schedule

How many hours a day are you actually productive?

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It’s about 22:30 as I write this and I’ve worked with a few interruptions since 06:30. But you have to wonder how many minutes of actual useful work I got done.

There is a currently very brief discussion about this issue on Reddit. Part of the reason I want to tell you about this is to also point out that Reddit has useful productivity chatter. But here’s the start of this one in particular:

Taking away your bathroom breaks, lunches, Internet breaks, and staring into space, how many hours are you actually productive? This question is directed to office workers, primarily.

For me, it’s about three, MAYBE four hours. I feel like I get the same amount of work done if I come into the office for 3 or 4 hours (vs. 8 hours) because I stay focused for those 3 or 4 hours because I know I only HAVE those 3 or 4 hours…whereas during a normal 8 hour day, I’ll work for 30 minutes, get distracted for another 30, etc.

Do I just get mentally fatigued easily, or is this normal?

Reddit Productivity (24 July 2014)

Go add your tuppence, would you? But have a break first, obviously.

Free (and paid) week planners for creative people

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The site Productive Flourishing makes a good point:

After years of struggling with the planners designed for and by office workers, I figured out that it wasn’t me that was the problem: it was the design of the planners.

Creative people approach their work differently. Most of us don’t work 8–5, and we don’t have projects that we can plan to get done during the same times each day. The limiting factor for us is not the amount of time we have available, but rather the type of time we have available.

One size does not fit all when it comes to planners. Check out the planners below to see which ones best relate to what you’re trying to do, and give them a try!

Free Planner – no credited author, Productive Flourishing (undated but July 2014)

And here’s an example of what one such plan looks like. This is a month’s action plan:

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The full article contains very many such free planners but also links out to a set of paid premium ones.

David Sparks on using technology to help meetings

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The best use of technology for when you’ve got to go to a meeting is pulling the battery out of the back of your phone. Or ‘accidentally’ thumbing it into Airplane Mode. That’s not David Sparks’s advice, though I’ve read his books and he’s as up for avoiding unnecessary meetings as I am. Assuming that you want to go to them and you want to get things out of ’em too, he has recommendations.

There is a certain dance that goes on between people trying to set a meeting via email that makes me crazy:

David to Hans: “Let’s do lunch”
Hans to David: “Great. When is good?”
David to Hans: “I’m not sure. You go first.”
Hans to David: “I’ve got some time next week.”
David to Hans: “How about Tuesday at noon.”
Hans to David: “That doesn’t work. Give me another day.”

This just goes on and on. Instead, when I’m setting a meeting with a single person, I write and say, “Let’s have lunch together. How about next Wednesday at Cardiac’s House of Cheese at 11:45AM?” By putting not only the idea of lunch in the first email but also the details, I’m usually able to cut out a lot of later email traffic. The surprising thing is that most people accept my proposal in their very first reply.

Scheduling success: four tech tricks for planning meetings – David Sparks, Macworld, May 2014

Since the day I read that in a book or I heard the fella say it on the MacPowerUsers podcast, I have done exactly that and it has worked for me exactly like that.

Try his other three suggestions, though: they cover scheduling meetings, preparing time for them and also a very nifty TextExpander way of writing emails reminding people about the meeting and its agenda.

See? Nobody has a writing process

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Well, maybe that’s putting it strongly. But earlier in the week I mentioned how one writer I know has been trying to find her own process, to find how she works best. And how then by chance another writer I know blogged about how there is no such thing as one process that we can all adopt.

That friend, Ken Armstrong, refers to how there is a belief that creative people must work to a certain pattern yet he doesn’t agree with that. Now Casey N Cep of Pacific Standard says of this that:

Charles Dickens wrote while blindfolded. Virginia Woolf took three baths a day, and always with ice-cold water. Stephen King eats a blood orange at every meal whenever he is working on a book. Joyce Carol Oates writes only in Comic Sans.

None of those things is true. Before you go and stock your kitchen with blood oranges or switch the font on your word processor, let me assure you that I invented every one of those writerly habits. But what if I hadn’t? What if you had read them in an interview or in any one of the million aggregations of writerly routines? Would you really stop taking hot showers or start blindfolding yourself when you write?

The Myth of the Artist’s Creative Routine

Yes.

I’d do anything.

In particular, I would do anything rather than write. Hot showers balancing an orange on your throat? Easier than writing. Give me a list of habits I must adopt and I’m happy.

The idea that any one of these habits can be isolated from the entirety of the writer’s life and made into a template for the rest of us is nonsense. What none of these lists tell you is that sometimes these highly creative people weren’t waking so early on their own, but were woken by domestic servants. Or that some of these highly productive writers also had spouses or children or assistants enlisted in the effort. Or that often the leisurely patterns of drafting and revising were possible only because generous familial support made the financial demands of everyday life irrelevant.

Read the full piece for more.