Talk to your team when you can’t talk to your team

I’ve been working with a firm who has the problem that its very many staff all work different patterns so it’s difficult just knowing who is in today and who you don’t have to worry about why they’re late. Many can and some do work from home, too, so keeping track of everyone is tough and scheduling company-wide meetings is murder.

Don’t tell them, but when I go back in next week, I’m going to recommend they use a certain type of technology to help. In fact, I was going to recommend Slack for certain until I read the Huffington Post’s research into all apps that can help large teams function together. I still almost certainly will recommend it as the HuffPost is certainly praising of it too:

Slack claims to be changing the way teams communicate, and looking at testimonials, it appears to do just that. The desktop and mobile allows teams to chat in channels with conversations divided by subjects, and you can chat and share photos, videos and music. So it’s a bit like having an ongoing meeting which you can dip in and out of. Slack is free to download, with Standard, Plus and Enterprise ($49-99/month) options with enhanced features, like Google apps integration and usage stats.

7 Workplace Chat Apps to Keep Your Team in Sync – Jack Flanagan, Huffington Post (28 March 2015)

Read the full piece to see what all of these apps do and just what they are. And then take a look at Slack. Also, take a look at this video from the Slack company:

The morning routines of writers

There’s a website called My Morning Routine and it collects people’s accounts of how they start their typical working days. For some reason I can’t quite put my finger on yet tickles me, the site includes more writers than any other profession. Maybe everyone else is getting on with their day instead of writing about it.

But I took a stroll through the collection and found this pull quote from writer Amber Rae. I’ve not heard of her before and I was drawn to her section only by the description that she is a ‘fire starter’. I’m glad I looked now because her account is headed by this, which I do very much recognise:

For many years, my morning routine was a result of how other people expected me to show up. I was overwhelmed and off-center because I was ignoring the messages my body was sending me.
My Morning Routine – Amber Rae, My Morning Routine (25 March 2015)

Read the full piece of hers plus, currently 58 other writers and more ordinary people.

Animated guide to the 4-Hour Work Week

A four-hour working week? I think I need to sit down. Can I have a glass of water, please?

There’s this book called The 4-Hour Workweek by Tim Ferris. I haven’t read it. But someone who calls themselves FightMediocrity has done an animated version. It’s really FightMediocrity’s review with doodles and arrows but it’s busy and absorbing. See what you think of it and this entire concept of decimating your hours.

Short thought: productivity is like gardening

Chiefly because I’m just back from looking around a National Gardens Scheme spot, this has just popped into my head.

You plant stuff, you water it regularly, it grows. Just concentrate on the soil and the garden grows.

This is all far too cutesy for me, even though I mean it, so I will just add that sometimes you have to get the builders in to reroute that stream.

Don’t ever say or think ‘that’s good enough’

Brian Grazer, producer of 24 and Arrested Development on how there are no rules to how you achieve success – except maybe on.

“Every once in a while I rationalize quality,” [Brian Grazer] continued. “There are so many decision you make, and you’re trying to do excellence. We know what excellence is. We know what better food is versus not good food. But there’s a rationalizing process—that’s good enough. Anytime the light bulb goes, that’s good enough, it’s shitty!”

Brian Grazer Talks ’24,’ ‘Arrested Development,’ and Regretting ‘Cowboys & Aliens’ at Aspen – Spencer Kornhaber, The Atlantic (4 July 2015)

Read the full piece.

Getting just a wee bit too close to technology

Hand on heart, I don’t give a damn about technology. If you know me above a minute, you think I do because I’m dripping with Apple gear and I talk a lot about how great certain software tools are for my work. But if you are technology-minded and you know me above 90 seconds, you know I’m not in your league and I know nothing.

Specifically, I know nothing about gigahertz and processor speeds and for one example, I can’t follow why one Android phone is better than an iPhone because its processor runs at twice the clock speed yet when I hold them in my hand, the Android is slow as a dog and I’ve already finished what I’m working on with the iPhone.

That’s really my interest: the work. I could not have the career I do without all these tools and when something is that useful to you, when something has directly and measurably changed your working and your actual life, it’s hard not to get attached to it.

I freely admit I may have gone too far. But late last month my iMac got recalled by Apple because of some potential fault. They took it in, they fixed it, they returned it and they did all that for free – but it still meant I was without my frankly beloved iMac for about a week.

I did get two articles out of the experience, though, and actually I really like both of them. Consider this a weekend read and do have a laugh at how broken hearted I got. Here’s Living Without the iMac part 1 and Living without the iMac part 2 – it’s back over on MacNN.com.

“Getting Things Done” in 500 words

Davide Magrin, a blogger, has much the same opinion I do of Getting Things Done by David Allen, specifically:

Getting Things Done by David Allen is a book that I found tedious, excessively long and filled with corporate buzzwords. Fortunately, it also contains extremely interesting and actionable ideas for personal organization and productivity. Even when isolated from the context, these principles apply very well and can be useful in everyday life.

Getting Things Done in 500 words or less – David Magrin (2 July 2015)

But Magrin has gone further than I have and summarised the book, saying:

I believe that if you get a sense of the main ideas of the book and experiment with them on your own a little bit, you can get the same results you would reach reading the whole book. The only differences would be in your life duration (5 hours longer) and in your wallet’s weight (15 bucks heavier).

I don’t mind the bucks as it’s worth it to me to spend a little cash on these things plus of course Allen should be rewarded for the good bits of his works. I do mind the time, though I seemingly read faster than Magrin.

Still, he has got the book down to 500 words – actually, 389. Read the full piece.

Train your bosses to work better

Or at least to work better for and with you. They’ve got a lot on their plate, they know you’re good, it is easy for them to lob more work at you and just assume you’ll do it. After all, you have done every time so far and it’s only cost you an ulcer.

Your employer always keeps a certain distance and it’s always for one good reason, sometimes also for one bad one. The bad is that they’re eejits and up themselves but that type doesn’t last. They last longer than you’d want, but. The good reason is that they will only show you the bits of their job that you need to do yours: they won’t lumber you with the rest of the stuff they’ve got to do, they maybe can’t tell you the rest of the stuff.

(Quick aside? A friend was my manager once at the BBC and she was having a rough time over a particular problem. We chatted like pals and it turned out that she was going to have to let some people go. Yes. I could see the moment those cogs turned and those synapses worked and she remembered that I was highly likely to be one of them. Her face was so funny, I laughed.

On the one hand, it was good and flattering that she could open up to me but on the other, you know she felt bad when she realised. That’s a difficult line to tread when you work for someone you know and like, but it needs to be trod. Especially since I didn’t lose my work then and in fact nobody did. From my point of view, I had some weeks of worry and from hers I was surely distracted and losing time looking for other work, all ultimately for nothing because something outside both our control changed.)

Anyway.

Train your bosses to better understand what you do and what you can do. On Monday morning, email them with a happy note about what five things you’re going to do this week. They probably already know them and it’s certain that something other than those five will come up but email them the list of five on Monday morning. And then on Friday afternoon, email them to say you’ve done those five.

That’s all. It will take ages for this to become a habit for you and for them, but you’re setting out your work for the week and then you are demonstrating that you do it. Without ever suggesting that this is all you’ll do, you’re firstly informing them that they don’t have to think of things for you to do and you’re secondly reinforcing 52 times a year that you do what you say you’ll do.

Your bosses do dump work on you but they also look for things for you to do: they want you happy in the workplace but they want you busy too. You’re an expensive resource and they need to use you fully. With this five-item email, most of the time they will recognise that you’re on the job, you’re on the case, they don’t have to worry about you. And sometimes it will stop them lumbering you with other things. Sometimes.

So it does help them and it does help you in your annual review. But I’m also slightly lying to you.

I don’t care if your bosses ever read your email to them, I only care that you write and send it. Because writing that list of five clarifies your week in your mind and that means you never have to think about it again. Yes, things come up, things change, but for the rest of the week you will not be forever wondering which thing is most urgent to do next.

Sending the list to them adds accountability, again even if they never read it. You’ve said this aloud, that’s what you’ve done.

Then, to be completely honest here, having said aloud that you’re going to do these five things, you will do them. And when you write that Friday afternoon email saying that you have, you will feel great.

And do you know why? Because you are.

Weekend read: the Man Who Solved Cicada 3301 – and so what?

Did you know about this? There’s been an annual puzzle called Cicada 3301 which is online and bloody hard to solve but one man did it – only to find that he was too late.

“Hello. We are looking for highly intelligent individuals. To find them, we have devised a test. There is a message hidden in the image. Find it, and it will lead you on the road to finding us. We look forward to meeting the few who will make it all the way through. Good luck.”

3301 (4 January 2012)

Fast Company has an absorbing account of this mysterious puzzle – there are lots of explanations for why it’s being set but nobody actually knows, or at least nobody who isn’t behind it – and reports:

Joel Eriksson is one of the few known people to have actually solved it since the first challenge appeared online.

“I stumbled upon it on one of the image boards the first image was posted to in 2012,” says Eriksson, a 34-year-old cryptosecurity researcher and developer from Sweden. “Unfortunately, I didn’t see it until some time after it was originally posted, and thus had some catching up to do,” Eriksson says. “Initially, I just thought it would be a nice little brainteaser. I’ve always been interested in anything that can challenge me, and I never give up. In the case of Cicada, the puzzle in question turned out to be a lot more than I thought it would be when I started it.”

Tackling the puzzle would lead Eriksson to rely on a host of skills from steganography to cryptography, to an understanding of ancient Mayan numerology and a familiarity with cyberpunk speculative fiction. As he worked his way from solving one piece of the puzzle to the next, the journey would lead him to discover that the answers lay not just in the digital domain, but in the real world: From clues left on the voicemail of a Texas telephone number to flyers taped to telephone poles in 14 cities around the world. The quest would ultimately return to the deepest layers of the digital world: the dark web.

Meet the Man Who Solved the Mysterious Cicada 3301 Puzzle – Michael Grothaus, Fast Company (25 November 2014)

I have a puzzle of my own: why has this article popped back up into life when it was written eight months ago? I’ve no idea but I’ve checked into it and the Cicada 3301 stuff is still as unknown and mysterious as it was. Read the full piece.

Get more energy without caffeine

I have to ask: why? But over on Reddit, there is a discussion I’ve just seen about how to stir yourself instead of your coffee, specifically:

I know a lot of people whose morning habit is to down a cup of coffee to get them ready for the day. Not only have I seen many articles knock that as a bad thing, but I am also not a lover of hot drinks. At the moment of writing this, it is 10am in the morning and I only woke up 2 hours ago. I am feeling tired and could easily jump back in to bed.
So, how do you increase your energy without consuming caffeine?

How Do You Increase Your Energy without Caffeine? CallumVlogs, /r/productivity (27 April 2015)

He – I just somehow sense it’s a man, I don’t know – is still getting replies today, that’s how it floated up in front of me, but he also got responses immediately including this one:

take a nap – it is overused and trivial, but it works like a charm
take a cold shower – cold is key. Warm relaxes you, cold gets you perked up
make yourself a green smoothie – kale / spinach + a fruit of your choice + water + nuts. The greens will give you quite a boost, the fruit will make the taste good, the nuts will give you some energy lasting energy
juice some veggies – carrots / celery / beats
juice some citrus fruits – lemons / oranges / grapefruits – the vitamin C will give you an energy boost
do some HIIT exercises – you’ll have to push yourself mentally past the barrier of “I don’t have the energy for it”, but you’ll feel like a champ after that

Stormperk

Read the full piece and contribute a strong defence in favour of Pepsi Max, would you?