work

Don’t wait

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Yes, it’s easier to put that phone call off and yes, you’re probably right that you wouldn’t get the work. Everybody is calling, everybody is more qualified than you.

Just promise me that the next time something like this comes up, you say yes or you phone immediately to ask about it. This is easy for me to say because I suspect I have more faith in you that you do, you daft eejit, but because it’s easy for me to say, I’m saying it. Maybe you won’t get the gig but you can do it, you can do it in the way that only you can. Don’t write off an opportunity.

This is also easy for me to say because most of the time, I do it. It is hard, I grant you. Especially the phone call part: for some reason that is a killer for me. If I’m doing a job for you, fine. And I’ve been a journalist for years, it’s natural and second nature to pick up the phone then. But for myself, calling about something I want, it’s tough.

But whenever I haven’t called or I have hesitated, I’ve got nothing.

And whenever I’ve said yes, it’s worked out. Sometimes better than others. Occasionally I’ve looked around wondering what in the world I’m doing here and how will I make it through another two days of this. But usually, it works and works out well.

I can see where I was when I got a round-robin email from a colleague on the Writers’ Guild committee saying he wasn’t able to go to a thing, would one of us want to do it instead? I said yes and filling in for him at one single meeting has led to nearly a year so far of very many and varied jobs that all sprang from there. I get to work and have a really great time with people I’d not heard of before I said yes.

It is true that there are better qualified people than me, there are simply better people than me. But so long as they hesitate and I say yes, I’m okay with that.

Do bring technology on holiday, but…

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I once brought a typewriter on a romantic holiday. Bizarrely, we’re still married. But while I was undeniably stupid then, we are all now quite a bit stupid because we bring the modern equivalent with us everywhere. Plus, nobody tried to send me messages through my typewriter.

Well, Angela did lift it over my head one morning, but.

Along with our newish ability to bring our work with us everywhere has come an insistence that we shouldn’t. That this is all A Bad Thing. But the Harvard Business Review suggests that since we’re going to do it anyway, since we are going to bring this stuff with us and keep checking our screens, let’s at least be smart about it.

The biggest obstacle to disconnecting isn’t technology: it’s your own level of commitment or compulsion when it comes to work. If you work 80 hours a week, 50 weeks a year, you may find it pretty hard to get your head out of the office – and even harder to break the Pavlovian association between hearing the ping of an incoming email and immediately shifting into work brain.

That association is exactly why it’s so useful to develop strategies that put your devices in vacation mode. You probably don’t leave Oreos in the cupboard when you’re dieting; for the same reason, it’s best to put work out of arm’s reach when you’re on vacation. Instead of relying on sheer willpower to keep you from checking in on work, you can use your vacation tech setup – and a little up-front planning – to support your efforts to minimize work time.

With that setup in place, you’ll be able to enjoy the benefits of online connectivity and digital tools, as well as the benefit of disconnecting from work. And instead of apologizing for bringing a phone on vacation, you’ll be able to relax even with your devices in tow.

The Right Way to Unplug When You’re on Vacation – Alexandra Samuel, Harvard Business Review (15 July 2014)

I’m with Samuel on how it’s less a matter of technology per se and more how we think of this stuff. But she also has specific examples and suggestions in her full piece.

Who knew karma meant work?

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At least, it did in 1895 when Swami Vivekananda when Brain Pickings says:

The renowned Indian Hindu monk and philosopher Swami Vivekananda, then in his early thirties, traveled to New York, rented a couple of rooms at 228 West 39th Street, where he spent a month holding a series of public lectures on the notion of karma — translated as work — and various other aspects of mental discipline. They attracted a number of famous followers, including groundbreaking inventor Nikola Tesla and pioneering psychologist and philosopher William James.

Swami Vivekananda on the Secret of Work: Intelligent Consolation for the Pressures of Productivity from 1896 – Maria Popova, Brainpickings (15 July 2014)

Oh, you are smart: you’ve seen that the title of that article includes 1896 when the quote says 1895. Very good, very impressive. But it’s okay: the article date refers to when these lectures were published as a book. You’ll never guess when. You’ll definitely not guess the title: it’s Karma Yoga (UK edition, US edition)

As ever with Popova’s work on Brainpickings, the article is about a book yet contains so much that it is an absorbing read by itself. Read this and you don’t have to read the book. Though equally, read this and you’ll want to.

Among the most timeless of them is one titled “The Secret of Work,” in which Vivekananda examines with ever-timely poignancy the ways in which we mistake the doing for the being and worship the perspirations of our productivity over the aspirations of our soul.

Read the full piece.

Stop making these mistakes at work

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I work for myself so day to day I don’t have the regular office shenanigans but I’ve been there and I recognise this advice from Fast Company:

You show up to the office on time, you’ve never missed a project deadline, and you always refill the coffee pot when you’re done.

What could you possibly be doing wrong?

You’re Probably Making These Five Mistakes at Work – Cheryl Lock, Fast Company (8 July 2014)

The mistakes include not asking for feedback except at your annual review – oh, my lights, how I loathed annual reviews. Wow. Flashback. My very first annual review at a company ended with me fighting over every tick box on the form. I couldn’t see why I was being marked down for things I knew I’d done better and it turned out to be an early form of the stack ranking that truly idiotic firms used. (Microsoft used it, then abandoned it. Staff have to be graded as something like above expectations, on expectations, below expectations and it has no connection to how they actually do. Get a team of three dedicated, passionate geniuses and one of them is going to be in trouble because of that system.

With me back then, my boss got progressively more annoyed that I was arguing and how the session was taking hours longer than he expected. I think now and I thought then: tough shit. Eventually he told me that he couldn’t promote everyone, so I wasn’t getting a promotion.

It looked then as though he’d picked me because I wasn’t the sort to complain. But of course I fought and while it took me a long time to get out of that firm, I stopped working that day. He lost a worker who had been exceeding expectations and gained one who did 9-5 for the first time in his career.

So while I’m surprised at the level of passion this memory has brought back – I’m struggling to remember his name, that’s going to bug me – I suppose I’m really saying that bosses can be arses too. And that what goes on in an office is magnified. I’ve forgotten the man but I’ve not forgotten the review and even on the strange contracts I had with the BBC I would have an annual appraisal and I’d go in ready to defend myself.

I want you know now that I never got a review again that wasn’t superb. But the bad one stays. It’s like public speaking; I died at one event and cannot forget it.

But where were we? Fast Company’s list of mistakes you may be making at work – and fortunately how to deal with them all. It’s a good read, I hope it doesn’t bring back bad memories for you too.

Work while you sleep

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Sounds perfect: where do I sign up? Sleep is for tortoises, except at 5am in the morning when only the insane are up, alongside the nightshift, suffering parents and all farmers.

From The Muse:

…What if you didn’t have to say goodbye to sleep in order to be productive? What if you could utilize your sleeping hours to actually get chores and tasks done?

8 Ways to Get More Done While You Sleep – Catherine Jessen, The Muse (12 June 2014)

I’m listening. Go on.

We decided that you should be able to be productive while you sleep, so we’ve rounded up these eight awesome links that will inspire you to dive under those covers and catch come Z’s (while still getting stuff done).

O-kay… and an example? Give me one example of the 8.

1. Develop creative solutions by allowing the intrinsic part of your brain’s pattern recognition systems to assess what it saw during the day and spit out innovative answers in the morning.

2. Do you need to remember something important? Studies show that we can reinforce existing memories during deep sleep. Make sure you’ve already reviewed or learned the material you want to memorize at least once before conking out.

3. Make money while you sleep by siphoning off a portion of your paycheck into an account where it can grow thanks to compound interest.

That’s three, but thanks. The last one is specific and financial, the first is a psychology way of saying give it a rest and the second is the kind of optimistic thinking I employ the night before a deadline. But each one of these and the other five tips is really just a heading and then includes a link out to more detail and more research. Do give the full piece a read, then.

Start it now. Just start it.

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I’m all for choosing a time to do a certain job: I live by deadlines anyway but it’s sensible and productive to pick a time that you will begin. Take a moment to judge how long something will take and assess when you’ll have all you need to complete it, then set that as a start date.

That means you can ignore it until that date and I am really all for getting stuff out of your head until you need to do it.

Except.

It’s that word ‘assess’.

I offer that the best way to assess a job is to start it. I’ve had times when I’ve had a last email with details of a job and as I’ve already known and confirmed the dates, I’ve only skimmed that message. Invariably, that’s been a mistake. Sometimes reading it over isn’t enough either.

Once or twice now I’ve done all the practical things yet as I came to start the work, realised I needed something more. Something that wasn’t apparent until I’d begun.

So I suggest you begin a job even if you’re going to then slot it into a date or a time later on. This lets you really understand what you need. It’s like checking you’ve got all the parts when you’re assembling furniture. You don’t do that and so far it’s worked out okay but you know some day it’s going to bite you.

Start the work, assemble some of the bits.

And then email the person who’s commissioned you. Having made that tiny start, you’ll be able to find some detail you need to check. Or at least that it sounds reasonable and believable that you want to check it. So you email them about that and they get the message: you’re on the case already. That goes down very well.

And then they email you back with the answer and thanking them, taking that detail and adding it to the work plan, it means one of two things.

First, you’ve started now and sometimes the ending is so clearly in sight that you might as well just go ahead and finish. When you can do a task, do a task.

But second and more commonly, when you come to do the task later, you feel like you’re already well underway – because you are.

Have a coffee and tell me all about it

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Caffeine may give you the shakes but at least if it’s keeping you up at night, it’s because of its chemistry and not because you sleepily agreed to some really morally questionable ideas at the office today.

“When you’re sleep deprived at work, it’s much easier to simply go along with unethical suggestions from your boss because resistance takes effort and you’re already worn down,” said David Welsh, an organizational behavior professor at the University of Washington. “However, we found that caffeine can give sleep-deprived individuals the extra energy needed to resist unethical behavior.”

“Our research shows that sleep deprivation contributes to unethical behavior at work by making you more susceptible to social influences, such as a boss who tells you to do something deceptive or unethical,” said Michael Christian, an organizational behavior professor at UNC Kenan-Flagler Business School. “Caffeine can help you resist by strengthening your self-control and willpower when you’re exhausted.”

Coffee: Cup o’ ethics – UNC Kenan-Flagler News (2 April 2014)

Nod to Lifehacker for spotting this and making a more readable account than the official paper.

No Eureka moments

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Remember how Wuthering Heights has this weird structure where it’s really a story told to someone who tells it to someone who tells us? (I may have lost track there.) Here’s a story where I’m telling you something Time magazine says author Keith Sawyer recounts the story of researcher Vera John-Steiner who talked to creative geniuses.

She asked ’em “What nourishes sustained productivity in the lives of creative individuals?“ and she expected some bits about eurekas. Instead:

Creativity started with the notebooks’ sketches and jottings, and only later resulted in a pure, powerful idea. The one characteristic that all of these creatives shared— whether they were painters, actors, or scientists— was how often they put their early thoughts and inklings out into the world, in sketches, dashed-off phrases and observations, bits of dialogue, and quick prototypes. Instead of arriving in one giant leap, great creations emerged by zigs and zags as their creators engaged over and over again with these externalized images.

Strokes of Genius: Here’s How the Most Creative People Get Their Ideas – Eric Barker, Time (21 June 2014)
http://time.com/2907776/strokes-of-genius-heres-how-the-most-creative-people-get-their-ideas/

David Bowie on creating things and moving on

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I’m not sure why it feels like there’s been a spate of talks becoming animated cartoons, but here’s another one. The animation is fine, I think I’d just like to concentrate on the audio as it’s David Bowie being rather interesting about separating audience reaction from one’s own perception of a piece of your work.

Via Nackblog