Work less, make more

Maybe this doesn’t apply when you’re trying to juggle a 9-5 job and writing or you’re a writer with a baby on your arm half the day, but there is an argument that the number of hours you work does not equal the amount you get done.

A properly dry academic research paper by John Pencavel looked into it and 25 pages later concluded:

This re-examination of the recommendations relating to hours of work of the HMWC finds them
broadly consistent with our analysis: at the levels of working hours in 1915 and 1916 during the War, hours reductions would have had small or no damaging effects on output; those weeks without a day of rest from work had about ten percent lower output than weeks when there was no work on Sunday holding weekly hours constant; night work was not less productive than day work and, indeed, may have been slightly more productive.

The Productivity of Working Hours – discussion paper no. 8129 – John Pencavel, Stanford University and IZA (April 2014)

That link is to the full PDF of the research paper so only click it if you’re really interested in this stuff to academic detail.

If you’re not, it boils down to how working 55 hours can achieve the same results as working 70 and I think we knew that. We ignore it and press on into the night, but the quality of our work and the speed drops stone-like after a while.

So don’t do that, okay?

Via LinkedIn and

Matilda Kahl on wearing the same thing to work every day

Here’s a thing. The initial story here is that there’s this New York Saatchi & Saatchi director named Matilda Kahl who wrote in Harper’s Bazaar about why she has worn the same outfit to the office every day for three years. It’s an interesting piece and that’s what I want to point you at, but the journey to my even hearing of this has been depressingly revealing.

I don’t know the initial lead, it was something about outfits and productivity – the way that putting your clothes out the night before is a boon to your morning – but I read about Kahl on The Stylist website. Headlines aren’t necessarily written by the article writer but compare the difference between Kahl’s original and The Stylist’s take on it.

Woman wears same outfit every day to combat stress and boost productivity

Why I Wear the Exact Same Thing to Work Every Day

Even without the first-person part, you know which is which because the Stylist one leads with the word ‘Woman’. This is news because Kahl is a woman. Not because she’s a Creative/Art Director but because she’s a she. Business Insider took the same route and the Daily Mail website is just a barrage of beauty products around a slim central column text that says “every day for THREE years” and gets in a plug for a particular clothing firm. The Mail also claims to have interviewed Kahl but – what are the odds? – she appears to have ‘told’ them exactly the same words she wrote in her own piece.

But then Harper’s Bazaar, the site of her original post, interrupts your reading with a full-screen advert for an email newsletter headed “12 Shoes Every Woman Should Own”.

I’m mithered over this because of the Mail’s claiming an interview, I’m mithered because of the eye-hurting page that Mail feature is on, I’m definitely mithered because the fact that Kahl is a woman is both why this is getting any coverage – and ultimately it’s why I’m covering it too. I don’t like that but I do like that Kahl did this. I like it in part because I’ve been in meetings where I’ve felt incorrectly dressed so while I’ve not recognised the same pressures a professional New York creative has, I still recognised some of this:

About three years ago, I had one of those typical Monday mornings that many women have experienced. With a fairly important meeting on the horizon, I started to try on different outfits, lacking any real direction or plan. As an art director at one of the leading creative advertising agencies in New York, I’m given complete freedom over what I wear to the office, but that still left me questioning each piece that I added or subtracted from my outfit. “Is this too formal? Is that too out there? Is this dress too short?” I finally chose something I regretted as soon as I hit the subway platform.

As I arrived at work, my stress level only increased as I saw my male creative partner and other male co-workers having a “brodown” with the new boss as they entered the meeting room—a room I was supposed to already be inside. I just stood there—paralyzed by the fact that I was not only late, but unprepared. And my sweater was inside out. I had completely stressed myself out, and for what? This was not the first morning I’d felt this unnecessary panic, but that day I decided it would be the last.

The frustration I felt walking into that meeting late remained with me. Should it really be this hard? I knew my male colleagues were taken seriously no matter what they wore—and I highly doubted they put in as much sartorial time and effort as I had. But gender issues aside, I needed to come up with a solution to simplify this morning struggle.

Why I Wear the Exact Same Thing to Work Every Day – Matilda Kahl, Harper’s Bazaar (3 April 2015)

It’s not really the exact same thing – what is she, a man? – but it’s 15 of the same blouse and so on. Read the full piece if nothing else because you want to see what her outfit looks like. Just don’t read the comments, okay? There’s plenty in support of her but plenty that are not.

The Onion: Scientists Posit Theoretical ‘Productive Weekend’

Perhaps within our lifetime we will even see to-do lists whittled down or even eradicated by Sunday nights, reversing the current trend of growth over the 48-hour weekend period. It’s truly a transformative prospect.

Scientists Posit Theoretical ‘Productive Weekend’ – no author listed, The Onion (18 August 2014)

Read the full piece.

Quick wins and the Quick Win Hour

Find a few things on your To Do list that won’t take a lot of time and do them. They’re quick wins because without much time and probably without much effort, you’ve knocked some stuff off your list.

It’s like taking baby steps or building up to doing something big except these things were real and they needed to be done so you’ve built up usefully. The sense you have that you’re on your way, you’re getting things sorted out, is real because it is real.

You can’t just do the quick stuff, you have to buckle down to the difficult and the long, but knocking off a few fast tasks is a good way to get yourself started on those.

Some To Do software including OmniFocus lets you say how long you think a task will take. I have never used this. I never will. I just think the time I spend working out time I’ll spend on a task is time I could be spending doing the task. Nonetheless, if you like doing this or it feels more natural to you than it does to me, you can assign approximate times to any or all of your tasks – and then choose to see a list of all those taking 10 minutes or less.

There are also To Do apps that let you assign an energy level to a task. I don’t even know if my OmniFocus does this because I’m not sure where to look. But if your To Do app does this, you could get it show you all the tasks that don’t need much oomph from you. All the ten minute tasks that you can do in your sleep: that’s a To Do list you can knock through quickly.

One thing I do often do is a Quick Win Hour. Take a moment to find ten things on your list or make up ten new things. Whichever it is, you do ten and you do that very, very quickly. Then you set a timer on your phone for one hour and you do all ten.

I’ve done this perhaps half a dozen times over the last two years and only once did I ever complete all ten within the time but, grief, it was close every other time. And despite or maybe because of my being so focused on the ten and the hour, I didn’t really register that each time I was getting up to ten things done off my list.

Before you raid the fridge…

The other weekend I was working so much that Angela would occasionally drop food parcels off at my desk for me. More often I’m working so much and so is she that one or either of us will raid the fridge. Now, this won’t strictly be a piece of productivity advice except that if you get it wrong, you get food poisoning and your productivity is going to be focused very firmly on toilet bowls for a time.

Lifehacker has a good guide to what it actually means when food says it’s best before a certain date, or must be used by another, or sold by a third. It comes down to how most of the time you’re fine for a while after those dates but give it a nose and if the thing whiffs, don’t eat it.

Read the full piece.

Yeah, yeah, whatever, for sure

I’d like to think that this hasn’t happened to me, that I haven’t done it, but I’m not sure I can. Certainly, this Lifehacker article rang a bell or two with me because I’ve seen it happen to other people:

There’s a jerk inside all of us: we roll our eyes when someone in line has a complicated order, curse at little old ladies who don’t drive fast enough, and sneer at people who are just too happy. Over time, that snark kills our productivity and poisons our relationships.

There’s a difference between being occasionally sarcastic and a little derisive in your head, but when negativity becomes your default reaction, you have a problem.

The Snarky Voice in Your Head is Killing your Productivity; Here’s How to Stop it – Alan Henry, Lifehacker (27 June 2012)

The idea is that if you default to witty comments, you only do witty comments and you’re missing action.

Read the full piece for how it claims to show “how to keep your inner asshole in check”.

Become the smartest person in the room

I’m not certain I agree with this because I do agree with the Aaron Sorkin line from Sports Night:

 If you’re dumb, surround yourself with smart people. If you’re smart, surround yourself with smart people who disagree with you.

But, still, it’d be nice to be one of the smart ones and reportedly there are ways to pull that off which don’t involve hiring a bunch of clowns. According to Gwen Moran in Fast Company:

READ . . . A LOT
It stands to reason that actively seeking out challenging, thought-provoking information will make you smarter. A widely reported 2012 study done by researchers at the University of California, published in the journal Frontiers in Neuroanatomy, found that students who spent 100 hours or more studying for the Law School Admission Test (LSAT) actually had changes in their brains. The findings indicated that such intensive study showed changes in the parts of the brain associated with reasoning and thinking.

How to Become the Smartest Person in the Room: Here are Ways to Both Appear Smarter and Actually Up your IQ – Gwen Moran, Fast Company (11 June 2015)

I like that one. I like that a lot. I’m less keen on the very next piece of advice which is some junk about regular exercise. Sheesh.
Read the full piece.