twitter and Linkedin so that description of her is nonsense.

If you’re in the US or, like I do, have a US iTunes account then you can get Refresh here and it’s free.

I’d need the buttons to stay down

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This looks like a slice of our past and you want it, you want to try this.

Remember what it felt like to press play and record at the same time? Back before streaming and downloading and blogs and YouTube, music meant CDs and Smash Hits and the NME and taping off the radio — and this delightfully retro Raspberry Pi creation recreates that physical connection with music for the 21st century.

Raspberry Pi is the low-cost computing system that allows you to build all kinds of bespoke gadgets from basic components, teaching novices how to code and limited only by your imagination. British developer and maker Matt Brailsford has used the DIY system to combine the technology of today — Raspberry Pi, Spotify, and NFC tags — with the retro tech of yesterday to build a media server that streams different playlists when different cassette tapes are inserted.

Rewind: This Raspberry Pi cassette player plays Spotify tunes from actual tapes – Rich Trenholm, CNET (21 October 2014)

I don’t miss cassettes except that I guess that’s a lie, I see this and I do. Lots of memories, though a key one is of how the buttons would stay down when you press them:

Read the full piece.

Just say no, for the love of god, say no

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We writers have a habit of bowing to authority, which seems a little strange given our jobs and how we avoid regular employment. But if we pitch an idea to a producer, we feel as if we are then waiting for word on high. We do that thing of wondering whether we can dare chase them, whether we can contact many producers at the same time or will we offend them by going to several.

The trouble is that we end up convincing producers and they treat us like that. They’ll get back to us or they won’t, they’ll deign to answer or they won’t. This is changing, this is dying out and I’ve been fortunate with the producers I’ve got but let us and them all remember that this is a job. We both hope that it will also be art, but it’s a job.

I just had a thing where a sudden change meant I needed to find a different producer and I did. But time was tight and I told him straight, if you don’t fancy it, just tell me and I’ll find someone else.

I’ve yet to hear back from him. And there’s little point now as the deadline is gone. What annoys me is that the idea was good and yet it might as well be forgotten forever: there’s a very specific time that this type of thing can be pitched and when that comes around again, even I will think my idea is stale.

We dread rejections but we cope with them. I think some producers dread rejecting us, but for the love og god, get over it and just tell us no. Everybody wants a yes, nobody wants a no, but we can’t do a damn thing without one or the other.

Apple’s iOS 8.1 is out and adds some goodies

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I’ve a friend I like a lot who doesn’t have an iPhone. I know. But when she texts me, I can be knee deep in my Mac or on my iPad and I’ve got to get out my phone and send her a reply from there. I know, crazy.

As of now, in fact as of about midnight last night, that ends.

With iOS 8.1, when she texts me in her ordinary texting way, my iPhone will get it in its ordinary way but will automatically, unthinkingly, un-setting-up-ily pass that text on to my Mac and iPad. She’ll be there in amongst everyone else I exchange iMessages with.

And I’ll be able to reply to her from there.

So, yes, I’ll type at my Mac and it will pass the text over iMessage to my iPhone and my iPhone will text it out to her but you are reading the only time I will ever have to spend even this long thinking about it. It’ll just be what happens.

You can get iOS 8.1 on your iPhone and iPad now. Open Settings, General and tap on Software Update.

Video: Forbes on the best productivity apps

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There’s a pile in here that I hadn’t heard of. I think the format of having two blokes stand there talking to each other is as irritating in this as it is on television – what, no, really, I am so surprised to learn of this app you’ve only mentioned in every rehearsal and while we were writing the script – but what they’ve got to say is useful.

What You Eat Affects Your Productivity

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So grab a bottle of whisky, put your feet up with a burger and read this:

Think back to your most productive workday in the past week. Now ask yourself: On that afternoon, what did you have for lunch?

When we think about the factors that contribute to workplace performance, we rarely give much consideration to food. For those of us battling to stay on top of emails, meetings, and deadlines, food is simply fuel.

But as it turns out, this analogy is misleading. The foods we eat affect us more than we realize. With fuel, you can reliably expect the same performance from your car no matter what brand of unleaded you put in your tank. Food is different. Imagine a world where filling up at Mobil meant avoiding all traffic and using BP meant driving no faster than 20 miles an hour. Would you then be so cavalier about where you purchased your gas?

Food has a direct impact on our cognitive performance, which is why a poor decision at lunch can derail an entire afternoon.

What You Eat Affects Your Productivity – Ron Friedman, Harvard Business Review (17 October 2014

Read the full piece.

Dear Sir or Madam, you don’t know me, but…

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That headline sounds like I’m sending you a poison pen letter. Which is interesting, because the crux of this is how you can and how you should give someone a certain impression within a very few words. Just hopefully a good one. Hopefully a good impression that leads to work. For this is about those times when you approach a company or a person cold. I want you to see an article from Contently that talks about how you do this approach.

But first, note that it is an American article. That shouldn’t matter except that it does have certain assumptions about freelance life that I think are particular to the States. Even its central tenet has a term, “letter of introduction or LOI” which I’ve not heard before today. That could be me being thick. But then it could also be me being the person who hasn’t written an actual letter to a company in over twenty years.

I think all this still applies to emails of introduction, or I wouldn’t be suggesting you read it, but just take a look and see what you think. Here’s how the article starts:

The letter of introduction, or LOI as it’s known among freelancers, is our written equivalent of an elevator speech, the 20-second blast job-seekers use when shaking hands at interviews. Instead of pitching a new story idea—the classic way freelancers seek work—a written intro describes a story you already know by heart: your professional experience.

LOIs can be vital assets to freelancers because they initiate a relationship instead of a single assignment. And to get results, they should be precise, not flowery or filled with your life story.

Freelance Formal: How to Write an Intro Letter That Maximizes Your Chances of Scoring Work – Holly Ocasio Rizzo, Contently (17 October 2014)

Read the full piece.

RTFM – but what a beautiful manual to read

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I got my start writing computer manuals. Wait. I got my start in BBC local radio. I got a lot of starts. I’m still starting. But one of them was that I was employed writing computer manuals. It’s called being a technical author and I’m afraid there was a big part of me that always heard that as only technically being an author.

There was a woman – sorry, I’ve forgotten her name, this was a very long time ago – who I felt was a kind of technical author groupie. It’s probably good that I’ve forgotten her name, then. But I don’t mean she threw her FiloFax at me, she wasn’t a groupie of mine, she was of the industry. I remember a group of us talking about our writing ambitions and she was really clear about hers: she wanted to be a technical author. Yes, I said, and then? No. Technical Author. That’s it.

I’m afraid I felt that was a pretty severe lack of ambition. But I think I was also wrong. Computer manuals to me were, yes, a way to help people use these preposterously complex tools but there was an element of me feeling they shouldn’t be that preposterously complex. One local government official phoned in to the office to say thanks: finally he understood how a particular key feature worked. Do you feel good when you get that call or not?

But.

Hopefully for this woman and certainly for some technical authors, manuals have turned into something more. Something I think you would say is art.

When you invest seven figures in securing one of the most exotic, exclusive vehicles ever made, perhaps you just expect that the owner’s manual is going to be a work of art. I don’t know, I’ve never been in that position. Every owner’s manual I’ve ever had has ended up stuffed in a glovebox, pages greasy, creased, and torn.

With the McLaren F1, mishandling the owner’s manual would be a crime — doubly so after you hear the amount of thought and effort that went into it. Mark Roberts, the man who hand-sketched the artwork for the manual leading up to the supercar’s release over 20 years ago, describes the process in a video released by McLaren this week. “We were actively encouraged to make it more and more special,” he says.

This is the most beautiful owner’s manual you’ve ever seen – Chris Ziegler, The Verge (18 October 2014)

Read more about the video and the manual in full piece on The Verge.

Eat that

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Okay, so, there is no question but that the best food in the world is dark chocolate and that the best drink in the world is builders’-strength Yorkshire Tea. Easy. Some poor eejits don’t realise this, though, and have gone off on some damn fool idealistic crusade to find out what foods make you sleep well and which ones keep you up.

Tossing and turning. Long, sleepless nights. They’re draining, frustrating, and, well, exhausting—physically and mentally. And they’re usually unnecessary, experts say, but can be counteracted by minor dietary tweaks. Indeed, what you put in your mouth can directly affect how many ZZZs come out. “The majority of people with day-to-day insomnia could be sleeping like puppies if they made just a few changes,” says Jacob Teitelbaum, medical director of the Fibromyalgia and Fatigue Centers, which are located nationwide, and author of From Fatigued to Fantastic. “And if you know how to eat right? You’re going to be way ahead of the game.”

From cherries to almonds, consider these soothing, snooze-inducing foods:

Bananas. Make them a daily staple. They’re packed with potassium and magnesium, nutrients that double as natural muscle relaxants. Plus, they contain the sleep-inducing amino acid tryptophan, which ultimately turns into serotonin and melatonin in the brain. Serotonin is a neurotransmitter that promotes relaxation; melatonin is a chemical that promotes sleepiness. It takes about an hour for tryptophan to reach the brain, so plan your snack accordingly.

[See: Top-Rated Diets Overall]

Sleep-Promoting (and Sleep-Stealing) Foods – Angela Haupt, US News (19 July 2012)

Bananas are just the first of the good ones and there some bad boys in there too. Read the full piece.