Daftest, best productivity tip

I promise you this is the best tip you’ll hear all week unless you boss has just said you’ll be fired if you don’t pull your finger out. Actually, when you’ve read my tip you might even prefer your boss as he or she is at least succinct and pithy. My advice is long-winded and a chore – but the chore is the thing.

Just pretend for a moment that this works. Starting the next morning you get to your desk, write down what you do and the exact time. Everything you do.

What do I mean by everything? EVERYTHING.

Every time you do it. Every and every. No exceptions. Yes, even “Went to Loo”. “Skived off to write CV behind boss’s back”.

If you’re thinking that’s a waste of time, yep. It is. You’ll end up with an enormous list of utter trivial nonsense – “10:19 Slammed phone down on another sodding PPI call” – but the list will be enormous. It will be far more than you expect and you will have done at least substantially more than you would normally. The time it takes to write that line down is more than made up for by how you start getting twitchy when too many minutes have gone by without doing anything.

You’ll find yourself thinking I can phone Burt, I can email Susan, I can look up that account mess. Suddenly things you’ve put off or just not got around to become these quick things you can do for your list. So you do them and guess what? They’re done.

You will go insane if you do this every day but in emergencies when you’re overwhelmed and feeling like you aren’t capable of doing the job you were hired for, adding this extra burden relieves you. It makes you concentrate on the right here and now instead of the big picture and you need that.

By the way, I cheat. I use TextExpander to pop in the date and time. You knew there’d be technology somewhere. But there doesn’t have to be. A pen will do.

18 June 2015 – 09:00 Stopped nicking articles from my own Blank Screen newsletter

Give away your time to get more

Oh, now I just sound like I write for Hallmark Cards. But, seriously, do things for other people, give your time away and you will have more. Or, okay, it will feel like you've got more time and you will do more: it's the same thing. The site 99U says we suffer from 'time scarcity' and that actually the word 'suffer' is spot-on.

A scarcity mindset turns you into a time miser. You start doing silly things like counting the minutes you spend waiting in line for your coffee or silently cursing every single commuter who slows you down on your way to work. At this point, giving away time seems like the very last thing that you should do.

Yet, saying and acting upon this statement—“I have enough time to be generous with it”—is a surprisingly effective antidote to the time-scarcity mindset. Simply giving your time away to others, even as little as ten minutes, creates a sense of “time affluence.”

In one experiment conducted by professors from Yale, Wharton, and Harvard, people who spent 15 minutes helping to edit research essays by local at-risk students reported that they felt like they had more spare time, committed to spending more time on a follow-up task, and then worked longer on that task. In some magical way, this group of givers was both more productive and felt like they had more time.

We can’t control what happens during our days, but we can control how we react. Usually, “busy” is a state of mind—a trap we can, and should, strive to avoid. Reframe your outlook, and your productivity (and mental health) will thank you.

Escaping the Time-Scarcity Trap – Janet Choi, 99U

Choi has a lot more to say about time management: give her a read.

Watch: “Lucy and the Efficiency Expert”

The full episode from The Lucy Show, first aired 12 December 1966 – 47 years, 5 months and 15 days ago – this is a Lucile Ball comedy about what happens when a Time and Motion kinda guy interferes at work.

Apparently it is now out of copyright – if you know that’s wrong for any reason, do tell me so I can remove this.

 

It was written by Ray Singer, Milt Josefberg and directed by Maury Thompson. Starring Lucille Ball and Phil Silvers.